ThaiNGO

Background and Organizational Context

The Regional Bureau for Asia and the Pacific (RBAP) of UNDP concentrates its efforts on developing the region’s capacity to promote and accelerate action on its progress towards achieving the Sustainable Development Goals (SDGs).  It implements the UNDP Strategic Plan in Asia and the Pacific and delivers on UNDP’s partnerships within the region and with development actors in the region. The Bangkok Regional Hub (BRH) of RBAP is the regional presence which supports the work of the 25 offices across Asia and the Pacific.

The Operations Support Team (OST) of BRH is a provider of a variety of time-sensitive operational services to clients of the Hub, the UNDP Thailand Country Office (CO) and other agencies which UNDP supports in Thailand.

Under the guidance and direct supervision of the Procurement and Administrative Analyst, the Procurement Associate expedites procurement services ensuring their effectiveness, transparency and integrity. The Procurement Associate promotes a client-focused, quality- and results-oriented approach in the Unit.

The Procurement Associate supports the Procurement and Administration Analyst in quality assuring and providing general guidance to client teams, thereby working in close collaboration with staff of BRH, Thailand CO and UNDP HQ for resolving complex procurement-related issues as needed.

Position Purpose

The Procurement Associate provides accurate and time-sensitive services to clients ensuring key principles of procurement, upholding transparency and integrity. S/He may backstop for the Procurement and Administration Analyst on procurement team activities as needed.

Duties and Responsibilities

1.) Ensures implementation of the operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
• CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

2.) Organizes procurement processes for UNDP clients and at the request of other Agencies focusing on achievement of the following results:

• Support to preparation of procurement plans for the office and projects and their implementation monitoring.
• Organization of procurement processes including preparation and conducting of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Renewal and update of rosters of suppliers, implementation of supplier selection and evaluation.
• Preparation of Purchase orders and contracts in and outside ERP, preparation of Recurring Purchase orders for contracting of services.
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Implementation of the internal control system which ensures that Purchase orders [PO] are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Presentation of reports on procurement in the office.
• Preparation of cost-recovery bills for the procurement services provided by UNDP to other Agencies.
• Implementation of joint procurement processes for the UN Agencies in line with the UN reform.

3.) Supports verification of corporate Assets focusing on achievement of the following results:

• Participation in periodic office physical inventory and asset verification exercises as needed.

4.) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Procurement.
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.

Competencies

Core

Achieve Results:  LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:  LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:  LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:  LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:  LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Procurement - Procurement Management: The ability to acquire goods, services or works from an outside external source

Procurement - Strategic Procurement: Advise client teams in planning procurement, identifying solutions to challenging contexts and best value for money.

Operations Management - Organizing and planning: 

• Ability to effectively plan, organize, and oversee the organization’s business processes in order to convert its assets into the best results in the most efficient manner.
• Knowledge of relevant concepts and mechanisms

Communication - Oral and written communication: 

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Management - Customer Satisfaction/ Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers’ needs.

Required Skills and Experience

Education:

• Secondary Education is required.  University Degree in Business or Public Administration or other related fields will be given due consideration.

Experience:

• Minimum 6 years of relevant experience with secondary education, or 3 years experience with University Degree of progressively responsible procurement experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Advance knowledge of automated procurement systems.
• Experience in the area of Procurement with UN agencies would be desirable.
• Procurement certification such as CIPS, CPM or APICS/CSCP would be a key advantage.

Language Requirements: 

• Fluency in English and Thai.

Application to be submitted online at: LINK

Closing Date               :      19 April 2026 (11:59 PM, Bangkok Time)