ThaiNGO

Save the Children International is looking for a Grant and Finance Assistant

JOB TITLE:  Grant and Finance Assistant

TEAM/PROGRAMME: Grant Team      LOCATION: Bangkok

Type of Contract: Fixed Term 

CHILD SAFEGUARDING:

Level 1-  No CRB check is required as you will not have contact with children or young people.

ROLE PURPOSE:

The purpose of this post is to assist Grants Coordinator in supporting the development of a sound funding base for Save the Children’s Thailand Programmes and ensures that a high quality of grant management and coordination of grant management processes are in place so that we are able to meet our accountabilities to SC members and donors.

SCOPE OF ROLE:

Reports to: Grant Coordinator ( in coordination with Finance Manager)

Staff reporting to this post: None

Direct: -

Indirect:

Budget Responsibilities: None

KEY AREAS OF ACCOUNTABILITY: 

Donor and member compliance:

- Create and maintain award tracking sheet for donor report and submit to SC Members and donors on time

- Checking all member/donor compliance in the report before submission

- Assist Award coordinator and Finance Manager for kick off meeting

- Ensure award close out process on time and compile with the SCI award close out policy and requirement

Partnership management

- Ensure all process of new partnership vetting and assessment are done and record in AMS system

- Ensure all partnership assessment is done, accurate and record in AMS system

- Coordinate with budget holders, finance team and partners to prepare sub-award agreement

- Conduct Finance assessment especially for new partners, flag out risks of each partner and work with relevant sections for partner capacity building plan

- Before finalizing the sub-award, working with finance team to make sure that the report submission dates from partners allowed enough time to report submission to donor

- Assist to coordinate, prepare for conduct financial and compliance training for partners.

- Monitor and field visit partner to ensure that partner are compliance with donor and SCI policy

- Maintain partner filing system; document, e-filing and AMS system

- Conduct partner financial audit

- Ensure for partner close out

Proposal development

- Assist Award Coordinator in proposal development; including prepare award risk assessment, join risk opportunity assessment

- Coordinate with budget holders for budget forecast and upload to Agresso system (SOF Loader)

Budget

- Assist SCI budget plan and forecast process, master budget

- Assist in preparing monthly variance analysis

- Prepare Budget vs Actual (BVA)

- Participate in BVA meeting and prepare BVA note

Report

- Coordinate with budget holder for monthly review

- Assist finance manager to prepare donor financial report

- Ensure all reporting plan are agreed with all sections, accurate and share to all sections.

- Manage and track of the reporting submission step by step according to reporting plan and coordinate between sections and to member/donor submission on time.

AMS

- Maintain and update Award Management System (AMS) including partner and document information and document.

- Facilitate to process as required; proposal development, amendment, closeout

Audit

- Support external audit, member audit, donor audit and other audit requirement

SKILLS AND BEHAVIOURS

Accountability:

- holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

- holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

- widely shares their personal vision for Save the Children, engages and motivates others

- future orientated, thinks strategically and on a global scale.

Collaboration:

- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

- values diversity, sees it as a source of competitive strength

- approachable, good listener, easy to talk to.

Creativity:

- develops and encourages new and innovative solutions

- willing to take disciplined risks.

Integrity:

- honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS 

- Thai Nationality

- Bachelor’s degree

- At least 3 - 5 years experience in partnership finance management

- Experience of working with international NGOs

- The ability to speak, read and write in Thai and English as working languages

- Proficiency in computer use with various software packages

- Excellent communication skills

EXPERIENCE AND SKILLS

- Experience in a Grants, finance and accountant assistant post

- Experience of budget development and management

- Experience of donor reporting and liaison

Equal Opportunities

The post holder is required to carry out the duties in accordance with the Save the Children Equal Opportunities and Diversity policies and procedures.

Health and Safety

The post holder is required to carry out the duties in accordance with Save the Children Health and Safety policies and procedures.

Additional job responsibilities

- Carry out other tasks as requested by Grants Coordinator

- Work closely with partners and Finance Manager related to finance

Save the Children offers competitive remuneration package.

Deadline for submission of application is on 2 December 2015

To apply, please send your application and CV to HR & Admin Manager at email address: jaem.prachoommark@savethechildren.org

Please indicate in the subject as “Apply for – Grant and Finance Assistant - (Name of candidate)”

Only shortlisted candidates will be notified.

“We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.”