ThaiNGO

Preparedness and Response (P&R) Operations Assistant (Part-Time) - URGENT !

The Preparedness and Response (P&R) project is part of the USAID Emerging Pandemic Threats Program 2 and is designed to strengthen national systems, policies, and practices for the prevention, detection, and response to emerging public health threats. The P&R project is focused on advancing two primary objectives: (i) help establish and strengthen National One Health Platforms and (ii) improve outbreak preparedness and response planning in 15 countries in Africa and Asia.  P&R has three regional offices in Bethesda, Maryland, Central and East Africa, and Southeast Asia.

The Operations Assistant will provide part-time support (~20 hours per week) to the P&R Regional Office with day-to-day business operations. This position is based in Bangkok, Thailand and reports directly to the Regional Operations Manager.

TASKS AND RESPONSIBILITIES

Office Administration

• Coordinate small procurements for goods and services
• Support inventory and record management, including auditing inventory and files
• Assists with office receptionist duties, phone calls, mail, points of contact
• Manage regional office calendar
• Assist Travel & Logistics Coordinator with travel and logistical arrangements for meetings and training
• Help coordinate with IT Support to troubleshoot staff IT issues.
• Secure information by completing database backups, as needed.
• Undertakes other administrative/operational duties as requested.

Finance

• Help calculate cash advances for travel and/or project activities
• Prepare travel vouchers for Regional Director.
• Audit staff travel vouchers according to travel expense reporting policy.
• Assist accountant with preparing financial vouchers scans for upload to DAI Box system

Legal/HR

• Assist the Operations Manager regarding DAI registration, work permit processes, and annual expatriate visa.

QUALIFICATIONS

For this position, DAI (Thailand) Ltd. is seeking a Thai national with the following qualifications:

Education

• University degree in business administration, international development, or relevant field.

Relevant Experience and Skills

• 2-3 years experience providing administrative and/or general office support functions
• Management of systems and office administration
• Able to work effectively in a team environment
• Detail-oriented and able to work well in fast-paced
• Working knowledge of DAI and/or USAID policies and procedures preferred.
• Familiarity or interest in public health or international development fields preferred.
• Strong interpersonal communication skills with diverse range of professional relationships.
• Professional level of English fluency.

To apply for this position, submit your CV and cover letter to PRPrecruitment@dai.com with the subject line “P&R SEA PT Operations Assistant” by Wednesday, 31 January 2018.  

http://preparednessandresponse.org/