ThaiNGO

THE POST:   Human Resources Operations Officer

Job Summary: 

The HR Operations Officer is responsible to implement, manage and execute various HR functions including Selection and Recruitment; Performance Management; Compensation and benefits; Staff Training and Development and Expat Management.

This role will cover our office in Bangkok and reporting Thailand Country HR Manager.

Responsibilities:

Recruitment

Prepare job advertisement in the internal and external channels eg. Websites/ Greenpeace homepage, liaise with recruitment agencies

Classify and distribute incoming applications

Correspond with applicants as needed

Conduct a phone screening of candidates

Active market search for suitable candidates

Prepare and send shortlists of qualified candidates

Arrange interview schedules for candidates with Hiring Manager and HR Manager

Conduct the HR orientation of new staff and coordinate with Department Managers to do each department orientation

Enter information from new selected applications into database

Keep the hard copies of all documents, filing system in perfect order

Performance Management

To coordinate and facilitate staff performance management system and process:-

Provide information, assistance and advise to staff in relation to objectives setting, performance appraisal system and respond to queries from staff;

Provide and advise staff on performance management process and form;

Follow up with line managers and staff on the process during performance management cycle

Training and Development

To provide support to implement and execute systematic and structured staff training and development program to ensure staff is equipped with necessary skills to achieve high levels of performance :

Collate staff training requirements as agreed by line managers and as indicated in staff performance management document and provide the information to Human Resources Manager;

Coordinate all the logistics in relations to material that is required for training

Employee Relations

Support in organizing employee relations activities and Interacting with all level of employees

Visa and Work Permit

Coordinate with agency to provide visa and work permit to expatriate

Prepare the required documents to apply visa for staff

Payroll

To maintain and administer staff payroll, compensation and benefits:-

Maintain staff data and execute payroll system which including salary, tax calculation, social security contribution and other related benefits for Thailand Office staff;

Prepare and submit personal income tax to Revenue Department and update staff information in-out, report and submit the contribution to Social Security Office;

Prepare necessary letters and documents related to staff income;

Manage an entitlement leave date for all GPSEA staffs in the GPSEA HR Management System

Projects

As assigned from time to time

Qualifications:

Bachelor’s Degree or higher in Human Resources or any related field

3 years of HR general operations experiences with

Good command of English Language

Well organized and have the ability to lead, multi-task and make sound decisions in a fast-paced environment

Experience must include hands-on responsibility for the full scope of human resources activities

Knowledge of local labor laws, regulations and practices

Good interpersonal skills, interacts well with different levels of personnel

Appreciate Greenpeace core value

THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS POST

WORKING HOURS

Normal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 8:30 am to 6: 30 pm. Ordinary hours of work may be varied as agreed between staff and the line managers.

LEAVE

A permanent employee will be entitled to the following leaves:

Annual Leave: 20 days

Sick Leave:  30 days

Parental Leave:  As per labor laws and Greenpeace policy

Long Service Leave: 2 months paid leave after 5 years of continuous service

Compassionate leave: maximum of 5 days for the death of significant others

SALARY

In determining salary offer for this position, Greenpeace applies its Salary Grading Process, taking into consideration the job description and applicant’s previous experience, and the organization’s salary grade.

INSURANCE
Greenpeace provides health insurance and travel insurance to its employees.

LEARNING AND DEVELOPMENT

Greenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively.  Through its mentoring process and annual Performance Management System, staff’s development objectives are identified and prioritized.

EQUAL EMPLOYMENT OPPORTUNITY

Greenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant’s merits and abilities. 

HR POLICIES AND PROCEDURE

Greenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant.

APPLICATION GUIDELINES

Interested candidates are invited to write Letter of Introduction, explaining why you

are qualified for the position and why you want to work for Greenpeace, fill-up the attached Application Form and email to: jobs.th@greenpeace.org

Deadline for Applications:   January 31, 2016

We regret that we shall be unable to acknowledge receipt of the form but should you wish to confirm that we have received your application, please call our office at tel. +66 2 357 1921

As we receive a large number of applicants for our advertised vacancies, we are unable to respond to those applicants who have not been shortlisted and we apologize for this in advance.  If you do not hear from us within two weeks of the closing date, please assume that you have not been shortlisted. 

GUIDANCE IN COMPLETING YOUR APPLICATION FORM

 Read the recruitment pack carefully before completing your application form.  The recruitment pack contains information about Greenpeace, about the job you are applying for, and brief information on employment conditions.

Complete all items in the application form. Remember that this will be our basis for shortlisting candidates. Curriculum Vitae (CVs) will not be accepted.

Make sure you email the form to the correct email address (jobs.th@greenpeace.org), addressed to the HR Department, and ensure that your application form arrives before the closing date.  Application forms received after the closing date will not be accepted.

If you have questions, kindly email jobs.th@greenpeace.org.

Thank you and we look forward to receiving your application letter and completed application form.

http://www.greenpeace.org/seasia/th/about/jobs/Human-Resources-Operations-Officer/