Plan International
Terms of Reference
for
Consultant/Contract Service for
Young Health Programme NCD Seminar Event Organizer
Young Health Programme Thailand
I. Introduction
The Young Health Programme (YHP) is a global initiative that supports and promotes the health and well-being of young people (aged 10 – 24) in marginalized communities worldwide through research, advocacy and on-the-ground programmes focused on the intervention of non-communicable diseases (NCDs). Since 2010, Plan International has implemented the YHP in Zambia, Brazil, India, Kenya, Indonesia, Vietnam and Myanmar.
The Young Health Programme (YHP) focuses on the five main risk factors leading to NCDs as identified by the World Health Organization (WHO); tobacco use, harmful use of alcohol, unhealthy diet, physical inactivity and air pollution. In addressing the health needs of young people, the YHP takes a holistic approach which mainstreams gender equality and also addresses sexual and reproductive health and rights (SRHR) and mental health. The programme will engage strategies including youth empowerment through peer education, community mobilization, health service strengthening and advocacy.
Plan International has expanded this programme into the city of Bangkok and Samut Prakarn, Thailand, where NCDs pose a significant health threat. The programme aims to prevent and reduce the risk factors which can lead to NCDs, as well as supporting the broader health and rights of the young people. The proposed programme will learn from and build on Plan International’s experience of implementing the YHP for the past ten years, as well as experience implementing a broad range of global health programme.
II. Objective of the TOR
The YHP Thailand is looking for a qualified consultant(s) with proven expertise and experience to support the YHP team in designing, organizing a Young Health Programme Seminar under mental health theme and assisting in related activities. This effort will support the overall goal of the Young Health Programme Thailand.
III. Task
The consultant/s will be responsible for executing the seminar for YHP, Plan International Thailand. The consultant/s will work closely with YHP project officer under the supervision of the YHP Project Manager to carry out all tasks as indicated in the following services:
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No.
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Lists
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Details
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-
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Designing the seminar concept
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- Develop and propose innovative ideas of the seminar from concept to finish in accordance with Mental Health theme that linkage with Gender Equality and Inclusion and NCD risk behaviours within time limits and relevant key stakeholders/key speakers/facilitators
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-
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Sending out the invitations
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- Be responsible for compiling an invitee list and sending invitations to internal and external stakeholders
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-
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Designing and producing promotional materials and seminar-related materials
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- Design a layout and agenda of the event; create event visual design and materials, guides, pamphlets, and any other marketing activities to promote the seminar traditionally or digitally with the assistance of PR professionals and YHP team
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-
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Organizing the seminar
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- Organize facilities and manage all seminar’s details e.g. decor, equipment, MC, and promotional materials etc.
- Communicate with vendors to provide suitable resources for the seminar, including sound and electric equipment, security or stages
- Manage on-site operations and proactively handle any arising issues and troubleshoot any emerging problems on the seminar day
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-
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Submitting the summary report
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- Submit the summary report including all required supporting documents
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The initial brief meeting will be organised by YHP team, Plan International Thailand to provide information about the details of the seminar as well as the branding policy of the Young Health Programme to the selected Consultant(s) after the contract signing. All graphic design materials must be following branding guidelines and receive approval by AstraZeneca Global before usage.
IV. Details of deliverables
Timeframe: 1st August 2023 – 30th September 2023 (2-month contract)
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Item No.
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Details of Deliverables
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Due date
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-
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The consultant will propose and submit the seminar execution plan and promotional material design to YHP staff for consideration
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Within 15 working days after the contract signing
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-
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The consultant will revise and submit the final execution plan for finalizing and approval
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Within 5 working days after receiving feedbacks from YHP staff
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-
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The consultant will promote the seminar and coordinate with stakeholders on the arrangement of the seminar
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Within 5 working days after received the approval
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-
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The consultant will produce event guides, pamphlets, and any other marketing activities to promote the seminar traditionally or digitally
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Within 15 working days after received the approval
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-
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The consultant will organize the seminar
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September 2023
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-
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The consultant will submit the summary report including all required supporting documents after finishing the seminar
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September 2023
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V. Payment
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Instalment No.
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Description
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Payment
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1.
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First payment will be paid upon signing the contract
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30%
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2.
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Second payment will be paid upon the seminar execution plan approval according to Task 1-4
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50%
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3.
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Third payment will be paid after submission of relevant tasks along with the summary report /evidence to complete ALL tasks, as specified in section III.
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20%
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Terms of payment are subject to change upon agreement with the consultant
VI. How to apply
Candidates should submit the following documents:
- Technical & finance proposal of the contract service
- Portfolio with contact details
All the above-mentioned documents must be sent by e-mail to thailand.procurement@plan-international.org by 25th of July, 2023. Email: thailand.procurement@plan-international.org refer Young Health Program NCD Seminar Event Organizer in subject line.
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