The main objectives of the evaluation aim to evaluate the project on its relevance, effectiveness, efficiency, outcome/ impact and sustainability and to recommend improvements for similar projects or initiatives in the future. Specifically, the objectives of the evaluation are:
• Review the relevance, effectiveness and efficiency of the project and the outcomes achieved as a result of the project outputs
• Assess impact on the target groups and the community for further improvement and for the project sustainability
• Draw lessons learned and provide recommendations to increase relevance, effectiveness, efficiency and impact of the project and for the project sustainability in the future.
• How relevant is the project regarding the beneficiary requirements, local context and needs?
• How do beneficiaries view the comprehensiveness of package of services – training, information spreading, and awareness raising campaigns, IEC materials – offered to or directed towards them?
• Were the activities conducted in a planned and timely manner throughout the project?
• If there were obstacles to implementation of the project, how were the obstacles overcome?
• How satisfied with the project are project beneficiaries? What is the stakeholders’ viewpoint related to the performance of the project? What are the main issues raised regarding satisfactions with the project?
• How well were the inputs (funds, people, materials and time) used to produce results?
• Has the scale of benefits been consistent with the cost? Cost-efficiency: (a)to what extend has the funding been utilized to directly assist beneficiaries to increase their response capacity (at individual or community level) b)Has the project support and operational costs been reasonable (%) compared to entire budget and beneficiary assistance
• How was the finance regulations and procedure made clear to all stakeholders? How effectively each bureau complies with the regulations? If not, what were the reasons/ justifications?
Impact
• Did the project address the needs of all intended beneficiaries?
• Did the project achieve its intended outcome or impact?
• Has there been any unforeseen or indirect positive or negative impact (to the communities, volunteers, Thai RC and stakeholders)?
Sustainability
• Was there sufficient community ownership or engagement regarding the project?
• How well has the project been planned and managed?
• What were the efforts of the Thai RC and partners to sustain the activities or outputs/ outcomes of the project?
• What are the main factors affecting, either positively or negatively, the sustainability of project outcomes?
• Do lessons from implementation of this project indicate any changes in the future to ensure better sustainability?
Desired outcomes
Evaluation is expected to lead to recommendations and lesson learned for the future projects or new initiatives in the areas of DRR, health, communication and PMER.
Consultancy outputs
Inception Report – The inception report will be a scoping exercise for the final evaluation and will include the proposed methodologies, data collection and reporting plans with draft data collection tools such as interview guides, the allocation of roles and responsibilities, a timeframe with firm dates for deliverables.
Debriefings/feedback to management – The consultant will report its preliminary findings to the Regional Community Safety and Resilience Coordinator, SEARD
Draft report – A draft report, identifying key findings, conclusions, recommendations and lessons learned for the current and future operation, will be submitted by the consultant within two weeks after returning from the field.
Final report – The final report will contain a short executive summary and a main body of the report covering the background of the project evaluated, a description of the evaluation methods and limitations, findings, conclusions, lessons learned, clear recommendations.
Recommendations should be specific and feasible. The report should also contain appropriate appendices, including a copy of the ToR, cited resources or bibliography, a list of those interviewed and any other relevant materials. The final evaluation report will be submitted one week after receipt of the consolidated feedback from IFRC. The final report should be prepared both in Thai and English.
Method of delivery and reasons for selecting that method
The evaluation will use the following data sources:
- Project agreement, plan of action, budget
- Project reports (quarterly, annual) and monitoring reports
- Specific project related documentation: programmes of organised trainings etc.
The methodology will adhere to the draft IFRC Framework for Evaluations, with particular attention to the processes upholding the standards of how evaluations should be planned, managed, conducted, and utilized.
The specific evaluation methodology will be detailed in close consultation between the Thai RC and IFRC, but will draw upon the following primary methods:
1. Desktop review of operation background documents, relevant organizational background and history, including prior relevant IFRC/ Thai RC evaluation reports, and any relevant sources of secondary data.
2. Field visits/observations to selected sites.
3. Key informant interviews (institutional and beneficiaries as appropriate).
4. Focus group discussions, (institutional and beneficiaries as appropriate) as time and capacity allow.
Support to be provided to the consultant
The IFRC and Thai Red Cross will support the primary necessary information to the consultant. IFRC and Thai Red Cross also will provide the focal person to coordinate directly with consultant for this evaluation. However, the consultant needs to cover his/her own cost of travelling, accommodation and transportation for field visit.
The evaluation will cover a period of 2012-June 2015 . Target groups of the evaluation are 1) relevant IFRC staff; 2) Thai RC implementing bureaus and the coordination bodies, namely International Relations Department; 3) direct beneficiaries at communities, participants of the meetings and trainings, and 4) stakeholders which were engaged in the project such as Provincial Department of Disaster Prevention and Mitigation (DDPM), Non-Formal Education Centers, health offices and health stations and so on.
Time Allocation, for budget purposes
1. Desk review of the project documents, reports of project activities and discussions with key program staff and development of the detailed inception report – 5 days
2. Presentation of the inception report and develop and pilot data collection tools – 5 days
3. Data collection in BKK and up-country – 10 days
4. Debriefing/ feedback to IFRC and Thai Red Cross and presentation of the final evaluation on key findings, lesson learned and recommendations – 5 days
5. Submission of the draft evaluation report to IFRC – 10 days
6. Submission of the final evaluation report incorporated with feedback from TRC and IFRC – 5 days
Total expected working days: 40 days
Management of consultancy
Regional Community Safety and Resilience Coordinator, SEARD will manage and oversee the evaluation and, with the evaluators, ensure that it upholds the IFRC Management Policy for Evaluation.
Required qualifications of consultant/firm
Selection of the external consultant will be based on the qualifications outlined below.
1. Minimum qualification of a master’s degree or equivalent combination of education and relevant work experience.
2. Demonstrable experience in leading evaluations of humanitarian programs, preferably in Disaster Risk Reduction, at least 3-5 years;
3. Experience in research design, qualitative and quantitative data collection and data analysis;
4. Knowledge of strategic and project management in humanitarian programs and proven ability to provide strategic recommendations to key stakeholders;
5. Strong analytical skills and ability to clearly synthesize and present findings, draw practical conclusions, make recommendations and to prepare well-written reports in a timely manner;
6. Knowledge and experience working with the Red Cross Red Crescent Movement and knowledge of the IFRC’s disaster management systems is preferable;
7. Demonstrated capacity to work both independently and as part of a team;
8. Excellent English writing and presentation skills in English, with relevant writing samples of similar evaluation reports.
9. Immediate availability for the period indicated.
Applicants are requested to send:
- Covering letter and Curriculum Vitae in MS WORD
- Quotation or Financial Proposal (Daily rate for maximum of 40 days for the working period 23 July 2015 to 31 August 2015)
To anchalee.limpiponpaiboon@ifrc.org. Closing date: 20 July 2015. More information about IFRC, please see www.ifrc.org.
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