ThaiNGO

Acting as a Business Unit, the UNOPS Bangkok Hub delivers HR Transactional services on behalf of Global clients. Through this service provision stream, Bangkok Hub enhances the operational capacity of UNOPS to serve partners with large-scale and high volume HR services through need-driven corporate level project services.  In support of, and to best serve client's needs, Bangkok Hub​ has developed and utilizes standardized and unified systems and processes born of extensive experience that ensures the highest quality of services and cost-effectiveness for partners.​​​

Bangkok Hub is looking for a motivated and skilled individual to take up the the role of Finance Assistant. The Finance Assistant supports portfolio/project management through the provision of financial services at the Bangkok Hub by ensuring high quality and responsive service to clients. The incumbent works in close collaboration with Programme, Project and Operations personnel at Regional Offices/Hubs, Project Centres and UNOPS HQ to exchange various information and ensure consistent service delivery. The Finance Assistant promotes a transparent and client-oriented approach consistent with UNOPS rules and regulations. 

Summary of Key Functions:

Implementation of operational strategies and procedures

Accounting and administrative support

Knowledge building and sharing

Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.

Assistance in proper control of the supporting documents for payments and financial reports; payment execution.    

Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in oneUNOPS; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed.

Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems.

Follow-up with clients and other United Nations agencies for information relating to payments.

Preparation of routine correspondence, faxes, memoranda and reports in accordance with standard operating procedures.

Extracting, inputting, copying and filing data from various sources.

Maintenance of the proper and complete filing system for financial records and documents.

 3. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

Participation in the trainings for the operations/ projects personnel on Finance.

Contributions to knowledge networks and communities of practice. 

Other assignments as assigned by supervisor.

Impact of Results 

The key results have an impact on the overall execution of the UNOPS financial services.  Accurate data entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.

 

UNOPS Core Values/Competencies

Integrity

Professionalism

Respect for Diversity

Creativity and innovation

Commitment to continuous learning

Planning and Organizing

Results orientation

Communications skills

Teamwork skills

Client orientation

Technological awareness

Functional Competencies
 

Shares knowledge and experience

Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Ability to perform a variety of repetitive and routine tasks and duties related to Finance, screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information

Ability to review data, identify and adjust discrepancies

Ability to produce accurate and well documented records conforming to the required standard

Good knowledge of financial rules and regulations

Strong IT skills

Ability to adhere to work assignments and meet designated deadlines.

Focuses on result for the client and responds positively to feedback

Consistently approaches work with energy and a positive, constructive attitude

Remains calm, in control and good humored even under pressure

Completion of secondary school or equivalent is required. Specialized training in finance desirable.

Minimum 4 years of relevant accounting and financial experience at national level is required. A first-level university degree (Bachelor’s or equivalent) in relevant discipline (accounting, finance, business administration) may substitute for some of the required years of experience.

Experience in ERP and/or accounting packages (e.g. ATLAS, oneUNOPS, etc) is required.

Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions), including usage of spreadsheets, is required. 

Experience working in an international organisation desired. Experience working in the United Nations system an asset.

Knowledge of UN financial and administrative rules and regulations an asset. 

Experience in handling of web-based management systems desired.

Fluency in written and oral English is required.  

Knowledge of a second UN working language desirable.

Please note that the closing date is midnight Copenhagen time (CET)

Applications received after the closing date will not be considered.

Only those candidates that are short-listed for interviews will be notified.

Qualified female candidates are strongly encouraged to apply.

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 
Recruitment/internship in UNOPS is contingent on the results of such checks.

Apply Now: https://gprs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=10127