ThaiNGO

Deadline for application:  14 November 2016        

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. WFP is well known for its ability to deliver food assistance rapidly to people in need. In order to continue responding effectively to challenging contexts while also contributing to longer-term efforts to end hunger, WFP is in the process of integrating its supply chain, which will have procurement as an integral part. WFP’s Supply Chain will provide support to the host governments on wide range of supply chain/procurement related issues and emergency preparedness.  The main directions being:  introducing and implementing different transfer modalities (food in-kind or cash interventions); support national safety nets; responding to the emergencies when and where required; supporting national governments in their procurement activities; supporting development of nutritious food production; and promoting food safety and quality procedures for existing production plants.

The Regional Bureau for Asia and the Pacific provides strategic guidance, technical support and direction to WFP country operations in 20 countries. In addition, the Regional Bureau acts as a rice procurement hub for WFP international purchases and supports procurement of goods and services. WFP is seeking suitably qualified THAI nationals for the Procurement Assistant position, who will be responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. The incumbent will recommend straightforward courses of action to staff, and may allocate tasks and technically support other staff including support during emergencies.

Key Responsibilities:

The Procurement Assistant performs and applies appropriate processes, procedures and policies that support the efficient and effective procurement services.

1. Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
2. Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
3. Review, record and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
4. Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.
5. Research, collate and present information in standard formats, to enable informed decisionmaking and consistency of information presented to the stakeholders.
6. Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
7. Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
8. Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
9. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
10. Perform other related duties as required.

Qualifications:

Education:
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. University degree in supply chain management, business administration, or related fields would be an advantage.

Experience & skills:

• Relevant years of progressively responsible support experience, preferable 5 or more years, on procurement activities, supply chain or other related fields.
• Experience in conducting analyses and developing reports.
• Experience working with suppliers or other third party on day to day basis.
• Professional experience with SAP or other ERP software will be advantageous.
• Proficient in the use of office equipment and computer software packages, including word processing, spreadsheet and other standard software packages.

Language:
Fluency in both oral and written communication in Thai and English.

To apply, please visit http://www1.wfp.org/careers/job-openings

Direct link to VA, please click here

Candidates are requested to Create an account in system before applying. Candidate curriculum and applications will be registered allows them to update profile, apply for a job though wfp career website.

Only short-listed candidates will be contacted

WFP IS AN EQUAL OPPORTUNITIES EMPLOYER