ThaiNGO

Job Advertisement: Event Coordinator

Plan International is a rights-based development and humanitarian organization working for equality for girls and better lives for all children. We are independent of governments and have no political or religious affiliation.

Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

Position:  Event Coordinator

Assignment duration: Fixed term 12 months with possible extension

Duty station: Bangkok with in-country travel may be required

ROLE PORPOSE:             

Plan strives for a just world that advances children's rights and equality for girls. Working in 71 countries across the world we engage people and partners to: Empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability; Drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face; Work with children and communities to prepare for and respond to crises and to overcome adversity; Support the safe and successful progression of children from birth to adulthood
 

The Event and International Visitors Coordinator will plan, organize, manage, and coordinate international events, visits and meetings held in and around Bangkok.

DIMENSION OF THE ROLE:

Oversees all events and meetings associated with Plan International in Thailand

ACCOUNTABILITIES:

Event and international visitors Coordination:

• Logistics for external meetings and events as per Plan procedures to ensure high quality and cost-efficient meeting facilities, event service accommodation for participants;
• Ensures meeting organizers receive support in meeting preparations including hotels, accommodation, arrival services, invitations and facilities;
• Undertakes procurement processes and service contracts with hotels and event organizers to obtain cost effective event and meeting services;
• Supports meetings on site as needed;
• Assists meeting participants receive required support to obtain visa and entry to Thailand as needed;
• Hotel security assessments and security briefing as required.

Other Administrative Support:

• Assist the Manager in preparing related reports, as assigned;
• Other administrative and office operational support services, as assigned by the Manager

Dealing with Problems:

• Ensuring administrative policies and procedures are complied with consistently
• Providing advice and guidance on simple queries related to people management policy and procedures
• Managing competing demands
• Requirement to handle the multiple-tasks and day-to-day operation effectively

Standards applicable to all staff:

• Complies with corporate policies and standards - Child Protection Policy, IT Policy, Anti-Fraud and Corruption Policy, Confidentiality Policy, Code of Conduct, whistleblowing, HR Policies and Procedures;
• Attends internally and externally facilitated trainings to enhance level of performance;
• Maximize the use of ICT for greater awareness of local and global trends affecting development work;
• Accepts special objective assignments for skills enhancement and expansion;
• Shares learning to benefit others.
   

KEY RELATIONSHIPS:

Internal:
Primary contact with the Admin Manager, ARO
Finance – for the processing of payment
Other staff in ARO

External:
Service Providers, suppliers, Travel agencies

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE:

• Degree or equivalent with 3 years’ experience with event management/ organization, administration or similar capacity is preferred
• Confidentiality, reliability and punctuality
• Flexible and service-minded
• Able to manage competing demands
• Ability to build strong relationships with staff at every level
• Computer literate with proficient use of all Microsoft Office applications
• Good command of spoken and written English
• Team player, comfortable with working with people from different cultures

Closing date for applications:   16 October 2022 

Reference & background checks will be performed for successful candidate including clearance on child related offences in conformity with Plan’s Child Safeguarding Policy, Anti-Terrorism Screening (ATS) and Criminal Check Record. Only shortlisted candidates will be contacted.