Vacancy Notice

The ICRC Regional Delegation in Bangkok seeks to fill the following position:

Assistant and Information Management Officer, based in Bangkok

We are looking for a spirited team player with a can-do attitude to join our dynamic team.

The Assistant and Information Management Officer will provide high-level administrative support, oversee information management and support internal communication and monitoring. S/he supports the organization of events and the work of multidisciplinary working groups within the Regional Resources Network (RRN) team for Asia-Pacific region. S/he acts as a reference person for budgeting, external contracting, written protocols, correspondence, and standard tools, ensuring a coordinated and consistent workflow, and acts as the focal person for information management policies/rules/guidelines and related computer tools such as SharePoint, databases and web-based applications.

ACCOUNTABILITIES AND RESPONSIBILITIES:

• The Assistant and Information Management Officer is responsible for providing executive support to the Head of the Regional Resources Network (HoRRN) and its Bangkok-based members supporting operations for ICRC delegations in Asia and the Pacific.
• Manages projects and files as delegated by the HoRRN and facilitates cross-cutting projects within the RRN.
• Supports RRN members in project proposal writing, reporting and action plans follow up.
• Supports and monitors internal communication of the RRN, ensuring timely contributions to and updating of various platforms (Jive/Communities; Intranet; Webpage; dashboard); coordinates the production of ad hoc RRN Newsletters.
• Participates in working groups, task forces or meetings and contributes to reports.
• Independently plans events and supports or leads the organization of regional events held in Bangkok.
• Facilitates the RRN members’ contribution to the annual planning process, including budgeting and monitoring.
• Supports the monitoring process of the Regional Strategic Framework, under the guidance of the HoRRN.
• Supports the regional activity mapping for key workstreams (e.g climate change).
• Facilitates the organization of the RRN work and supports the logistical arrangements for HoRRN missions.
• Ensures information is shared among staff members, taking into account frequent travel of RRN team members.
• Contributes to the finalization of position papers.
• Contributes to the implementation of better compliance and accountability mechanisms.
• Ensures that information management policies, procedures, and directives are applied by all RRN staff members.
• Implements, manages and monitors projects and programs related to the Information Management for the RRN team; briefs and trains staff.
• Manages and monitors the use of ICRC applications such as SharePoint, databases, including access rights and policy, and updates information in these reference tools; acts as a reference person for the ICRC intranet and RRN-related dashboards.
• May be called to become the cyber security focal point for the RRN.
• Independently initiates, drafts, edits, and finalizes correspondence, presentations, and other documents; prepares briefing files.
• Acts as reference person for all written correspondence/documents ensuring ICRC protocol and visual identity is applied.
• Supervises the management and updates of the Contact database and regional media database.
• Play a key role in ensuring a collaborative cooperation with the other Unit/department in the organization.

YOUR PROFILE:

• University degree or equivalent certification, master’s degree is an asset.
• Minimum 3 years’ experience as Assistant or similar function, preferably in an international organization or company.
• Project development and management skills is an advantage.
• Good interpersonal skills and excellent communication skills; strong team player.
• Fluent in English-language writing and verbal skills: previous experience in report-writing is desirable.
• Aligned with the ICRC organizational values: impact, collaboration, respect and compassion.
• Computer literacy; good knowledge of Microsoft Office and SharePoint. Knowledge of IBM Lotus Notes or other tools is an asset.

WE OFFER:

• Dynamic and challenging work in the humanitarian sector and international environment

• Competitive salary with benefits, good working conditions and in-house training/development
• Initial 1-year employment contract with possibility of renewal into open-ended contract (subject to performance review)
   

Preferred starting date: 1 January 2023

Submission deadline for applications: 14 October 2022

The ICRC values diversity and is committed to creating an inclusive working environment.  We welcome applications

from all qualified candidates, regardless of background, race, religion, gender, age, disability, or status.

Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as
salary expectations, following this format for the subject line: POSITION – First Name Surname by email only to: ban_recruitment_services@icrc.org

Kindly note that only short-listed candidates will be invited for the interview and the ICRC will not keep the files of applicants who were not shortlisted

Closing Date               :      19 April 2026 (11:59 PM, Bangkok Time)