Duty Station: Bangkok, Thailand
Start date: as soon as possible
Application due: Oct 31, 2015
Summary:
The Bangkok-based Operations & Programs Assistant role reports directly to Operation and Program Manager. The responsibilities listed below are inclusive, but not exhaustive, of the role. It is reasonable to assume that additional tasks will be requested, as and when needed.
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Responsibilities
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Description
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Key responsibilities
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Support the Thailand Operations and Program team
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Operations
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Manage Thailand office facilities, supplies and services.
Provide support to Country Director / Chairperson and Operations and Programs Manager in term of compliance issues.
Finance and Administration
Prepare monthly financial reports, bank reconciliation, cash advance requests, and submit all to HQ on a monthly basis.
Handle petty cash transactions.
Support the purchasing and payment of Program commitments.
Manage purchasing of office supplies and equipment, and maintenance of facilities.
Manage office rental payments and renewals.
Manage team compliance with internal policies, processes, office licenses and government reporting.
Provide logistical assistance for incoming visitors; e.g. accommodation, local transportation, meetings, etc.
Human Resources
Implement Thailand HR activities and processes (for example: time attendance records, leave tracking report, implement payroll, PIT, social security, insurance payment, etc.)
Arrange visas, resident cards, work permits as required.
Coordinate Thailand office HR requirements under supervision of Operations and Programs Manager, Country Director and Human Resources Manager in Headquarters.
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Program
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Provide support to Thailand Program team
Support the implementation of project activities as directed by the Thailand Program Officer.
Produce activity materials under direction of Thailand Program Officer.
Maintain project records under of Thailand Program Officer.
Assist Thailand Program Officer in training, maintaining working relationships with key stakeholders, including national and local governments and local media.
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Communications
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Assist Thailand Program Team to produce all required communications materials.
Assist Program Officer to create and post content to AIP website and Facebook.
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OTHER
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Additional tasks for may be requested as needed.
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Qualifications:
University degree
One year experience in a similar role
Ability to prioritize while managing expectations
Flexible attitude
Excellent communication skills
Commitment to AIP Foundation’s mission, vision and core values
A dynamic and professional individual with initiative
Contact and Deadline
Please submit expression of interest, resume, and three references with current email addresses and telephone numbers. To access the application form, copy and paste this link into your browser: https://podio.com/webforms/7146846/548163 or please send to jobs.aipfoundation@gmail.com
We will inform you before contacting your references.
All applications will be carefully vetted including working history and background checks.
About AIP Foundation
The Asia Injury Prevention Foundation (AIP Foundation) is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes helmet provision (manufacturing, selling, and supplying helmets); public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. Currently, AIP Foundation has a 50-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. In addition, we also guide initiatives in Uganda and Tanzania, among others. AIP Foundation funders and partners include a wide variety of public and private donors, including the U.S. Centers for Disease Control and Prevention, FIA Foundation, Atlantic Philanthropies, Safe Kids Worldwide, UPS, FedEx, Intel, Johnson & Johnson, and local government agencies. For additional information, please visit www.aip-foundation.org.
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