ThaiNGO

JOB DESCRIPTION

Job Title:    Office Coordinator/Manager

Location:    Bangkok 1899 at Ban Chao Phraya Thammasakmontri

About Organisation

CREATIVE MIGRATION is a women-of-color-led, international arts organization based in Los Angeles and Bangkok.

Our mission is to bring together cultural and climate diplomacy with a special focus on collaborative community building through intersectional practices. Our base in Thailand, Bangkok 1899, is a cultural & civic hub that provides vibrant exhibitions and performances through its signature International Artist Residency program. In addition, our partner Na Projects produces social impact programs through Na Cafe including vocational training for at-risk youth and workshops for urban refugees to facilitate their transition to living in Thailand. 

Creative Migration was founded in 2005 by our Executive Director Susannah Tantemsapya in California. She expanded operations to Thailand in 2018 to open our largest project to date, Bangkok 1899, a cultural & civic hub established through funding from the Ford Motor Company Fund and The Rockefeller Foundation. Since 2011, our nonprofit has employed environmentally regenerative practices throughout our projects and day-to-day operations, implementing its own Climate Policy to reduce the carbon footprint of all projects and day-to-day operations that it hosts. 

Position Summary

• Only open for Thai Nationals.

• Part-time (16-24 hrs/week)

• Hybrid (remote and in-person)

• Minimum 2-year commitment 

• Compensation/title is dependent on experience and track record

Hub Stewardship:

• Daily building operations oversight – point of contact with maintenance and tenants (café, artist residency, special guests).

• Location Liaison – coordinate on-site relations for special events and within our shared campus with FREC Bangkok.

• Assist in problem solving any technical issues with the building and grounds.

• Assist in-house team to ensure the effectiveness of overall administration functions and day-to-day operations.

Financial Management Responsibilities:

• Maintain and organize the hub's bookkeeping and financial records and work directly with our accountant and auditor.

• Assist in the preparation of long-term plans and budgets.

• Assist in donor outreach and oversee the target list of funders.

• Research grant and sponsorship opportunities; prepare initial drafts in the proposal process.

• Track funding deadlines and opportunities on a monthly basis.

• Attend periodic grant workshops to improve skills.

Event Management & Administration:

• Monitor and process bookings for events.

• Deal with general enquiries both online and via telephone.

• Maintain accurate event records.

• Lead on relationships with technical support.

• Troubleshoot live issues and manage audiences.

• Organize a monthly meeting to monitor, evaluate and improve service delivery.

• Recruit and manage a roster of event staff within the defined budget with adequate registration, volunteer, runner and intern support.

MINIMUM REQUIREMENTS:

• Bachelor’s Degree or above in any field of study 

• Must be able to work independently and be flexible 

• Methodical research skills

• Excellent planning and organizational skills

• Strong attention to detail

• Good communication skills in both written and spoken English and Thai.

• Good logistical skills

• Be comfortable in fast-paced and multicultural environments 

• Willing and adaptable to work outside standard hours when necessary