ThaiNGO

Operations Officer

Duty Station: Bangkok, Thailand

Start date: as soon as possible

Application due: August 10, 2015

Position Profile

The Operations Assistant reports to the Operations and Programs Manager. It is expected that the successful candidate will focus on assisting the Operations and Programs Manager to manage AIP Foundation Thailand’s operations.  The responsibilities listed below are inclusive, but not exhaustive, of the role.

Responsibilities

Key responsibilities

Coordinate administrative and financial matters and liaise with Head Quarters on those matters.

Manage Thailand office facilities, supplies and services.

Provide support to Country Director / Chairperson and Operations and Programs Manager in term of compliance issues.

Finance

Handle petty cash transactions.

Prepare procurement documents and submit to HQ as required.

Submit financial reports to HQ on a monthly basis.

Any other issues, as requested by the Operations and Programs Manager, Country Director and HQ.

Administration, Procurement, and Travel

Support the purchasing and payment of Program commitments.

Manage purchasing of office supplies and equipment, and maintenance of facilities.

Manage office rental payments and renewals.

Manage compliance with office licenses and government reporting.

Support staff with travel requirements to/from/within Thailand.

Provide logistical assistance for incoming visitors; e.g. accommodation, local transportation, meetings, etc.

Human Resources

Implement Thailand HR activities and processes (for example: time attendance records, leave tracking report, etc.).

Arrange visas, resident cards, work permits as required.

Coordinate Thailand office HR requirements under supervision of Operations and Programs Manager, Country Director and Human Resources Manager in Headquarters.

Others as required by Operations and Programs Manager, Thailand Country Director and Headquarter Human Resources Manager and Finance Director.

Qualifications

University degree

Thai Nationality

Good written and verbal English

Two years of experience in a similar role

Ability to prioritize while managing expectations

Flexible and positive attitude

Experience in working with international NGOs

Excellent communication skills

Ability to manage multiple tasks

Commitment to AIP Foundation’s mission, vision and core values

A dynamic and professional individual with initiative

Contact and Deadline

Please submit an expression of interest, resume, and three references with current email addresses and telephone numbers. To access the application form, copy and paste this link into your browser:  https://podio.com/webforms/7146846/548163 or email us: jobs@aipf-thailand.org

We will inform you before contacting your references.

All applications will be carefully vetted, including working history and background checks.

About AIP Foundation

The Asia Injury Prevention Foundation (AIP Foundation) is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our five-pillared strategy includes helmet provision (manufacturing, selling, and supplying helmets); public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. Currently, AIP Foundation has a 50-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. In addition, we also guide initiatives in Uganda and Tanzania, among others. AIP Foundation funders and partners include a wide variety of public and private donors, including the U.S. Centers for Disease Control and Prevention, FIA Foundation, Atlantic Philanthropies, Safe Kids Worldwide, UPS, FedEx, Intel, Johnson & Johnson, and local government agencies. For additional information, please visit www.asiainjury.org.