ThaiNGO

Background:

The Regional Bureau for Asia and the Pacific established the Bangkok Regional Hub as well as the multi-disciplinary Pacific Centre in Suva with a focus on the Pacific Islands.  The main priority of the Regional Hub is to provide UNDP Country Offices in Asia and the Pacific with easy access to knowledge through high quality advisory services based on global applied research and UNDP lesson learnt.  The second priority is to build partnerships and promote regional capacity building initiatives, which allow UNDP, governments and other development partners to identify, create and share knowledge relevant to solving urgent development challenges.

Under the supervision of the Head – Global Environmental Finance Unit and the Management Specialist - IC Facility Unit, the Procurement Analyst ensures effective delivery of procurement services. He/she analyzes and interprets the financial rules and regulations and provides solutions to complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Procurement Analyst works in close collaboration with the Management Support, Transaction Services Team, Programme and project teams in the CO, UNDP HQs staff to successfully deliver procurement services.

Description of Responsibilities :

1.      Provides analytical inputs to elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system;
• CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with supervisor;
• Analysis and proposals on cost saving and reduction strategies in the CO;
• Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes in the CO.

2.      Supports management of procurement processes for CO, NEX/DEX projects, UN House and at the request of other Agencies focusing on achievement of the following results: 

• Analysis of information for preparation of procurement plans for the office and projects and monitoring of their implementation;
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
• Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems;
• Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement;
• Implementation of harmonized procurement services and elaboration of proposals/ analysis of requirements on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.

3.      Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms;
• Implementation of e-procurement module.

4.      Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the organization of training for the operations/ projects staff on Procurement;
• Synthesis of lessons learned and best practices in Procurement;
• Contributions to knowledge networks and communities of practice.

Competencies :

Functional Competencies:

Building Strategic Partnerships

• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders.

Promoting Organizational Learning and Knowledge Sharing

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
• Documents and analyses innovative strategies and new approaches.

Job Knowledge/Technical Expertise

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
• Analyzes the requirements and synthesizes proposals;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development

• Researches and documents ‘best practices’ in organizational change and development within and outside the UN system.

Design and Implementation of Management Systems

• Maintains information/databases on system design features;
• Develops simple system components.

Client Orientation

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
• Actively supports the interests of the client by making choices and setting priorities to meet their needs.

Promoting Accountability and Results-Based Management

• Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems;
• Monitors the implementation of corporate accountability and results-based management systems and makes recommendations to enhance performance of business units.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity; 
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking; 
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively; 
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision making.

Qualifications :

Education:

• Thai national with Master’s Degree or Bachelor’s Degree in Business Administration, Public Administration, Finance, Economics or related field.

Work experience:

• At least 3 years for Master’s holders or 5 years for Bachelor’s holders of extensive experience at the national or international level in procurement management;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of web based management systems.

Language requirement: 

• Good command of English and Thai, both oral and written.