ThaiNGO

Summary of Key Functions:

Support to effective and efficient functioning of the Regional Programme and Associate project;

Support to management of the Regional Programme and Associate projects;

Administrative and financial management support to Programme/Projects;

Implementation of operational strategies, including the RBAP Regional Programme;

Financial management of the PEI Asia-Pacific programme and associated initiatives;

Administrative and logistical support to the Inclusive Growth Team and associated project units;

Support to resource mobilization;

Facilitation of knowledge building and knowledge sharing.

Supports formulation and implementation of the RBAP Regional Programme and associated projects, focusing on achievement of the following results:

Collection, analysis and presentation of background information for preparation of Regional Programmes and associated projects, effective application of RBM tools and establishment of management targets;

Presentation of background information for formulation of regional programme, draft project documents, work plans, budgets, proposals on implementation arrangements;

Provides effective support to management of the Regional programme and associated projects focusing on the achievement of the following results:

Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;

Provision of guidance to country offices and the executing agencies on routine implementation of projects;

Presentation of information for audit of regional projects, supports implementation of audit recommendations.

Provides administrative and financial management support to the Programme Unit focusing on achievement of the   following results:

Review of project Financial Reports; preparation of non-PO vouchers;

Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;

Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;

Creation of requisitions in Atlas, register of goods receipt in Atlas;

Making budget check for requisitions, POs and vouchers;

Work in close collaboration with the Sustainable Development Cluster in HQ, Global Centres such as the Poverty Environment Facility in Nairobi, relevant units in Country Offices, other UNDP units and donors to ensure consistent collation of information and inputs into BRH, BPPS, donor and other reporting formats and platforms for administrative and operational processes;

Prepare Team and Project shadow budgets and expenditure records, and support project managers on budget management, and review and monitoring of project budgets;

Lead on budget management for PEI, including prepare budget authorizations, budget revisions and budget corrections, verify cumulative expenditure status, support UNDP country office on financial management and reporting, and ensure financial reports and budget revisions are in order for signing and timely submission to donors and the Poverty Environment Facility;

Prepare and monitor budget authorizations to Country Offices in line with approved workplans;

Assist budget managers with contract requests (Individual Contracts, Institutional Contracts, Contract for Professional Services, LTAs) and processing;

Ensure that supporting documentation needed for contract files is obtained and provides relevant forms to vendors;

Follow up on approvals for payment requests and ensure that performance evaluations are completed.

Supports resource mobilization focusing on achievement of the following results:

Analysis of information on donors, preparation of donor’s profile;

Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on projects managed by the Unit;

Provide guidance and training to other colleagues on administrative matters as required;

Synthesis of lessons learnt and best practices in programme;

Sound contributions to knowledge networks and communities of practice.

Competencies:

Functional Competencies:  

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

Provides information and documentation on specific stages of projects/programme implementation

Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives

Maintains databases of donor information

Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

Documents and tracks innovative strategies/best practices/new approaches

Responds positively to new approaches

Resource Mobilization (Field Duty Stations)

Level 1.1: Providing information for resource mobilization strategies

Maintains information/databases on potential and actual donors

Maintains database of project files

Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position

Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks

Strives to keep job knowledge up-to-date through self-directed study and other means of learning

Demonstrates good knowledge of information technology and applies it in work assignments

Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation

Level 1.1:  Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion

Organizes and prioritizes work schedule to meet client needs and deadlines

Responds to client needs promptly

Core Competencies:

Demonstrating/safeguarding ethics and integrity  

Demonstrate corporate knowledge and sound judgment

Self-development, initiative-taking

Acting as a team player and facilitating team work

Facilitating and encouraging open communication in the team, communicating effectively

Creating synergies through self-control

Managing conflict

Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Informed and transparent decision making

Prince2 training and certification, RMG