ThaiNGO

Post Title:   

Finance Assistant

Vacancy No.:

ROSEAP/2022/SC/009

Duty Station: 

UNODC Regional Office for Southeast Asia and the Pacific Bangkok, Thailand

Type of Contract:

Service Contract (SB-2/SC-4 level)  Open to Thai national only 

Duration:  

One year with possibility of renewal subject to funding availability 

Application deadline: 

Monday 31^st October 2022 (Midnight Bangkok Time)

1. Organizational Context

The United Nations Office on Drugs and Crime (UNODC) provides technical assistance related to combating terrorism, organized crime, corruption and drugs to requesting Member States. This assistance also supports States strengthening criminal justice and health systems and to ratify and successfully implement international conventions and protocols, in compliance with the rule of law and human rights.  

The UNODC Regional Office for Southeast Asia and the Pacific’s (ROSEAP) Regional Programme outlines the proposed scope and focus of UNODC work in the region for the years to come. It provides a framework for delivering a coherent programme of work to: (i) give clear focus to supporting Member States and regional partners in achieving priority crime and drug outcomes; and (ii) increase the responsiveness, efficiency and effectiveness of UNODC support to the region.

The Regional Programme focuses primarily on crime and drug challenges that are best addressed through coordinated cross-border and intra-regional cooperation. There are five SubProgrammes under the Regional Programme:

• Transnational organized crime
• Anti-Corruption
• Terrorism Prevention
• Criminal Justice Systems
• Drugs and Health, and Alternative Development  

II. Functions / Key Outputs Expected 

Under the direct supervision of the Finance Associate, the Finance Assistant will be responsible for providing a range of administrative and financial services to the implementation of UNODC activities.     

Summary of Key Functions:

• Provides financial support to the UNODC Regional Programme;
• Provides assistance to the implementation and monitoring of UNODC Regional Programme;
• Supports knowledge building and knowledge sharing;
• Provides accounting and administrative support to the UNODC Regional Programme

1. Provides financial services support to UNODC Regional Programme, focusing on achievement of the following key results:
   • Support the Finance Team in liaising with Programme Assistants in project teams for the closing of financial transactions by reviewing document packages for the creation of service entry sheets and good receipts in the UNODC financial systems. This implies reviewing invoices from suppliers and matching them with initial/revised procurement documents;
   • Reviews and reconciles various clearing accounts, including UNDP inter-office vouchers for charges and service fees, for their upload in the UNODC financial systems. In doing so, liaise with Programme Assistants in the project teams to ensure the correctness of documents received and of those to be uploaded;
   • Submits VAT exemptions files to UNDP Country Offices;
   • Creates payments in the UNODC financial systems for vendors and follow up with Headquarters Sections.   

2. Provides assistance to the implementation and monitoring of UNODC Regional Programme in the areas of budgeting and reporting, focusing on achievement of the following key results:
   • Assists in the preparation of supporting documents (narrative and supporting tables) for the finalization of cost estimates and budget proposals;

• Assists UNODC officer(s) in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the information and reports generated; and highlights areas of concern for the attention of the concerned officer(s).

3. Supports knowledge building and knowledge sharing, focusing on achievement of the following key results:

• Participates in training for operations/programme staff on finance matters;
• Contributes to knowledge networks and communities of practice.

4. Provides accounting and administrative support to UNODC Regional Programme, focusing on achievement of the following key results;
   • Drafts routine correspondence with respect to enquiries related to financial and budget matters;
   • Maintains and keep up-to-date files;

• Performs other work-related duties, as required.

III. Impact of Results

Efficient and timely achievement of the results directly affects programme delivery. Inaccuracy in information supplied, inefficiency in support services provided, inadequacy in organizational and logistical arrangements made, and insufficient client orientation will have a significant negative impact on programme efficiency and on the Organization’s reputation.

IV. Competencies and Critical Success Factor

• Professionalism:  Has knowledge and understanding of theories, concepts and approaches relevant to financial rules and accounting standards, notably IPSAS. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Is able to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. 
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. 

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. 

V. Recruitment Qualifications 

Education:

• Secondary Education, preferably with specialized certification in areas directly relevant to administrative and/or financial management.  University Degree in liberal arts, social sciences, business administration, accounting, financial management or other related field is desirable, but not a requirement.

Experience: 

• A minimum of four (4) years (for secondary school graduates) or one (1) years (for university degree holders) of relevant experience in the administrative/finance aspects of technical assistance delivery at the national or international level is required.  
• Experience in the use of computers and office software packages (MS Word, Excel, PowerPoint, etc.) and knowledge of spreadsheet and database packages are required.
• Work experience with web-based enterprise resource management systems is required.
• Knowledge of Umoja and UNDP systems is desirable.

Language   Requirements:

• Fluency in English and Thai is required.