ThaiNGO

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Programme Manager of the Migrant Assistance Division of the IOM Thailand Office, and the direct supervision of the Project Officer of the EU-funded project “Promoting stability, well-being and harmony for Myanmar Muslims and host communities in Thailand”, the successful candidate will provide support to the project team for all contractual, accounting and financial issues.

The project will target the continued vulnerabilities and needs of marginalized Myanmar Muslims (including Rohingyas) as well as disadvantaged Thais in host communities located in the provinces of Tak (Mae Sot), Ranong and Phang Nga.

The project activities aim to create stability and harmony by improving living conditions and access to services; standardizing response and care; and creating coherence and predictability in policy, practice and programming that contribute to the overall wellbeing of this vulnerable group and its host community. Activities will take place in 4 different geographical locations (Bangkok, Mae Sot, Phang Nga and Ranong).

Core Functions / Responsibilities:

Support the Programme Manager and Project Officer in the conceptualisation and development of project tools, including a Manual and Guidelines for project implementation, in particular for procurement, calls for proposal, financial reporting and accounting in accordance with EU and IOM requirements; Standard Operating Procedures; Monitoring and Evaluation Plan, notably in terms of budget implementation; and a funding mechanism supporting small community-based projects in 5 sectors (health, legal aid, education, livelihoods, protection), notably in terms of procurement, call for proposals, financial reporting and accounting.

Manage the day-to-day accounts of the project and contribute to the overall efficient functioning of project’s financial management and accounting system.

Act as the primary focal point for project staff in different geographical locations for contractual, financial and accounting issues related to the implementation of project activities, including for the organization of call for proposals/tenders. He/She will be supported by IOM’s Central support unit in Bangkok.

Train and assist the project staff including in Mae Sot, Phang Nga and Ranong in financial reporting and procedures. He/she will ensure standardized financial monitoring and reporting tools are developed and used consistently across all geographical project locations for the implementation of the project.

Support the project staff in the context of the funding mechanism which will fund small community-based projects in 5 sectors (health, legal aid, education, livelihoods, protection) in three different geographical locations, including calls for proposals, contracting, financial reporting and accounting.

Assist in the preparation and organization of a call for proposals/tender dossier in accordance with EU funding requirements; collect, verify and process all financial and legal documents required from beneficiaries; check financial viability of the beneficiaries, assist project staff in the financial negotiation with beneficiaries (budget adjustments, information on eligibility of costs, etc.); prepare the contract/grant agreement/amendment with the selected beneficiaries and process requests for payments in accordance with EU requirements.

Liaise with Field Coordinators based in the offices of Mae Sot, Phang Nga and Ranong to produce monthly financial statements, highlighting under/overspent and progress in budget implementation and contractual, financial and/or accounting difficulties encountered in the reporting period     

Ensure all contracts and contractual correspondence is systematically registered; and establish an inventory with all assets acquired over the course of the project in accordance with donor requirements and provide translation of documents as and when required

Perform such other duties as may be assigned.

Required Qualifications and Experience

Thai National

University Degree in accounting, financial reporting and management or equivalent

At least three years work experience of sound financial management and reporting for donor-funded projects, notably of

Previous experience in financial management of EU-funded projects a distinct advantage

Proven experience in accounting and financial management for grass-root and community-based organizations community-based projects

Sound knowledge in EU administrative and financial procedures

Strong organizational skills and reliability in time management and schedule organization

Ability to work in a multi‐cultural environment and respect of diversity

Team work oriented but with a capacity to work independently

Good writing and communication skills

Computer literate

Languages

Fluency in English and Thai is required.

Required Competencies

Behavioural

Accountability – takes responsibility for action and manages constructive criticisms

Client Orientation – works effectively well with client and stakeholders

Continuous Learning – promotes continuous learning for self and others

Communication – listens and communicates clearly, adapting delivery to the audience

Creativity and Initiative – actively seeks new ways of improving programmes or services

Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

Performance Management – identify ways and implement actions to improve performance of self and others.

Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

Professionalism -  displays mastery of subject matter

Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

Technological Awareness - displays awareness of relevant technological solutions;

Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by April 08, 2016 at the latest. The form can be downloaded from http://th.iom.int/index.php/migration-resources/vacancies/IOM-Personal-History-Form/. Kindly indicate the reference code THVN013/2016 (EXT) followed by your full name in the subject line.

In order for an application to be considered valid, IOM only accepts profiles duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 25.03.2016 to 08.04.2016