ThaiNGO

Position Title:                               Project Administrative Assistant

Position Description:             The Administrative Assistant will be responsible for providing administrative assistance in general project implementation and management and day-to-day liaison with counterparts. They will provide comprehensive secretarial and administrative support to RIMES program, including drafting correspondence, taking of minutes, monitoring project budget and financial, arranging for the processing of government clearances, making travel arrangements and related tasks. The Administrative Assistant carries out their functions under the direct supervision of the Operations and Program Officer.

Contract Type:                             Full-Time Contract

Duty station:                                 RIMES Regional Facility, AIT Campus, 59 Moo 9 Paholyothin Rd., Klong 1, Klong Luang, Pathum Thani 12120 Thailand.

Skills and Qualifications:

Education:

·         Bachelor's degree or higher in business administration, development studies, social sciences, or any related field.

Work Experience:

·         At least  1 years of administrative assistance experience in providing assistance in project coordination, implementation and development of program assistance

·         Experience with office operations, general office administration, and office maintenance; Ability to prepare and maintain the full set of accounts

·         Experience in program planning and management plus skill in managing the budget and overseeing a project.

·         Exceptional interpersonal and public relations skills, as well as the capacity to work in a multicultural team environment

·         In-depth knowledge of organizing meetings through online platforms

·         Fluency in oral and written English and Thai

·         Proficient in Computer literacy

Personal Qualities:

·         High level attention to detail and accuracy

·         Ability to follow through on tasks

·         Flexible, creative, responsive, able to take initiative, open to learning

·         Reliable

·         Able to work within systems and procedures, work effectively in a small team environment involving the sharing of information and at times sharing workloads

·         Able to analyze and integrate potentially conflicting numerical, verbal, and other data from a number of sources

·         Willing to demonstrate, apply and share expert technical knowledge across the organization

·         Able to work independently and multi-task and meet deadlines.

Major Duties and Responsibilities:

·         Provide support for program administration activities and support to all team members in the organization of daily/weekly/monthly program implementation.

·         Be responsible for day-to-day correspondence, information sharing and filing ensuring that appropriate follow-up actions are taken.

o   Preparation, distribution, and maintenance of documentation and meeting minutes related to the administration and execution of the program.

o   Management of a database of program documents in relation to program activities and other essential documents such as published event calendars and status reports; establishment of an electronic and hard copy file system.

o   Assist members of the team and other program experts from internal and external organizations with international and regional travel arrangements, as well as provide assistance with travel advance settlement.

·         Preparation and maintenance of the inventory of the Department/Project assets including stationery, equipment, publications, storage retrieval, preparation of requests for the purchase of new products; and regular email monitoring for team member requests and follow-up

·         Monitor project budget and financial expenditures and their conformity to the work-plan; process request for payments of direct payments and advance requests and assist in preparing project budget revisions.

·         Liaise with the Operation Support Department on financial and administrative matters and ensure that all administrative and financial transactions are properly carried out according to the requirements of the project.

·         Assistance in monitoring important timelines for different projects under the Department/Project and proactively notifying key staff on these deadlines. work on different projects.

·         Other duties as assigned by Operations and Program Officer.

How to Apply:

Interested candidates should send your application letter, resume and 2 referees to rimeshra@rimes.int by midnight of 15 April 2026, Bangkok time. Please state “Project Administrative Assistant: Your Name ” the Subject line of the email. Only short-listed applicants will be contacted.

Ms. Dusadee Padungkul

Head of Operations and Programs  

Regional Integrated Multi-Hazard Early Warning System

AIT Campus, 58 Moo 9 Paholyothin Rd., Klong 1,

Klong Luang, Pathumthani 12120 Thailand.