ThaiNGO

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

We are currently seeking qualified candidates for the position of Administrative Officer, Networks for Peace

JOB TITLE: Administrative Officer, Networks for Peace

REPORTS TO: Grants Manager, Networks for Peace

PROJECT DESCRIPTION:

Networks for Peace is an associate award under Strengthening Civil Society Globally (SCS Global) Program funded by USAID and managed by FHI 360.

JOB SUMMARY:

Provides day-to-day administrative support related to the procurement, travel, grants, and database management activities for the Networks for Peace Project.

KEY RESPONSIBILITIES AND MAIN DUTIES:

Procurement and Travel

• Provides meeting support, e.g., scheduling conference rooms, preparing meeting materials, making logistical arrangements.
• Provides travel support to Networks for Peace staff, consultants, and visitors.
• Facilitates logistical arrangements related to trainings/workshops including, but not limited to, venue selection, accommodation, and travel arrangements for domestic and international travel.
• Maintains and updates records of all administrative related documents, e.g., travel authorization requests, service contracts, etc.

Grants and Finance

• Reviews supporting documentation from grantees, e.g., receipts, timesheets, payroll reports, etc.
• Maintains and updates grant cost databases.
• Assists with grant processes, as needed.

Database Management

• Maintains participant attendance database, including data cleaning on a quarterly and annual basis, in line with the timing for Networks for Peace activity reporting.
• Maintains MEL filing system to store data sources and evidence across the 12 Networks for Peace key performance indicators.
• Performs other related duties, as assigned.

Knowledge, Skills, Abilities, Expertise & Complexity

• Ability to work independently with minimal supervision.
• Ability to manage high volume of workflow.
• Service-minded, well organized, detailed oriented, strong negotiation and interpersonal skills.
• Ability to handle multiple tasks and demanding schedules to deliver high quality results on a timely basis.
• Ability to work across cultures and coordinate with different organizations and individuals in different countries
• Experience with data entry, organization, and filing
• Knowledge of standard office procedures and practices
• Strong organizational, administrative, financial, and planning skills.
• Proficiency in computer software applications, particularly Microsoft Word, and Excel.
• Fluency in spoken and written English.

Type & Nature of Contacts

Frequent interaction with others within and outside of the organization and ability to resolve problem situations, requires strong professional relationships with staff and clients/customers.

Work Circumstances

• Ability to travel within country, if required.

REQUIRED QUALIFICATIONS:

• A Bachelor’s degree in Business Administration, Management, or a related field.
• At least three years of procurement and administrative management experience.
• Good written and oral communications skills in Thai and English.
• Prior experience working with NGOs and government organizations preferred.

NB:

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

** Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.

 To apply for this position, please register and upload your cover letter and resume by clicking HERE.

Closing Date               :      19 April 2026 (11:59 PM, Bangkok Time)