I.  Position Information

Job Title:                  Programme Assistant

Position Number:     00139728

Department:            Innovation and Partnership/ Communications Team

Reports to:              Head of Regional Innovation Centre and Regional Partnership Adviser

Direct Reports:       

Position Status: Non-Rotational

Job Family:

Grade Level: SC5/SB3

Duty Station: Bangkok, Thailand

Family Duty Station as of Date of Issuance: Bangkok

Date of Issuance:

Closing Date:

Duration and Type of Assignment: One year, Service Contract (Renewable subject to good performance and availability of funds)

II. Job Purpose and Organizational Context

The Bangkok Regional Hub (BRH) of the United Nations Development Programme provides policy expertise and advisory services in the areas of Governance and Peacebuilding, Inclusive Growth and Environment and Energy, and in the cross-cutting areas of Gender, Capacity Development and Knowledge Management. BRH acts as a hub of development knowledge, an advocate for equitable human development and inclusive growth, a promoter of South-South cooperation, a facilitator of regional dialogues on sensitive and emerging development issues, a pioneer of innovative sustainable solutions and a broker of efficient development aid.  BRH supports the 24 UNDP Country Offices across the region through tailored policy advisory services, project backstopping, programming, operations and knowledge management support.  We rapidly deploy joint teams in response to emergencies in the region prone to natural disasters and humanitarian crisis. Priority for direct support is given to Least Developed Countries, Small Islands States and Landlocked Developing nations as well as to conflict and post-conflict nations.

Under the overall guidance and direct supervision of the Head of Regional Innovation Centre and the Regional Partnership Adviser, the Programme Assistant will provide support services ensuring high quality, accuracy and consistency of work related to Innovation and Partnership/Communications.  The Programme Assistant is an integral part of both the Innovation Team and Partnership/Communications Team.

The Programme Assistant works in close collaboration with the operations, programme and project staff in the Bangkok Regional Hub and UNDP HQ as required to exchange information and support programme delivery.

III. Duties and Responsibilities

1. Supports formulation of programme strategies focusing on achievement of the following results:

• Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.

2. Provides effective support to management of the Regional Programme/s focusing on the achievement of the following results:

• Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project;
• Presentation of information for audit of development projects.

3. Provides administrative support to Regional Programme/s implementation activities focusing on achievement of the following results:

• Support the Innovation and Partnership/Communications Teams’ activities according to BRH workflows (including IC process, organization of workshops, travel etc.);
• Maintenance of the internal expenditures control system including timely corrective actions on budget check errors, match exceptions, as well as cost-sharing deficit and PDR errors;
• Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas;
• Making budget check for requisitions, POs and vouchers.

4. Provides administrative support to the Regional Practice advisory functions focusing on achievement of the following results:

• Collection, analysis and presentation of information in support to the practice team’s research functions;
• Integrity of Practice team information including tracking of Advisory services;
• Provision of administrative services to meetings, seminars, workshops;
• Efficient travel arrangements provided for the team as required, ensuring proper use of UNDP resources and client satisfaction.

5.  Supports budget management and donor reporting focusing on achievement of the following results:

• Preparation of relevant information, specifically related to reports and financial analysis;
• Preparation and review of contribution agreements, managing contributions in Atlas;
• Maintenance of relevant responsibilities according to contribution agreements.

6. Supports knowledge building and knowledge sharing in BRH focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on programme;
• Contributions to knowledge networks and communities of practice, specifically in participation of creation and maintenance of team pages.

IV. Competencies and Selection Criteria

Description of Competency at Level Required

(For more comprehensive descriptions please see the competency inventory)

In this section list all core competencies as well as the most relevant technical/functional competencies the role will require along with the appropriate level.  A Detailed list of competencies can be accessed through the following link: https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx

Core

Innovation

Ability to make new and useful ideas work

Level 2: Takes ownership of responsibilities

Leadership

Ability to persuade others to follow

Level 2: Takes ownership of responsibilities

People Management

Ability to improve performance and satisfaction

Level 2: Takes ownership of responsibilities

Communication

Ability to listen, adapt, persuade and transform

Level 2: Takes ownership of responsibilities

Delivery

Ability to get things done while exercising good judgement

Level 2: Takes ownership of responsibilities

Technical/Functional

Results-Based Programme Development and Management

Ability to provide information on specific stages of programme implementation

Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

Building Strategic Partnerships

Ability to track and report on mobilized resources

Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

Innovation and Marketing New Approaches

Ability to respond positively to new approaches

Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

Promoting Organizational Learning and Knowledge Sharing

Ability to research best practices and share new ways of doing things

Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

Job Knowledge/Technical Expertise

Ability to understand main processes and methods of work regarding to the position

Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

Global Leadership and Advocacy for UNDP’s Goals

Ability to respond to client needs promptly

Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

Client Orientation

Ability to respond to client needs promptly

Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

V. Recruitment Qualifications

Education:

• Thai national with secondary education or equivalent, preferably with specialized certification in Accounting and Finance.  University degree in Business, Public Administration, Economics, Political Sciences and Social Sciences or related fields would be desirable, but it is not a requirement.

Experience:

• Minimum 5 years for Secondary school, or 2 years for a Bachelor's degree holder, of relevant administrative or programme experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Language Requirements:

Fluency in English and Thai.