II. Organizational Context

Under the overall guidance and supervision of the Chief Security Adviser (CSA), Deputy Security Adviser (DSA) or the Field Security Coordination Officer (FSCO), the Field Security Associate assists in the implementation of security operations and all matters relating to the management of safety and security for UN personnel in the region of assignment.

Special Note:    

For Core (Established) Budget Positions:

The position is locally administered by UNDP but is financed centrally by the United Nations Department of Safety and Security (UNDSS).

III. Functions / Key Results Expected

The functions/duties/key results of this job description are generic and not all duties are carried out by all Field Security Associates.

Summary of key functions:

• Assists CSA/DSA/FSCO in collecting, updating and communicating information regarding the security situation in the Area of Responsibility (AoR);
• Assists in maintaining the Security Plan(s), including updating staff lists;
• Supports the CSA/DSA/FSCO with the monitoring of the security measures implementation as recommended in the Security Risks Management (SRM) process for the AoR;
• Assists in reporting security incidents affecting UN staff, offices and assets;
• Organizes and delivers training courses on security awareness and preparedness;
• Assists in monitoring the implementation of the Residential Security Measures office safety and security preparedness;
• Provides general administrative assistance to the CSA/DSA/FSCO;
• Performs any other duties as assigned.

1.  Assists the CSA/DSA/FSCO in collecting, updating and communicating information regarding the security situation in the AoR:

• Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations in the area of operation;
• Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation by the CSA/DSA/FSCO;
• Communicates information on security to the heads of United Nations agencies and provides host country security advice to UNDSS in the absence of the CSA/DSA/FSCO, as required;
• Maintains regular contacts with Security Focal Points of UN agencies;
• May be requested to provide technical assistance at A/SMT meetings, in the absence of the CSA/DSA/FSCO.

2.  Assists in maintaining the Security Plan, including updating staff lists:

• Helps in the preparation and review of the UN Security Plan;
• Supports actions during the implementation of the Security Plan, as required.

3.  Assists the CSA/DSA/FSCO with the monitoring of the security measures implementation as recommended in the Security Risks Management (SRM) process for the AoR.

4.  Assists in reporting security incidents affecting UN staff, offices and assets, and assists in the preparation of security reports, such as the Security Incident Report, the Security Assessments and the Quarterly Incident Report.

5.  Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned staff members. Conducts security briefings, as required.

6.  Performs other security-related tasks assigned by the CSA/DSA/FSCO:

• Provides support in conducting security evaluations and provides advice on security measures for the residences (- Residential Security Measures - RSM) of UN staff, as well as on latest trends and threats to staff safety and security;
• Establishes and maintains warden system and keeps update of information related to UN offices and residences;
• Administers a pass and ID system;
• Maintains liaison with commercial companies used for UN security at offices and residences, in order to ensure the effective and efficient use of the guard force.

7.  Provides general administrative assistance to the CSA/DSA/FSCO:

• Maintains routine and confidential correspondence files/documents;
• Maintains a database on contact details in relation to host country security authorities;
• Arranges appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings.

IV. Impact of Results

The key results have an impact on the accurate and timely implementation of the overall UN security programme at the country level.

V. Competencies

Commitment to the ideals of the United Nations Charter and the Organization’s core values – Professionalism, Integrity and Respect for Diversity

Planning and Organizing: Demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan with minimum supervision. Ability to work under pressure or in crisis situations. Availability to travel within the area of responsibility.

Creativity: Ability to actively seek to improve services, offer new and different options to solve problems/meet client needs, and promote and persuade others to consider new ideas

Teamwork: Proven interpersonal skills and the ability to listen and work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

Communication: Proven and sustained communication (verbal and written) skills.

VI. Recruitment Qualifications

Education:

Secondary education is required.  University Degree is desirable, but it is not a requirement.

Experience:

A minimum 6 years of experience in security, preferably in the military or police context or related field of work is required. Prior experience with the UN system or an international NGO is desirable.

Language Requirements:

Fluency in English and Thai is required.

Other Skills and Requirements:

Knowledge of HF and VHF radio operation;

• Experience in diplomatic security and protection is considered as an asset;
• Knowledge of host country safety codes;
• Solid computers skills (MS Office Suite);
• Possession of a valid driver’s license
• Ability to travel
• Physically fit