ThaiNGO

Job Title

Operations Director

Location

Mae Sot, Tak Province, Thailand

Travel Requirements

Domestic

Nationality

Thai

Relationships

Reports to

Executive Director

Supervises

Direct:  Operations staff

Indirect: Program

Others: None

Coordinates with

Internal: Board, Sub-committee

External:  RTG, Partners, NGOs, other CBOs

Financial/Budget

Direct: Operations

Indirect: Program

Responsibilities

Summary

Our organization, Suwannimit Foundation (SNF), is a Thailand registered foundation. We mainly implement our programs through partnerships with the community based organizations and at the same time, providing them necessary support such as technical skills to strengthening their operational capacity and programming impact. Our work is within the Thailand-Burma border in Tak province.

  In general, the role of the Operations Director is to lead the program support functions of the Foundation such as the accounting, human resources, procurement and logistics. The role will involve contributing to the revision/updating of the operating policies and procedures and provide appropriate information dissemination and training. The role will also include supporting the Executive Director in preparing and submitting regulatory papers to the RTG.

We are encouraging persons with strong financial/accounting background to apply coupled with the ability to transfer knowledge. We would like to also highlight the need to be flexible without compromising transparency and accountability, given the context we are working in. This can be a rewarding experience especially when you see the impacts of sharing what you know.   

Job Specific

 Role 1: Drive the financial operations from budgeting, fund management and reporting (40%)

Oversee the development of the annual budget based on strategies agreed by board/subcommittee.

Analyze revenue and expenditure trends and recommend appropriate budget levels and spending.

Approve payments within the authorization level

Serve as resource person for donor regulations

Direct the regular activities within the financial operations including providing adequate support and guidance to accounting staff.

Focal person for the annual external audit.

Provide financial inputs for proposal development.

Leads the implementation of the financial policies and procedures and provide guidance as needed.

Role 2: Oversee the procurement, logistics and asset management processes (20%)

Act as the chair of the tender/bidding committee

Approval of procurement requests as per authorization level

Direct the regular activities within the procurement and logistics including providing adequate support and guidance to staff.

Leads the implementation of the procurement and asset management policies and procedures and provide guidance as needed.

Role 3: Supervise the recruitment processes (20%)

Take part in the selection processes, when relevant

Provide inputs in the development of job descriptions and staff performance evaluation mechanisms

Monitor code of conduct including child protection policies

Direct the regular activities within the human resources including providing adequate support and guidance to staff.

Lead the implementation of the human resources policies and procedures and provide guidance as needed.

Provide guidance on how to manage visa and work permits and assist in building good relationships with the immigration and Department of Human Security and Social Development

Role 4: Technical support to Partners and support sub-grant management (20%)

Provide training on operational policies and procedures as requested by program staff or partners

Provide guidance and technical support to Subgrant unit.

General

Other adhoc duties as needed.

Position Requirements

Area

Essential

Desirable

Education

Degree in Accounting, Finance or Business Administration

Accounting/Finance

Work Experience

At least 3 years experience in accounting or audit

Hands-on experience in preparing and managing audits

Relevant experience in implementing operational policies such as human resources, procurement and asset management

Experience gained from non-profit institution

Experience in managing USAID funds

Skills/Knowledge/Aptitude

Budget and financial management and reporting

Fundamentals of accounting

Working knowledge on operational policies such financial, HR, procurement and asset management

Strong facilitation skills

People skills

Language(s)

Thai and English

Motivation

Takes initiative

Works independently and can work as a team

Other

Application Details

Please send your CV and letter of interest to HR@suwannimit.org. Closing date of application will be on 30 September 2015. Please indicate in your subject line “Job Application: Operations Director”.

We are committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.