ThaiNGO

Open to Internal and External Candidates

Position Title               : Senior Project Assistant (Private Sector Capacity Building)

Duty Station                :  Bangkok, Thailand

Classification              :  General Service (G-7, THB 109,232.92 per month)

Type of Appointment  :  One Year Fixed-Term Contract

Initial 12 months with possibility of extension

Desired Start Date      :  As soon as possible

Closing Date               :  06 August 2023

Reference Code          :  VN050/2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1. ORGANIZATIONAL CONTEXT AND SCOPE:

Under the overall supervision of the Head of Programmes and the Partnerships & Programme Coordinator, and under the direct supervision of the National Private Sector Engagement Officer, the incumbent will be responsible for providing technical and administrative support related to the implementation of capacity building activities on migration, business and human rights for private sector actors. The incumbent can expect to be engaged 40% of the time on delivering capacity building activities while 60% supporting overall IOM’s private sector engagement and other activities.   

2. RESPONSIBILITIES AND ACCOUNTABILITIES:

• Develop and implement streamlined administrative procedures and processes for the efficient planning, coordination, and implementation of capacity building activities on migration, business and human rights that comply with relevant policies and guidelines.
• Deliver capacity building activities on migration, business and human rights topics (ethical recruitment, decent work, access to remedy) to private sector actors. Tailor training materials for private sector actors in different industries and countries.
• Monitor supplier progress and provide technical support in addressing the challenges raised by supply chain actors.
• Develop training guidelines for private sector actors and other IOM staff involved in supply chain capacity building.
• In collaboration with the Monitoring and Evaluation Officer, establish and maintain a robust monitoring and evaluation framework to assess the effectiveness and impact of capacity building programs and provide feedback for continuous improvement. Identify challenges in training rollout and implement process improvements.
• Assist to monitor logistical arrangements, including venue selection, participant registration, travel arrangements, and accommodation, to implement a smooth training delivery process.
• Develop and implement comprehensive communication plans to disseminate information about capacity building programs, including training schedules, application processes, and program updates.
• Collaborate with IOM's Finance and Procurement departments to manage budgeting, financial reporting, and procurement processes related to capacity building initiatives.
• Draft regular progress reports, project updates, talking points, and briefing materials related to supplier capacity building and private sector engagement as needed.
• Build and maintain effective partnerships with relevant stakeholders, including government agencies, civil society organizations, industry associations, and private sector entities.
• Assist the Labour Mobility Unit in the implementation of other initiatives, including factory assessments, direct assistance to migrant workers, multi-stakeholder workshops, development of research reports, guidelines, and tools, among others.
• Perform such other duties and travel as may be assigned. 

3. QUALIFICATIONS AND EXPERIENCE

EDUCATION

• High school diploma with seven years of relevant experience; or,
• Bachelor’s degree or higher in the field of Social Sciences, Law, Sustainability, International Development or a related field from an accredited academic institution with minimum of five years of relevant professional experience

EXPERIENCE

• Solid experience in training programme implementation.
• Demonstrated success in capacity building, training, and workshops for the private sector.
• Experience in assessing companies located in different countries and in different industries is an advantage.
• Experience in monitoring improvement plan status and progress from labour and human rights assessments is an advantage.
• Experience in drafting regular status and progress report
• Experience working with Government counterparts, UN agencies, non-governmental organizations, and/or private sector is considered an asset.

SKILLS

• Knowledge of local labour standards and international standards on business and human rights
• Knowledge of labor migration and a broad range of migration related subject areas dealt with by the Organization
• Knowledge of ethical trading practices, management systems on labour rights, and due diligence on responsible business conduct
• Strong understanding of auditing principles, processes, and standards.  Experience in conducting audits and assessments related to labour and migration compliance is an advantage.
• Knowledge of country and industry risks related to labour and human rights
• Strong quantitative business analysis skills, attention to detail, and high level of accuracy
• Advanced or intermediate excel skills and strong communication skills

4. LANGUAGES

• Fluency in English and Thai is required (oral and written).
• Working knowledge of French and Spanish is desirable.

5. DESIRABLE COMPETENCIES:

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated

Core Competencies – behavioural indicators level 2

• Teamwork: fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Delivering results: aligns projects with the Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.
• Managing and sharing knowledge: disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
• Accountability: plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Communication: shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.

Managerial Competencies – behavioural indicators level 2

• Leadership:  provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision:  works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: leads with humility and shows openness to acknowledging own shortcomings.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by August 6, 2023 at the latest.

Kindly indicate the reference code VN050/2023 followed by your full name in the subject line.

Applications should include:

a) a cover letter, indicating the dates of availability;

b) a curriculum vitae;

c) a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls.

Only shortlisted candidates will be contacted.

Posting period: From 24.07.2023 to 06.08.2023