ThaiNGO

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of Senior Human Resources Associate based in Bangkok, Thailand

JOB SUMMARY/DESCRIPTION:

Provides support in functional areas including recruitment, employee relations, HRIS, and learning and development. Manages expatriate employees visa and work permit. Manages employee benefits and welfare program. Responsible for execution of HR administrative processes and support. Processes forms and system updates related to new hires, change-of- status, performance evaluations, benefits changes, separations etc.

KEY RESPONSIBILITIES:

Recruitment:

• Establishes recruiting requirements by studying organization plans and objectives; meeting with managers to discuss needs.
• Coordinates posting of job openings on internal and external websites.
• Determines applicant qualifications by analyzing responses; verifying references; comparing qualifications to job requirements.
• Develops and maintains candidate records for interviews and performs background and

reference checks.

• Manages candidates through the entire recruitment process from initial contact to hire date.

• Responds to inquiries from candidates and hiring managers about job openings and position postings.

Visa and work permit

• Serves as point of contact for expatriate employees with questions related to visa and work permit.
• Coordinates with new expatriate staff for visa and work permit renewal.
• Liaises with outsourced visa and work permit agent, Department of Employment and other government agencies for visa and work permit renewal for expatriate staff and their dependents.
• Keeps track of expatriate staff and dependent visa and work permit renewal schedule and ensure that visa and work permit are renewed before the expiration date.

New employee on-boarding and employee exit process

• Ensures that all new employees completed necessary documents and acknowledged FHI 360’s policies and procedures.
• Ensures that Personnel files are completed and up-to-date.
• Serves as initial point of contact for employees with questions related totheir personal employee information and employee’s welfare and benefits.
• Coordinates with other departments to arrange new employee orientation and provide necessary set up for new-hire.
• Processes various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc.
• Prepare exit checklist to staff and ensure that the list is completed upon staff departure

Employee time reporting Manages employee time reporting system in terms of updating System for APRO employees.

• Monitors employee timesheet status to be in compliance with FHI 360’s Employee Time Reporting Policy.
• Ensure that employees receive necessary training, support and update on employee time reporting policy and procedure.

Learning and Development

• Manages communication efforts to increase employee’s awareness on FHI 360’s value, staff development program, employee engagement activities.
• Coordinates employee recognition programs, service award, staff retreats.
• Prepares HR presentation for monthly staff meeting.

  Payroll Administration

• Prepare and update employee pay information in payroll system
• Coordinate with payment team to process payroll.  

Employee benefits

• Manages staff health and life insurance and social security benefits.
• Manages annual physical checkup and influenza vaccinations.
• Manages staff social security and workmen compensation registration

Human Resources Policy and Procedure

• Implements FHI 360/APRO HR policy and manual for local employees.

KNOWLEDGE, SKILLS AND ABILITIES:

• Working knowledge of Human Resources Management
• Ability to manage multiple tasks simultaneously with accuracy and on a timely basis
• Superior written and oral communications skills in English and Thai
• Good communication & inter-personal skills
• Strong knowledge of computer including MS Windows, Excel and Power Point
• Able to work with cultural differences and understanding the ethical issues surrounding

PROBLEM SOLVING & IMPACT:

• Works on assignments that are routine in nature.
• Has ability to recognize situations that deviate from accepted practice and seeks managerial advice prior to taking action.
• Errors may negatively impact departmental functions and deadlines.

TYPE AND NATURE OF CONTACTS:

Frequent interaction with APRO staff and Sr. Management Team members.

MINIMUM QUALIFICATIONS:

• 5-7 years of human resources generalist experience with multi-national companies or international non-profit organization.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree or Master’s Degree with an emphasis in business or human resources preferred
• Prior experience working in a non-governmental organization (NGO) preferred

How to Apply:

Interested candidate can register and apply here or visit our career site at www.fhi360.org/careers 

Deadline for submit application is June 20, 2023