ThaiNGO

Under the overall guidance and direct supervision of the National Project Manager and the Programme Specialist of the Inclusive Green Growth and Sustainable Development Unit, the Project Assistant will be based in Bangkok office to closely support overall administrative and financial aspects of the project, particularly regarding to the following functions:

Administrative Management:

Provide administrative  support to the project members, Chief Technical Advisor and other project consultants in the implementation of their tasks for the achievement of project results;

Establish and maintain office files, inventory, control index or other information concerning the project work;

Assist in the overall administrative matters of the project, such as registry and maintenance of project files and records;

Assist necessary logistical arrangements for the prompt and effective implementation of the project activities;

Maintain records on all project personnel and consultants and their respective status in accordance with accepted policies and procedures;

Assist the Project Manager and the Programme Specialist in the preparation of MoUs, LoAs, TORs, RFP, recruitment processes or any other assigned tasks in relation to the project;

Determine needs and manage the procurement and supply of office supplies, equipment, repair and maintenance services;

Ensure that contractual processes follow the stipulated UNDP and/or Government procedures, as applicable;

Assist in maintaining an equipment and inventory including verification and transfer when required.

Financial Management:

Prepare requests for advance of funds, petty cash, other payments and follow-up on timely disbursements;

Prepare payments requests for operational expenses, salaries, insurance, etc. against project budgets and work plans;

Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions;

Assist in the preparation of proposals for budget revisions;

Prepare and submit expenditure and project budget status reports;

Assist in the preparation and timely submission of quarterly reports, mid-term progress reports (PIRs), annual and quarterly workplans, and annual project implementation review reports and other monitoring reports as may be required by UNDP;

Assist in proper management of funds consistent with UNDP requirements and budget planning and control;

Assist in arranging for audit for all project account for each financial year.

Procurement:

In accordance with the project work plan, arrange for procurement of equipment, supplies and services;

Create and manage e-requisitions in ATLAS;

Ensure that contractual processes follow the stipulated UNDP procedures;

Ensure delivery of equipment, supplies and/or services procured;

Maintain an equipment and inventory including verification and transfer when required.

Competencies:

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values;

Displays cultural, gender, religion sensitivity and adaptability;

High standards of integrity, discretion and loyalty.

Functional Competencies:

Knowledge Management and Learning:

Shares knowledge and experience;

Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills;

Good written and oral communication skills.

Development and Operational Effectiveness:

Ability to perform a variety of standard tasks related to results management, including screening and collecting of projects documentation, projects data entering, preparation of revisions, filing, provision of information;

Ability to provide inputs and productive outputs/suggestions to team members.

Leadership and Self-Management:

Focuses on result for the client and responds positively to feedback;

Consistently approaches work with energy and a positive, constructive attitude;

Remains calm, in control and good humored even under pressure.