ThaiNGO

ActionAid is an international organization, working with over 25 million people in more than 40 countries for a world free from poverty and injustice. ActionAid Thailand (AAT) is part of the ActionAid International Federation and has been working with people and communities in Thailand for a decade addressing issues related to poverty, human rights, education, and women’s and youth’s empowerment.

Salary range: THB 23,279 - 27,381 per month (this will be depending on candidate’s experiences and background) 

Location: Bangkok, Thailand (request to travel on project fields)

Responsibilities:

Finance and Administrative Officer supports EU Education Project Manager for administrative and financial functions. S/he will work closely with program team and country implementing partners on coordination of program activities on finance and operations related matters.  S/he is responsible to provide effectively administrative and financial services that enhance the work efficiency of the project, in accordance with AAT standard policies and procedures. S/he delivers administrative and financial services with accuracy, timeliness, and with cost efficiency, with possibility to travel to field project areas.

Administrative and Logistic

• Coordinate with AAT Administrative Officer for logistics of meetings, events, and workshops (travel arrangements, VISA, materials, minutes) – ensure that these arrangements are timely and cost effective.
• Mange disbursement for meeting and workshops, including filing of supporting documents for expenses and claims.
• Provide administrative and logistical support to program staffs and/or participants during meetings and events.

Finance

• Ensure the financial control of EU Education Project’s activities through ensuring implementation of AAT financial policy and procedures.
• Work with Finance Department to ensure the related reports are met, including accurate and timely monthly accounts forecasts and budgets.
• Manage petty cash and ensure that cash is not misused.
• Carefully check vouchers and payment documents before submitting to Finance Department.

Other tasks

• Train project’s partners on related financial policies and procedures.
• Verify invoices and receipts against partner’s liquidation.
• Reconcile advance to partners balances.
• Visit partners in the field to verify support their budget tracking and provide onsite coaching as needed.
• Monitor the activities and the uses of budget according to finance policies of AAT and the Donor.
• Keep track on the expenditures and budget management for the efficient of project implementation.
• Prepare finance report and assist program team and partners on reporting.
• Support the project audit and assist management to response of audit queries.
• Report any risk in own area of work that do not comply with organization policy and procedures.

Qualification & Experience:

• Bachelor’s degree in Finance, Account, Business Administration, and other related fields.
• At least 3 years’ experience in Administrative and Finance, preferably in the NGO sector.
• Demonstrated an understanding of administrative operation standards to resolve the issues through day to day work.
• Experience of Administrative principles and their application to respond to and resolve a range of complex administrative queries.
• Experience in analyzing financial reports and plans is an advantage.
• Experience in implementing and monitor finance and administration policy, systems and procedures.
• Proficient in advanced MS Office skills in Excel and Power Point is required.
• Knowledge of database and SUN system is an advantage.
• Knowledge of human rights and/or education is desirable.
• Proven communication and influences skills.
• Financial management, reporting, and analysis
• Good analytical and risk management skills.
• Good time management
• Fluency in written and spoken English and Thai languages

How to apply:

Interested candidates are invited to submit their Resumes with two referees, including a cover letter indicating the dates of availability and salary expectation to e-mail: jobs.thailand@actionaid.org by August 31, 2019 at the latest. 

Only shortlisted candidates will be contacted.