ThaiNGO

OPEN TO INTERNAL AND EXTERNAL APPLICANTS

Position Title                                     Human Resources Clerk

Organizational Unit                        Resource Management Unit

Duty Station                                       Bangkok, Thailand

Classification                                     General Service Staff (THB 39,300)

Type of Appointment                    Special Short Term Contract (Ungraded)

                                                                Initial 3 months with possibility of extension

Closing Date                                      08 December 2015

Reference Code                                               THVN No.045/2015         

Organizational Context and Scope

Under the general supervision of Senior Resource Management Officer and under the direct supervision of the Head of Human Resources Unit, the incumbent will be assigned the following duties and responsibilities:

Responsibilities and Accountabilities

Assist in orderly maintenance of documents, materials, and records in HR unit

Ensure complete pre-employment documentation and assist in establishing personnel file including coordination for medical clearance of new staff

Assist in issuance of certification of employment letters and other related documents for staff members upon their request

Ensure issuance and renewal of IOM ID badges and building passes for staff members, if applicable.

Assist in reviewing and maintaining a record of incoming and outgoing correspondences 

Assist in maintaining orderly filing of applications from respective vacancy announcements, unsolicited applications, internship applications, and other relevant documents.

Assist in responding to queries regarding vacancy announcement, establish contacts with candidates for interview; prepare case files for recruitment-related meetings; reserve meeting room(s) and equipment(s) for interview purposes.

Assist in planning and organizing training activities, including preparation of training materials and coordination.

Provide general administrative support to HR Unit if and when required

Perform such other related duties as may be assigned.

Education and Experience

Thai National

Academic background in Business Administration, Social Sciences  or related field

2 years of experience in HR or in providing secretarial or clerical support

Discreet, details-oriented, patient and willingness to learn new things

Work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage

Team-work oriented, capacity to work independently; sensitive to gender issues, personal commitment, efficiency, flexibility, experience in working effectively and harmoniously with colleagues from varied cultures and professional backgrounds at all levels

Fluency in English and Thai

Proficient in MS office applications  e.g. Word, Excel, PowerPoint, Email, Outlook

How to Apply:

Interested candidates are invited to submit a cover letter, and CV along with a duly completed IOM Personal History Form or IOM Internal Application Form (for internal candidates) to the IOM Bangkok Human Resources Unit via e-mail at bkkrecruitment@iom.int. The forms can be downloaded from http://th.iom.int. Please submit your application by 08 December 2015. Kindly indicate the reference code THVN No.045/2015 followed by your full name in the subject line.

Only the short-listed candidates will be contacted.