ThaiNGO

Term of Reference (TOR) for the

Consultancy to Facilitate Training Activities

For Raks Thai Foundation and its Sub-Recipients

Under the program title

Stop TB and AIDS through RTTR

(STAR)

Finance by

The Global Fund to Fight AIDS, Tuberculosis and Malaria

(The Global Fund)

For the NFM grant

Contents in the TOR

1. Purpose
2. Background
3. Objectives of the TOR
4. Expectation
5. Scope of Work
6. Duration and Duty Station
7. Deliverables and Payment
8. Consultant Fees
9. Rights and Properties
10. Qualifications and Required Documents
11. Key Contact
12. Appendix

I. PURPOSE

The purpose of this Term of Reference (TOR) is to identify an interested professional consultant to facilitate the training on Effective Writing and develop the Curriculum of capacity building on effective writing for Raks Thai Foundation and its Sub-Recipients (SRs).

II. BACKGROUND

Raks Thai Foundation (RTF), a member of CARE International, has been working in Thailand since 1979 in the area of emergency relief, community natural resources management, micro enterprise promotion, education, health and HIV/AIDS prevention and care for affected families.

Under the new funding model (NFM), STAR project, funded by the Global Fund, Raks Thai Foundation as Principal Recipient (PR) targets several key affected populations. Interventions focus on reducing new infection of HIV and TB by sustaining intensive behavior change programs through RRTTR strategy, appropriate use of prophylaxis and the strategic use of anti-retro-viral drugs among the key populations particularly, Men who have sex with men (MSM), Transgender (TG), People who injects drugs (PWID), Sex Workers (SW), Male Sex Worker (MSW) and other vulnerable populations (migrants and prisoners).

About Effective Writing Training

Written is an essential communication skill for staff of Civil Society Organization (CSO), especially those who are working in the field of health- HIV and TB. They communicate to different audiences from donor to general populations to most at risk, and to patients with a different forms of documents. The purpose and content written material usually depends on the audience target. Officially, practice of writing skills for the staff are often appears in the form of reports and technical documents. Apart from these official documents, most of the staff are expected to describe stories related to challenge, success, and lesson-learned of social initiatives and impacts through human stories. With effective writing both in reporting and creative story writing, CSOs’ staff will be able to deliver information and communicate their massages with the target audiences effectively.

CSO’s staff possess good implementation skills but effective writing still requires improvement. Many of them lack of skills and techniques to produce interesting documents as cited a major challenge by CSO staff. Raks Thai Foundation as a Principal-Recipient (PR) of STAR project is planning to arrange the training for Effective Writing to key responsible staff of Raks Thai Foundation and CSOs partners. The training aims to improve writing skills for effective communication that has a logical flow of ideas and cohesive based on the local insights and findings in the field.

To organize the effective training activities specific on writing, Raks Thai Foundation is looking for a consultant to “Facilitate Training Activities and Develop curriculum of writing for CSO”. The selected consultant(s) will work closely with Rak Thai team to ensure effective and efficient training results.   

III. OBJECTIVES OF THE TOR

The objective of this TOR is to build the capacity of writing skills for key responsible persons from RTF and selected CSOs partner to produce effective communicating documents, in particular, a report and case story.

IV. EXPECTATION

Develop and improve writing skills in the following areas;

• To understand type of documents and writing structure,
• To produce effective documents, in particular, reports and case stories.
• To be able to communicate effectively through writing to a variety of target audiences.

V. SCOPE OF WORK

The work

Within the scope of work, the consultant is responsible for undertaking the following steps:

1. Prepare an initial study on ‘How to improve writing skills’ and the relevant information on the effective writing practices and techniques in different formats and purposes;
2. Collaborate with Raks Thai team to develop appropriate training structure and execute training plan according to the key objectives and expected outcomes;
3. Develop a capacity building curriculum on effective writing, including concrete examples;
4. Develop training plan and innovative activities with the best use of people and time;
5. Prepare training materials, presentations and related tools to be used at the training;
6. Organize an innovative training, using proficiency and expertise to ensure deeply engagement from participants in the following key areas;
   1. Understanding types of documents and writing structure,
   2. Understanding the connection between a variety of purposes and writing formats,
   3. Identifying most appropriate format of writing,
   4. Identifying writing purpose, target audience, topic, scope, main ideas and word choices for the different forms of writing,
   5. Generating ideas for effective writing,
   6. Produce an effective and interesting technical documents,
   7. Writing practices and tips
7. Conduct the evaluation and assessment of training effectiveness and its impact,
8. Prepare a full final report, including the detailed activities and training processes.

VI. DURATION AND DUTY STATION

Duration

The period expected for this consultancy is from 1 January 2017 to 30 April 2017, to be divided as follows:

-1 – 31 January 2017: develop a capacity building curriculum and prepare for training materials

-1 February 2017 – 31 March 2017: conduct all training activities

-Submission of expected deliverables related to trainings by 20 April 2017

-27 April 2017:  discuss with Raks Thai team

Duty station

Actions should take place in Bangkok, and at Raks Thai Foundation Bangkok Office based on agreement plan. The consultant(s) should be possible to attend several meetings with Raks Thai team.

VII. DELIVERABLES AND PAYMENT

Expected deliverables

The final deliverables submitted to RTF include the following documents:

1. A capacity building curriculum of effective writing,
2. Training materials, presentations and related tools to be used in the training,
3. A full final report, including detailed activities, processes and recommendations for improvements.

Payment

The payment will be done in three instalments:

The 1^st payment with 30% of total amount and will be paid after completion the training curriculum.

The 2^nd payment with 30% of total amount after all trainings are completed.

The 3^rd payment with the remaining 40% of total amount will be paid after submission of the following documents: 1) a capacity building curriculum on effective writing, 2) training materials, presentations and related tools to be used in the training, 3) a full final report, including detailed activities, processes and recommendations for improvements. The deliverable products will be satisfied by Raks Thai Foundation before the instalments have paid.

VIII. CONSULTANT FEES

The fees for this consultancy should be proposed by the consultant and discussed with Raks Thai Foundation. The amount should include all costs and expenses for the actions, out of pocket, and service Taxes/VATs.

IX. RIGHTS AND PROPERTIES

Raks Thai Foundation has rights and property for all products under this term of reference.  Any product dissemination needs to get permission in written from an authorized person of Raks Thai Foundation.

X.QUALIFICATIONS AND REQUIRED DOCUMENTS

Qualifications

Competencies:

• Knowledge and understanding of effective writing and significant experience in developing training activities particularly related to effective writing for workplace,
• Previous experience working with NGO agencies is preferred,
• Demonstrate a thorough understanding of effective written communication,
• Strong analytical thinking skills,
• Excellent written communication skills both in English and Thai,
• Excellent public speaking and training skills,
• Ability to work in multi-cultural environments and fully recognizes concepts of written communication skills,
• The ability to balance a process-drive approach while generating innovative ideas is imperative,
• The consultant(s) must be flexible, enthusiastic, very passionate about applying documentations to maximize the social impacts and possess an energetic personality,
• The successful candidate will be a detail-oriented, self-starter with strong organizational skills.

Experience:      A minimum of 7 years professional experience, which includes at least 5 years in related fields.

Required documents:

1. The name and official address, and legal registration document (if any) of the consultant, with an application letter,

(The position title and number, based on requisition no., should be clearly marked on the application letter and envelope if sent by mail.)

1. Curriculum Vitae (CV) of the consultant,
2. Examples from past experiences that reflect the deliverables and scope that are listed in scope of work;
3. A proposed budget and work-plan for the actions.

Interested candidates should apply with the required documents before 20 December 2016. Please be noted that only shortlisted candidates will be contacted for interview and bidding process.

XI. KEY CONTACT PERSON

Place for document submission

Submit documents to RTF at:

1. By mail to: Ms. Pruksa Singhapol

Program Officer, Organization Development and Training and

Ms. Supaluk Boonpeng

Senior Program Assistant

Raks Thai Foundation

185 Pradipat Soi 6, Samsennai, Phayathai, Bangkok 10400

Telephone: 02-265-6888

 2. By online to: Ms. Pruksa Singhapol

pruksa@raksthai.org

XII. APPENDIX