ThaiNGO

Job Vacancy Announcement

Procurement, Logistics and Administrative Officer

Work location:  DLP Bangkok Office

Application deadline:  30 November 2022

Job Start:  January 2023

Background:

Dreamlopments (DLP) is a non-profit development organization, registered in Thailand both as a Company (2015) certified as a Social Enterprise (2019) and a Foundation (2019). DLP is also registered in Myanmar as Dreamlopments Myanmar Ltd (2020). DLP is currently running two large projects of access to essential health care services for marginalized populations, i) the Migrant Fund (M-FUND), a low-cost, non-profit health fund for migrants in Thailand, and ii) the C-FREE study of testing and treatment of HIV and viral hepatitis for people who use drugs and their partners in Thailand. The projects are supported by international donors, including the French government Initiative through Expertise France (M-FUND), and the Global Fund through Raks Thai Foundation (C-FREE, M-FUND). DLP will continue to expand its existing projects, and work to develop new projects relevant to its development mission.

Job overview:

Under the Head of Organization Operations (HOO) and the President (Pst) , the Procurement, Logistics and Administrative Officer (PLAO) manages and oversees all activities and procedures related to procurement, logistics, and administrative work and support for the organization. He works closely with all DPL offices and operation sites.

Main tasks and responsibilities:

Procurement

• Help conduct assessments of suppliers of goods and services.
• Manage and maintain information and contacts of suppliers of goods and services for DLP.
• Process biding for purchase of goods and services by the organization.
• Manage all purchases for the head office, and support purchases for DLP field offices and projects.
• Establish and manage purchase orders.
• Assist in making payments of goods and services purchased by the organization.
• Track delivery status of goods and services purchased.
• Register and record all assets purchase for the organization.
• Prepare the monthly, quarterly, and yearly report of organization assets.

Logistics

• Maintain inventory of assets and equipment of DLP and DLP staff.
• Manage in a highly organized manner the storage of DLP assets, notably in the head office.
• Assist field offices and projects to establish and follow strong storage and inventory procedures.
• Manage processes and activities related to moving organization assets, or organization office. 
• Assist in managing rental contracts of organization offices as well as vendors contract.
• Manage contracts and support payments for providers of office and staff utilities (communication and others).

Travels and meetings

• Prepare, manage or support all staff travels, including with preparation of travel itinerary, flights and hotels booking, applications of visa as needed.
• Coordinate the preparation and organization of meetings and trainings for staff or stakeholders, including with venue selection and contract preparation, booking of flights and hotels and other logistics related to meeting organization.

Administration

• Help maintain documents of the organization and its projects in a highly organized manner.
• Assist Managers of shared services (Finance, Human Resources) and President, in administrative tasks, such as in keeping and organizing invoices, bills, payment receipts, tax certificates, or to support management of human resources such as for visa and work permit applications for non-Thai staff. 

Other

• Work on other tasks, as directed by the HOO or the Pst.

Qualifications required:

This position is for Thai nationals only.

Education:

• Degree in Business Administration, or related fields.

Experience:

• At least 3-5 years’ experience in relevant of administration, procurement, logistics and/or related fields.
• Prior experience working with NGOs and donor-funded projects is a strong plus.

Skills and competencies:

• Excellent organizational and planning skills.
• Knowledge of administration, procurement and logistics arrangement.
• Excellent communication skills and strong interpersonal skills.
• Fluent Thai and good command of English.
• Able to work with minimal supervision, handle multiple tasks and manage demanding   

schedules to deliver high quality results on time.

• Good proficiency in computer software, in particular Microsoft Office.
• Service minded, flexible approach to working hours.

Interest in development and assistance projects, including for marginalized populations

• Well organized and detail oriented.
• Excellent verbal and written communication and presentation skills, in both Thai and English.
• Ability to plan and organize multiple simultaneous situations to meet agreed deadlines.
• Good analytical and systematic thinking.
• Proficient use of Microsoft Office applications (Word, Excel and Power Point).

Working Environment: 

The position is based in Bangkok, and may require some travel to project sites in Bangkok and other provinces/locations.

How to Apply: Please send a cover letter and most recent CV in English to: jobs@dreamlopments.com