Open to Internal and External Candidates
Position Title : Senior Project Associate
Duty Station : Bangkok, Thailand
Classification : General Service (G-6, THB 82,328.50 per month)
Type of Appointment : Special Short-Term Contract
(Initial 9 months with possibility of extension)
Estimated Start Date : As soon as possible
Closing Date : 14 September 2025
(Open for Thai Nationals Only)
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
1. ORGANIZATIONAL CONTEXT AND SCOPE:
Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. Movement Operations Units in various IOM Country Offices, coordinated under the Resettlement and Movement Management (RMM) Unit in the Division of Movement, Resettlement and Labour Pathways (MRLP) at IOM’s Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization's programmes.
Migrant Training activities - including Pre-Departure Orientation (PDO), Cultural Orientation (CO), and Post-Arrival Orientation (PAO) - are an integral component of IOM’s MRLP Division, equipping migrants with essential knowledge and skills to support their successful integration and self-sufficiency in destination countries. Training programmes are implemented globally under the framework of the MRLP Division and are tailored to meet the specific needs of beneficiaries, in close coordination with partner organizations and Governments.
Under the general supervision of the AUSCO Global Coordinator and the direct supervision of the AUSCO Project Officer, the Senior Project Associate, is responsible for the following duties and responsibilities:
2. RESPONSIBILITIES AND ACCOUNTABILITIES:
The successful candidate will have the following duties and responsibilities:
- Assist AUSCO Project Officer in the planning, coordination, implementation and monitoring of Migrant Training programme activities, liaising with global staff, Movement Operations, HR and Finance teams and other stakeholders on administrative, procurement, and programmatic matters.
- Provide communications and technical support to AUSCO Project Officer's liaison with government officials, embassies, UN agencies, other organizations, and representatives of the media, including drafting correspondence, translations, presentations and narrative and statistical reports as per IOM and/or donor requirements.
- Facilitate knowledge management by creating and maintaining SharePoint sites, directories, databases, and Standard Operating Procedures (SOPs) for the relevant programmes.
- Organize administrative activities, including scheduling appointments, managing calendars, and arranging duty travel for relating staff as needed with all necessary preparations.
- Coordinate closely with relevant administrative units to ensure adherence to job architectures, and assist in recruitment, onboarding, and separation processes for AUSCO programme, covering purchase orders, facility requirements, office moves, inventory management, and official visits
- Organize special events, workshops, seminars, and conferences related to , handling all logistical and administrative details from venue selection to attendee communication
- Compile, summarize, analyze, and present data on required topics, trends on beneficiary attendance, and support AUSCO Project Officer in the drafting of key programme status reports, identifying shortfalls and suggesting corrective measures.
- Undertake duty travel, as required, to participate in relevant internal and external events, maintaining comprehensive records, and assisting with Monitoring and Evaluation activities to ensure contract compliance
- Demonstrate an in-depth understanding of applicable SOPs, related systems and databases, and IOM Standards of Conduct. Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with SOPs, Standards of Conduct and relevant data protection rules.
- Uphold RMM Protection Mainstreaming Minimum Standards while carrying out all duties and responsibilities and demonstrate the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Standards of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA). Alert the supervisor or management of any non-compliance to SOPs, RMM Protection Mainstreaming Minimum Standards or IOM Standards of Conduct by IOM personnel or partners.
- Perform such other duties as may be assigned.
3. QUALIFICATIONS AND EXPERIENCE
EDUCATION
- High school diploma with 6 years of work experience; or
- Bachelor’s degree in Social Science, International Relations, Regional Studies or a related field from an accredited academic institution with 4 years of relevant work experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
EXPERIENCE
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
- Strong understanding of Migrant Training programmes at IOM.
SKILLS
- Computer/software literate with good knowledge in Microsoft Office;
- Coordination skills, with the ability to work effectively in diverse, multi-stakeholder environments.
- Knowledge of project implementation and familiarity with financial, HR and business/administration procedures;
- Attention to detail and ability to organize work;
- Good communication, organizational and interpersonal relationship skills;
- Self-motivated, objective driven and able to use their own initiative and work under pressure with minimum supervision;
- Trouble-shooting skills.
4. LANGUAGES
- Fluency in Thai and English (oral and written) is required.
5. DESIRABLE COMPETENCIES:
The incumbent is expected to demonstrate the following values and competencies:
Values - All IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: demonstrates willingness to take a stand on issues of importance.
- Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 2
- Teamwork: Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
- Delivering results: Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
- Managing and sharing knowledge: Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
- Accountability: Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
- Communication: Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
How to apply:
Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above said deadline referring to this advertisement. Please attach the following documents in your application.
Other
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
- Only applicants who meet the above qualification will be considered.
For further information and other job postings, you are welcome to visit our website: Careers | IOM Thailand.
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