ThaiNGO

Job title: Operations Manager

Location: Chiang Mai, Thailand

Contract period: One year with a possibility of renewal.

Start: Immediately

BACKGROUND

The spillover of infectious agents from animals to humans in recent decades has had a significant impact on the health of humans, animals, and our environment. To minimize the impact of future pandemic threats, the Southeast Asia One Health University Network (SEAOHUN) was established in 2011 with support from the U.S. Agency for International Development to develop a resilient and competent One Health workforce to effectively prevent, detect and respond to infectious disease threats by leveraging education, research, and training excellence provided by member universities.

Since its establishment, SEAOHUN has expanded network membership from 10 universities in Indonesia, Malaysia, Thailand, and Vietnam to over 95 universities in eight countries, including the four founding countries plus Cambodia, Lao PDR, Myanmar, and the Philippines. The expansion was made possible with the support of Korea International Cooperation Agency (KOICA), U.S. Department of State (DOS) through its Lower Mekong Initiative (LMI), and USAID. Our university members come from multiple disciplines connected to the health of humans, animals, and their ecosystem.

Our regional programs promote and facilitate collaborative activities among the countries with an emphasis on improving One Health education and research. Examples of our educational initiatives include the development of One Health core and technical competencies, competency-based education, research capacity to provide an evidence-base for One Health advocacy, One Health student clubs, and other experimental learning activities.

The SEAOHUN Secretariat based in Chiang Mai, Thailand, is the coordinating body for all the country networks. The Secretariat manages subawards with the country networks, facilitates SEAOHUN Executive Board meetings and regional activities, strengthens One Health University Networks in Southeast Asia through capacity building activities, and partners with national, international and non-governmental organizations to build the next generation of One Health leaders. The Secretariat represents interests of its country networks at global and regional meetings/conferences/forums such as Global Health Security Agenda (GHSA), Southeast Asian Ministers of Education Organization (SEAMEO), and ASEAN+3 Field Epidemiology Training Network (FETN). SEAOHUN has partnered with Zoetis and Pfizer to address the growing threat of antimicrobial resistance (AMR), and with Chevron to strengthen One Health education in Southeast Asia.

For more information, you may visit https://www.seaohun.org/ and http://facebook.com/seaohun.

DUTIES AND RESPONSIBILITIES

Under the overall supervision of the Deputy Executive Director, the Operations Manager will ensure smooth operations of the SEAOHUN secretariat, including financial management of the Secretariat, subawards and contracts with implementing partners, coordination with implementing partners on operations, human resources and operations management. S/he will supervise and provide guidance to all members of the operations team.

The responsibilities of the Operations Manager cover the following.

• Provide financial management leadership, including budget projections, budget monitoring, and draft project budgets for administrative and technical costs, and maintain strong communications with implementing partners and other stakeholders.

• Prepare grant and contract agreements in the absence of Deputy Executive Director.

• Review budget estimates and reimbursement requests for appropriateness (allowable, allocable, and reasonable) and ensure that implementing partners and grantees are in compliance with established administrative and financial policies, procedures, and sound business practices.

• Prepare monthly expense reports for submission to the donors and relevant parties, and coordinate with the program team to prepare payments and advance requests as needed.

• Oversee all financial and accounting procedures and ensure that they are in compliance with Thai law and donors’ rules and regulations.

• Establish financial controls and systems for subawards and contracts including financial monitoring and report tracking.

• Lead the Operations team for internal and external audits, preparing audit responses and ensuring implementation of accepted recommendations.

• Act as human resources focal person overseeing a recruitment of staff and providing an orientation to new employees, including BambooHR administration.

• Ensure that SEAOHUN operations policies and procedures are up-to-date and followed by all employees.

• Ensure compliance for the issuance of consulting service contracts, work agreements, and purchase orders.

• Perform other tasks as assigned and needed for project success

QUALIFICATIONS AND REQUIREMENTS

• Master’s degree from a recognized college or university with a major study in business administration, management, finance, or related field. One of the degrees related to finance is required.

• At least seven (7) years’ progressive work experience with three (3) years in a senior/mid-level leadership in an international development context.

• Demonstrated ability to build and maintain effective working relations with international organizations, government agencies, universities, private sector partners, and other One Health stakeholders.

• Experience with financial management including developing and monitoring budgets and financial reporting is required.

• Experience working with USAID granting requirements and rules and regulations is strongly preferred.

• Excellent project management skills with demonstrated experience in managing operations with attention to detail.

• Proven ability to concurrently handle and prioritize multiple tasks for multiple projects.

• Proven communication skills, both in written and orally. This includes networking, negotiation, and diplomatic skills.

• Self-starting, ability to take initiatives and work with minimal supervision are required.

• Ability to work both independently and in a team in a multicultural environment is necessary.

• Experience working in Southeast Asian countries is preferred.

• Skills in Microsoft Office/Google and email applications and internet navigation are required.

• Skill in QuickBooks is an asset.

• Fluency in Thai and English is required.

HOW TO APPLY

Interested candidates are invited to send an application letter, a resume or curriculum vitae in PDF format, and state a current and expected salary to secretariat+recruitment@seaohun.org using the subject line “Apply for Operations Manager”. Applications will be reviewed on a rolling basis until filled with the first round of reviews on 15 November 2022. The candidates are encouraged to apply as soon as possible. The salary for this position will depend on qualifications and experience and in line with projects funds.

SEAOHUN is an equal opportunity employer, and does not discriminate on the basis of race, color, sex, language, religion, ethnicity, disability, age, sexual orientation and gender identity. SEAOHUN prohibits the use of forced labor and trafficking in persons, and does not charge any fees from applicants. While we respect all applications, only the shortlisted candidates will be contacted.