ThaiNGO

Job Title:                Asia Finance Manager

Department:           Finance

Reports To:             Asia Programmes Director

Direct Reports:       1 staff, 2 indirect reporting and supporting 3 staff remotely

Background:

Malaria Consortium is one of the world's leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Asia and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

Country and Regional Background:

The office in Bangkok, Thailand is the center for the programs in Asia region and serves as a regional office for Asia. The Malaria Consortium Asia office hosts the management team, technical and programme team, and from finance perspective supports activities in Asia Region.

Job Purpose:

To provide a pro-active, effective and motivational support to six country programmes and the Asia Regional Office to ensure sound financial management and planning.  The AsFM will provide a valuable linkage between the country and regional offices and the global organisation to ensure a consistency of approach and high quality standards.  The AsFM will be an integral part of the regional management team (RMT).

Key Accountabilities:

Financial Systems Development

Work with the CFO based in the London to improve financial systems in the region, introducing change where required as part of the global initiative to provide timely and accurate financial information for decision making   

Financial Management & Reporting

Provide technical support and budget holder training to project managers and coordinators within country and regional offices to improve their financial and budget management capacity    

Ensure finance teams in the countries and in the regional office are clear on the internal and donor processes and systems of financial management

Support the country and regional offices to accurately prepare the annual budget and rolling forecasts

Coordinate with the country and regional offices  to ensure monthly checklists/ reconciliations are prepared and reviewed on a timely basis

Ensure monthly management accounts are produced and reviewed and that variances are appropriately acted on

Review monthly management accounts with the Asia Programme Director for countries and region offices and participate in a monthly operational call with members of the Global Management Group to analyse the numbers and determine management actions

Coordinate with the Financial Controller on the monthly cash flow projections.

Financial Monitoring

Carry out monitoring visits to country offices within remit at least once annually to each office

Review and report on the monthly reconciliations prepared by each country office

Support the country offices on project audits when they arise and take place

Work with the Financial Controller for coordination of the external audit

Legal, security and Risk Management

Coordinate with country offices to complete required statutory audits and follow up on audit recommendations as appropriate

Conduct spot checks, regular and ad-hoc, in country and regional offices to test the financial controls, ensuring follow up of any weaknesses identified

Work with CFMs  to ensure compliance with all local statutory law, including in-country taxation and pension legislation

Strategic Input

Work with country and regional offices to develop new donor budgets as needed

Review low and medium risk proposal budgets in advance of submission to donors

Ensure compliance with donor rules and regulations

Work closely with the CFO  for the long-term financial planning of the organisation to ensure its sustainability

Contribute to the strategic objectives of the finance team

Controllership function for Finance, Accounting and Procurement

Ensure finance and procurement is managed according to legislation, internal and donor policies and procedures.

Provide oversight to procurement functions in Asia

Manage accounting and financial systems and maintain full and accurate accounting records

Conduct financial analysis and prepare detailed financial reports and statements as required

Provide financial and accounting advice, direction and leadership

Human Resource Management 

Collaborate with the Country Representatives on setting objectives for the Country Finance Managers (CFM); work with finance staff within the regional office to do the same

Actively support and motivate the local finance teams, and ensure the CFMs and regional finance staff set individual team member’s objectives and carry out performance appraisals

Actively support and motivate the local admin team and set individual team member’s objectives and carry out performance appraisals

Participate in the recruitment of new senior finance / admin staff

Participate in the performance evaluation and personal development of all CFMs

Coordinate the absence of CFM / admin staffs to ensure all gaps are covered and handovers completed prior to any leave

PERSON SPECIFICATION

Qualifications:        

Essential:            

Native speaker of Thai

Fluent in English, both written and verbal communication skills

Qualified ACA, ACCA or CIMA Accountant

A bachelor’s degree from a recognised university

Strong experience in Management of finance staff

Desirable:          

Knowledge of NGO donors rules and regulations

Previous experience living and working in Asia

Work Based Skills and Competencies:           

Essential:                       

Strong service mentality

Excellent computer skills,  high proficiency in Microsoft excel

Working knowledge of accounting software

Strong analytical skills

Fluency in English (written and verbal)

Experience in training and developing finance staff

Desirable:

Change management experience

OTHER INFORMATION

The position is based in the Asia Regional Office, in Bangkok, Thailand.

Travel will be required to country offices; this is expected to be at least 25%

METHOD OF APPLICATION

Please submit your application via our Malaria Consortium official website by following the recruitment procedure of the following hyperlink.

https://recruitment.malariaconsortium.org/Vacancy.aspx?MenuID=6Dqy3cKIDOg