Programme Associate

UNCDF
Nonprofits / องค์กรไม่แสวงหาผลกำไร
2634
27 Aug 2015
09 September 2015

United Nations Development Programme

Terms of Reference

Post Title: Programme Associate

Type of Appointment: Service Contract (SC-6)

Project: SHIFT Programme UNCDF

Remuneration: Starting Baht 722,450 per annum

Duration of Contract: 1 year (Renewable subject to performance and availability of funds)

Duty Station: Bangkok, Thailand

Background:

UNITED NATIONS CAPITAL DEVELOPMENT FUND (UNCDF) & INCLUSIVE FINANCE

UNCDF provides investment capital and technical support to both the public and the private sector. It provides capital financing -- in the form of grants, soft loans and credit enhancement – and the technical expertise to unleash sustainable financing at the local level.

UNCDF’s work on inclusive finance seeks to develop inclusive financial systems and ensure that a range of financial products are available to all segments of society, including low income men and women, at a reasonable cost, and on a sustainable basis. UNCDF supports a wide range of providers (e.g. microfinance institutions, banks, cooperatives, money transfer companies) and a variety of financial products and services (e.g. savings, credit, insurance, payments, and remittances). UNCDF also supports newer delivery channels (e.g. mobile phone networks) that offer tremendous potential for scale.

SHIFT PROGRAMME

The ASEAN region is home to more than 600 million people spread across 10 countries. Despite the dynamism of the region, there are significant contrasts between and within the countries, with three LDCs coexisting with some of the world’s largest and most vibrant economies, resulting in 20 per cent of the world’s poorest people living alongside some of the world’s richest.

UNCDF has developed a regional programme called SHIFT (Shaping Inclusive Finance Transformations), with initial funding from the Australian Government, FMO and UNCDF’s own resources.

Programme Outcome: At least 6 million low-income individuals, micro-entrepreneurs, and small and medium businesses, including women and young people transition from using informal financial mechanisms to more formalized financial services by the year 2020.

Programme Outputs:

Fund Facility: Support financial service providers to develop new prototypes and bring to scale viable business models that serve low-income individuals, micro-entrepreneurs, and small and medium businesses, especially women within these markets, in the ASEAN frontier economies;

Learning and Skills Development Portal: Support business development service providers by leveraging ICT solutions to develop and bring to scale viable e-learning models for professionals in financial institutions to improve productivity and professionalism;

Data and Analysis Hub: Produce, consolidate and communicate data and information on supply, demand and regulation in financial markets to strengthen the evidence base and investment decisions of providers, regulators and policy makers, specifically targeted towards low-income individuals, micro-entrepreneurs, and small and medium business, especially women within these markets;

Policy and Advocacy: Influence policy makers, financial service providers and governments to enable financial markets to be more responsive to the wider development priorities of governments and its people.

SHIFT seeks to change the behavior of financial institutions and the broader ecosystem of financial services providers, in order to respond to excluded groups, especially women and SMEs led by or primarily employing or serving women. However, behavior change can be challenging, due to socioeconomic and cultural norms. Each programme output strategically contributes to understanding the constraints that prevent the delivery and use of financial services, and contribute to the broader transformation of the financial market to allow larger numbers of people and businesses to benefit from and contribute to the delivery and use of financial services.

Under the overall direction of the SHIFT Programme Manager and the direct supervision of the Deputy Programme Manager, the Programme Associate will support the implementation of SHIFT activities through operational and administrative support to the programme team. The Programme Associate will work to closely support the SHIFT programme team by entering and managing data, and supporting programme implementation consistent with UNCDF & UNDP rules and regulations.

The Programme Associate will work in close collaboration with the UNCDF and UNDP operations, programme staff in the Regional Office, Country Office and UNCDF HQs as required for resolving complex programme and finance-related issues and exchange of information.

Duties and Responsibilities:

Summary of Key Functions:

Support to the formulation of the SHIFT programme strategies and implementation

Support to the management of the regional programme

Financial management support to the programme team

Support to resource mobilization

Facilitation of knowledge building and knowledge sharing

Support to the formulation of the SHIFT programme strategies and implementation focusing on achievement of the following results:

Directly responsible:

Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC);

Provision of support to the formulation of the regional programme by drafting programme documents, work plans, budgets, proposals on implementation of agreements;

Update programme information for the development or updating of the corporate plan.

Support to the management of the regional programme focusing on the achievement of the following results:

Directly responsible:

Creation of a programme/project in Atlas, preparation of procurement plans, preparation

of required budget revisions, revision of programme award and programme status, determination of unutilized funds, operational and financial close of a programme;

Provision of guidance to the programme staff on routine implementation of the programme;

Presentation of information for audits and supports implementation of audit recommendations;

Management of the programme procurement plan, and support the timely procurement of services and goods;

Management of the travel arrangements and processing of travel entitlements for programme team missions;

Preparation of logistics for programme meetings, workshops and seminars.

Coordination and Collaboration:

Support to the Deputy Programme Manager and programme team in development of the Programme Annual Work Plan;

Support the in the development and implementation of the programme monitoring action plan based on the Programme Monitoring framework;

Support programme reporting (quarterly and annually) by providing the information on the programme progress, operational issues and disbursements;

Support the implementation of the mid-term and final programme evaluation.

Provides financial management support to the programme team focusing on achievement of the following results:

Directly responsible:

Review of the Financial Reports and regular monitoring of financial performance;

Regular updates on the disbursement status to programme management;

Preparation of non-PO vouchers;

Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;

Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions and unapproved vouchers;

Creation of requisitions/register of goods receipt in Atlas or creation of Vendor/Purchase Orders (depending on the roles assigned in Atlas);

Budget check for requisitions, POs and vouchers;

Timely payment for services and goods rendered.

Supports resource mobilization focusing on achievement of the following results:

Directly responsible:

Analysis of information on donors and preparation of donor’s profile;

Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas;

Finalisation of donor contribution agreements;

Monitoring and timely follow-up of obligations as per the terms and conditions of donor contribution agreements.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Directly responsible:

Development and maintenance of the programme filing system;

Organization of trainings for the operations/programme staff;

Sound contributions to knowledge networks and communities of practice.

Coordination and Collaboration:

Support in synthesizing the lessons learnt and best practices of the programme.

Competencies:

Functional Competencies:

Advocacy/Advancing a Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

Identifies relevant information for advocacy for a variety of audiences.

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

Provides information and documentation on specific stages of projects/programme implementation;

Provides background information to identify opportunities for programme development and helps drafting proposals;

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives;

Maintains databases of donor information;

Tracks and reports on mobilized resources.

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

Documents and tracks innovative strategies/best practices/new approaches;

Responds positively to new approaches.

Resource Mobilization (Field Duty Stations)

Level 1.1: Providing information for resource mobilization strategies

Maintains information/databases on potential and actual donors;

Maintains database of programme files;

Provides data and information needed for preparation of programme documents.

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

Researches best practices and poses new, more effective ways of doing things.

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position;

Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;

Strives to keep job knowledge up-to-date through self-directed study and other means of learning;

Demonstrates good knowledge of information technology and applies it in work assignments;

Demonstrates in-depth understanding and knowledge of the current guidelines and programme management tools, and utilizes these regularly in work assignments.

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences.

Client Orientation

Level 1.1: Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion;

Organizes and prioritizes work schedule to meet client needs and deadlines;

Responds to client needs promptly.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;

Demonstrate corporate knowledge and sound judgment;

Self-development, initiative-taking;

Acting as a team player and facilitating team work;

Facilitating and encouraging open communication in the team, communicating effectively;

Creating synergies through self-control;

Managing conflict;

Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;

Informed and transparent decision making.

Prince2 training and certification, RMG

Qualifications:

Education:

Thai national with Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience:

6 years for secondary school, or 4 years for University Degree, of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language requirement:

Fluency in English and Thai.

Interested candidates should submit applications online with UN Personal History Form (P11) by 9 September 2015 at:

http://www.th.undp.org/content/thailand/en/home/operations/jobs.html

Only short listed candidates will be notified.