ThaiNGO

Accounting Manager, Bangkok

Location:  Bangkok, Thailand

Contract:  1 year, renewable

Start Date:  As soon as possible

Compensation:  Competitive with benefits

International Justice Mission (IJM) is a global organization that protects the vulnerable from violence by partnering with government authorities to rescue victims, bring criminals to justice, restore survivors, and strengthen criminal justice systems so they protect the vulnerable from violence and abuse long-term.  IJM is a global team of lawyers, social workers and other professionals.  IJM has 17 field offices across the globe, including multiple offices in Southeast Asia.  IJM is headquartered in Washington, DC.

IJM has worked in northern Thailand through IJM’s Chiang Mai Field Office (FO) since 2000, partnering with government authorities on hill tribe Thai citizenship cases and cases of sexual violence against children.  In 2017, IJM will establish a new field office in Bangkok that will provide support to Thai authorities to eliminate labor trafficking and forced labor from the Thai fishing and seafood industries.  IJM lawyers, social workers, fieldworkers and other professionals will support Thai law enforcement, social services and the judiciary to identify and prosecute cases of forced labor and labor trafficking crimes and restore labor trafficking survivors to safety and strength.

IJM is seeking an Accounting Manager who will supervise, monitor, control, coordinate and be responsible for all accounting and finance protocols, processes and activities for IJM’s Bangkok operations.  We are looking for an individual who will develop a thorough understanding of IJM’s financial compliance requirements and provide best practices for the same across the Bangkok team.  The Accounting Manager must share IJM’s values and be passionate about the mission and the vision of IJM.  This position is based in Bangkok, Thailand and may require occasional travel within Thailand.  The position reports to the Bangkok Field Office Director (FOD).

Responsibilities

Payment Processing

  *   Review all payment requests and expense reports for proper authorization, support, and account/project allocations.

  *   Issue approved cash advances to employees; ensure timely settlement of outstanding advance before issuing a new advance; review/reconcile cash advance balances monthly.

  *   Maintain petty cash fund and log.  Ensure all payments are appropriately witnessed and documented and that petty cash log ties to cash on hand and QuickBooks balance.

  *   Calculate and administer employee salary and benefits payments, including deductions and withholding.  Ensure timely, accurate payments and reporting to appropriate agencies and ensure all staff are paid in accordance with their salary agreements.

  *   Prepare journal entries for other financial transactions.

  *   Enter all transactions in QuickBooks ledger, ensuring entries are up to date and accurate.

Stewardship

  *   Maintain a thorough working knowledge of the IJM Field Office Finance Manual and all IJM finance policies; continuously communicate key finance messages to staff.

  *   Provide continuous financial reviews and maintain internal control systems to monitor performance, safeguard the financial assets of the organization and ensure the FO passes independent and governmental audits.

  *   Advise the FOD and leadership team on financial management, budgeting, cash flow, including assessing and explaining long and short-term implications for the organization of alternatives and decisions.

  *   Advise on the allocation of department-wise budgets, provide assistance and oversight for department heads as they manage their departments’ budgets.

  *   In collaboration with the Regional Accounting Manager for Southeast Asia and IJM HQ, identify any internal controls weakness and ensure effective solutions are implemented, including staff training on finance policies and procedures.

  *   Promote a culture of high performance and continuous improvement that values stewardship and a commitment to quality.

Financial Reporting

  *   Reconcile FO bank account and petty cash fund monthly; analyze other Balance Sheet accounts periodically to ensure thoroughness and accuracy.

  *   Prepare headquarters (HQ) copies of processed finance forms, monthly internal financial reports including P&L, Balance Sheet, FOD Checklist; ensure all documents required for monthly finance packet are sent to HQ on time.

  *   Provide monthly budget reports for the FOD and a monthly budget briefing for the leadership team.

  *   Maintain FO leases and contracts, manage security or other deposits; provide copies to HQ.

  *   Review asset inventory and FO records, agree to HQ Fixed Asset system.

Other

  *   Maintain regular communication with Regional Accounting Manager and HQ.

  *   Assess monthly cash needs, request wire transfer from HQ.

  *   Manage all external financial relationships.

  *   Travel from time to time for meetings, trainings or conferences.

  *   Maintain and safeguard thorough, orderly finance files and records.

  *   Prepare FO for implementation of new global Enterprise Resource Planning (ERP) system within 1-2 years.

  *   Perform other assignments as required.

Required Skills and Experience

  *   Bachelor’s Degree required.  Certified accountant status preferred; MBA or other relevant master’s degree will be considered as an alternative.

  *   Minimum five years of accounting/financial management experience with the day-to-day financial operations of an organization of at least 20 staff.

  *   Experience working with international organizations, preferably those based in the US, Canada or Europe.

  *   Experience creating budgets, keeping program expenditures in line with revenues and strategic focus, and setting and following financial policies and procedures.

  *   Excellent written and spoken English and Thai required.

  *   Proficiency with Microsoft Office applications (particularly Outlook, Word and Excel) and the accounting software QuickBooks; ERP experience a plus.

Critical Qualities

  *   Self-motivated and able to work independently, as well as under supervision and as part of a team.

  *   Superior attention to detail, exceptional follow-through and responsibility for results.

  *   Strong analytical and problem-solving skills, with proven ability to take initiative, exercise sound judgment and produce results.

  *   Disciplined with priorities, excellent time management and ability to work effectively under deadline pressures; proven ability to organize and prioritize multiple tasks with competing demands under tight deadlines.

  *   Ability to perform and thrive in an international organization with an international-standard, professional working style and business culture, in addition to ability to work effectively in Thai and other Southeast Asian working styles and business cultures.

  *   Excellent interpersonal skills, cross-cultural communication, and experience or desire to work comfortably within a multi-cultural, multi-ethnic team.

  *   Flexible, enthusiastic, positive, and willing to receive feedback and learn from others.

  *   Exceptionally high level of honesty and integrity.

  *   Professional presentation in demeanor and written and oral communication.

  *   Passionate commitment to and understanding of IJM mission, vision and values.

Application

  *   Deadline: Application will be accepted until the position is filled.

  *   Only completed applications will be reviewed. A complete application includes: Job Application Form, CV, Cover Letter and four Professional References.

  *   Download Application Form: http://bit.ly/2morW4k

  *   A complete application can be submitted to: BangkokRecruiting@ijm.org>

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Human Resources and Administrative Manager, Bangkok

Location:  Bangkok, Thailand

Contract:  1 year, renewable

Start Date:  As soon as possible

Compensation:  Competitive salary with benefits

International Justice Mission (IJM) is a global organization that protects the vulnerable from violence by partnering with government authorities to rescue victims, bring criminals to justice, restore survivors, and strengthen criminal justice systems so they protect the vulnerable from violence and abuse long-term.  IJM is a global team of lawyers, social workers and other professionals.  IJM has 17 field offices across the globe, including multiple offices in Southeast Asia.  IJM is headquartered in Washington, DC.

IJM has worked in northern Thailand through IJM’s Chiang Mai Field Office (FO) since 2000, partnering with government authorities on hill tribe Thai citizenship cases and cases of sexual violence against children.  In 2017, IJM will establish a new field office in Bangkok that will provide support to Thai authorities to eliminate labor trafficking and forced labor from the Thai fishing and seafood industries.  IJM lawyers, social workers, fieldworkers and other professionals will support Thai law enforcement, social services and the judiciary to identify and prosecute cases of forced labor and labor trafficking crimes and restore labor trafficking survivors to safety and strength.

IJM is seeking a Human Resources (HR) and Administrative Manager to lead, establish and manage all HR and daily administrative activities for IJM’s Bangkok office.  We are looking for a talented administrator and gifted human resources professional with strong leadership abilities who is passionate about the IJM mission and willing to bring his or her skills in the areas of organizational planning, recruitment/staffing and talent management, performance management, staff care and professional development, and general office administration.  This position is based in Bangkok, Thailand and may require occasional travel within Thailand.  The position reports to the Bangkok Field Office Director.

Responsibilities

Leadership

  *   Provide leadership to the HR and administrative team staff; ensure that the department achieves its key result areas.

  *   Manage, supervise and coordinate the activities of HR and administrative staff, including information technology (IT) staff.

  *   Participate on the leadership team for the office.

Staffing and Employee Support

  *   Manage all HR functions, including recruiting, on-boarding of new staff, payroll administration, staffs professional development program, performance management, compensation and benefits, employee relations, occupational health and safety, and staff care program.

  *   Manage IJM Bangkok’s end to end recruitment procedure, partnering with hiring managers throughout the process, and making improvements where needed to ensure a thorough yet prompt candidate review process.

  *   Work with managers across the office to ensure all staff and unfilled positions have current job requirements and job descriptions.

  *   Proactively and creatively seek out candidates for open positions.

  *   Advise leaders as to critical qualities needed for open positions, and give reasoned opinions on hiring choices.

  *   Support all department heads and supervisors in creating and implementing an annual and mid-year staff performance review process.

  *   Maintain employee agreements, personnel records, monthly time sheets, and leave request forms. Work with relevant government agencies related to visa applications, visa extensions, and work permits for foreign staff, interns and fellows.

  *   Serve as the primary point of contact for government regulatory agencies including the Department of Labor (DOL) and Social Security Office (SS), prepare and submit social security and tax payments, and ensure compliance with government policies and regulatory requirements relevant to the employment of national staff.

  *   Manage contracts for temporary hires and external service providers.

  *   Acting as POC and local coordinator for international and local interns, fellows and other volunteers, liaising with the global intern and fellow program and FO leaders as necessary and checking in periodically with interns and fellows on assignment.

Staff Care and Development

  *   Develop and implement an effective office-wide training and development program, and an effective staff care program for the staff.

  *   Identify training and development needs and opportunities.

  *   Oversee and organize logistics for all components of IJM Bangkok’s Staff Care Plan, including staff retreats, health programs, post-incident debriefs and individual staff counseling.

HR Policies and Procedures

  *   Ensure all HR policies, procedures, and HR best practice comply with Thai labor law and other relevant laws and regulations, as well as IJM’s organizational culture, objectives, and standards.

  *   Ensure staff adherence to all HR and primary office policies, including the IJM Employee Manual, Finance Manual, Safety and Security Manual, IT Policy, and Child Protection Policy, among others.

Administration

  *   Manage all general office administrative operations, procedures and policies to ensure smooth and professional functioning of the office environment.

  *   Prepare and manage the annual budget for the work of the HR and administrative staff team, including monitoring spending and reporting on variances from the budget.

  *   Manage office procurement and inventory of equipment, computers, vehicles, office supplies and other assets, including proper maintenance.

  *   Manage office registration, including preparation and submission of reports as required by registration with the Thai government.

  *   Facilitate review and/or renewal of office unit lease, vehicle registration and insurance;

  *   Oversee office maintenance, improvements and repairs.

  *   Ensure electronic filing and record systems on office shared drive are maintained, kept up-to-date and secured.

  *   Work with IJM headquarters IT team to ensure office network system is secure and well-functioning, oversee coordination with IJM’s Regional IT Specialist and/or external contractors in providing effective IT support services to the FO.

Other

  *   Perform other necessary assignments as required.

Required Skills and Experience

  *   Bachelor’s Degree required; Master’s Degree preferred.

  *   Progressive professional experience in human resources and office administration of at least 4 to 5 years; 2-3 years’ experience providing HR and administrative leadership to an office of at least 20-30 staff.

  *   Experience working with international organizations, preferably those based in the US, Canada or Europe.

  *   Excellent communication skills, including fluency in spoken and written English and Thai.

  *   Proficiency with Microsoft Office applications, particularly Word, Excel and PowerPoint.

Critical Qualities

  *   Highly developed organizational and leadership skills, superior attention to detail, exceptional follow-through and accountability for results.

  *   Disciplined with priorities, excellent time management and ability to work effectively under deadline pressures; proven ability to organize and prioritize multiple tasks with competing demands under tight deadlines.

  *   Strong analytical and problem-solving skills, with proven ability to exercise sound judgment, take initiative and produce results.

  *   Self-motivated and able to work independently, as well as under supervision and as part of a team.

  *   Ability to perform and thrive in an international organization with an international-standard, professional working style and business culture, in addition to ability to work effectively in Thai and other Southeast Asian working styles and business cultures.

  *   Excellent interpersonal skills, cross-cultural communication, and ability to establish and maintain and foster good working relations in a multi-ethnic, multi-cultural and multi-disciplinary working environment.

  *   Flexible, enthusiastic, and willing to receive feedback and learn from others.

  *   Exceptionally high level of honesty and integrity.

  *   Professional presentation in demeanor and written and oral communication.

  *   Passionate commitment to and understanding of IJM’s mission, vision and values.

Application

  *   Deadline: Application will be accepted until the position is filled.

  *   Only completed applications will be reviewed. A complete application includes: Job Application Form, CV, Cover Letter and four Professional References.

  *   Download Application Form: http://bit.ly/2morW4k

  *   A complete application can be submitted to: BangkokRecruiting@ijm.org>