ThaiNGO

Job Title: Human Resources Assistant (National Position)

Sector: Human Resources

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Mae Sot District Soi 14, Thailand

Application Deadline: 8 September 2023

Work Arrangement:

Job Description

Background/IRC Summary:  The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary:

Under the direct supervision of Human Resources and Administration Manager, the Human Resources Assistant -is responsible for the provision of efficient, high-quality operations and program support to IRC staff in Tak Province and provides HR administrative support for Camp Based Assistant (CBA)to help programs and activities run smoothly.

Major Responsibilities:

Hiring and Letter of Understanding (LoU) Management
 

• Follow up with program hiring manager on the completed documents in preparation of the Letter of Understanding (LoU) for Camp Based Assistants (CBAs) prior to hiring.
• Check that documents are certified by the authorized signatory.
• Check qualifications of CBA applicants according to the criteria.
• Conduct Anti-Terrorism Check for CBA under the IRC System
• Prepare CBA LoU for new hire and annual renewal with accurate data.
• Prepare CBA code of conduct and ensure CBA returns the signed form.
• Be the focal point to communicate, provide information about Camp Based Assistant guideline=
• Conduct training related to CBA guideline.
• Coordinate with Camp-based Assistant Administrative for all related documents and maintain filing.
• Track submissions of leave requests for Camp-based Assistants and coordinate with Finance for the payment of stipends
• on monthly basis.
• Issue an IRC CBA card for new hire and ensure IRC CBA card return to IRC for leaving CBA.
   

CBA file documents Controls and Database

• Responsible for filing documents, updating, and ensuring the accuracy of CBA files.
• Check that documents are in order in terms of document title, document no., revision no., description, and progress status and maintain good condition of labels, folders, and files.
• Organize old CBA files to be kept in outsourced storage and maintain tracking list.
• Update and maintain CBA database in excel sheet with accurate data.
   

Other responsibilities

• Prepare Purchase Request (PR) and Payment Request for all work-related.
• Coordinate with Fleet staff for vehicle booking and coordinate with admin staff for camp pass in order to arrange CBA monthly stipend payment.
• Build good relationships with staff and Camp Based Assistant.
• Maintain all CBA files, folders, and related documents in proper condition.
• Always keep CBA information private and confidential.
• Perform other duties as assigned by Supervisor.
   

Key Working Relationships:

Position Reports to:  Human Resources and Administration Officer Manager                                                                            
Other Internal and/or external contacts:
Internal: Human Resources Officer, Operations and Programs staff, and CBA focal point in 3 Tak Camp.
Mae La, Umpiem, and Nupo
External:  Government officials, Agency, Vendor, Landlord and etc.

Qualifications

Job Requirements:

Education:  Bachelor’s degree in management or related field

Work Experience:  Minimum 1 year experience in HR, Administrative, or relevant field.
Experience in a non-profit organization and international environment is preferable.

Demonstrated Skills and Competencies:

• Good organizational skills, good at multi-tasking, prioritization, and flexibility.
• Ability to communicate clearly both verbally and in writing.
• Able to work under pressure with minimum supervision.
• Good time and people management skills.
• Good computer proficiency of Microsoft Excel, Word, and PowerPoint.
• Positive attitude, Excellent and team-oriented person

• Ability to work on regular deadlines and adapt to changing situations.
   

Language Skills:       

• Good command of written and spoken Thai, Karen, and English. Burmese is a plus.
• Computer proficient and demonstrate skills in database management and record keeping.

Working Environment:  The position will be based in Mae Sot District, Tak Province with some time travel to Mae La, Umpiem and Nupo Temporary Shelter in Tak.

Standards of Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are
Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies
on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity,
Anti-Retaliation, Combating Trafficking in Persons and several others.
 

Equal Opportunity Employer:

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual
orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

If you are interested, please apply via the link below.

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/45041?c=rescue