ThaiNGO

JOB ANNOUNCEMENT

Community Partners International (CPI) is a U.S. nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.

Primary Responsibilities

• Lead the procedures for sub grants contracting (i.e., drafting of Letter of Agreement (LoA), Letter of Contribution (LoC), and Fixed Amount Award (FAA) to implementing partners according to grants management procedures at CPI
• Assist organizational assessments to help partners identify key challenges and risks in organizational management
• Maintain a partner information database including all key stakeholders (donors, implementing partners, network members etc.
• Be part of team for sub grant compliance tracking process in accordance with existing partnership guidelines at CPI and corresponding donors
• Monitor and evaluate the consistent usage of grants management procedures at CPI by all stakeholders
• Reinforce and build internal capacity for the consistent usage of grants management tools at CPI by all stakeholders

Regular Responsibilities

• Coordinate with program and finance team in support to launch new funding opportunity in accordance with grants management procedures at CPI
• Take part in developing all necessary tools and conduct documented pre-award due diligence process of current and potential partners and ensure necessary follow-up actions are taken
• Registering the EOI , concept note or proposals in the system ( both predetermined partner or the bidding partners)
• Coordinate with program and finance to organize proposal review committee meeting and take meeting notes and follow up actions if necessary
• Assist due diligence to new partners and or existing partner those whose’s due diligence is expired
• Draft letter of award and or letter of regrets for Finance and Grants Manager review and endorsement prior to emailing to respected organization via proposal review committee emails
• Draft letter of Agreement (LoA) and or Letter of Contribution (LoC) for Grants Manager, Finance and Program review prior submission to Management and partner signatory
• Check and ensure all the annexes and supporting documents are included in the agreement
• In coordination with Program and Finance focal Grant Officer tracks and updates the grants tracking sheets in google drive (upstream and downstream) regularly
• Should there be any partner’s agreement is going to expire, alert to program focal to check whether it is to be extended, amended or close out.
• Verified the partner’s payment request are in line with grants agreement and deliverables are achieved by using payment request checklist from program
• Participate joints team monitoring trips to partners project area if the situation allowed
• Draft grants closeout checklist and ensure all stakeholders provide the inputs for proper grants closure
• Record the grants related documents (i.e., for the whole grants management cycle) in google drive and share with relevant focal
• Assist Grants Manager closely with other stakeholders and provide input to Program Team if necessary, to take timely and prompt action

Partner Support

• Collaborate with the organization capacity development team to enhance the grants management capacity of the partner organizations
• Build strong and collaborative positive working relationship with partners and other staff members
• In collaboration with program and finance, support for orientation preparation to new sub grants partners
• Assist Grants Manager for planning and direct training for partners on procedures and the grant management system if needed
• Work with CPI staff and partners to conduct systematic organizational assessments, facilitate knowledge management and develop context-relevant organizational learning tools and methods
• Collaborate closely between finance and program team to provide current data on grant, including partner needs
• Work with Program Team to manage distribution of sub-grants, including Letters of Agreements (LOAs) and monitoring sub-grant tracking system
• Maintain regular communications with sub-grantee staff to ensure feedback, “on the pulse” knowledge about grants and to ensure compliance
• Ensure up-to-date and accurate tracking of all sub-grants to partners

Essential Skills

• Must have Bachelor in business administration or similar
• Prefer experience with in-country major donors’ compliance, finance/budget planning knowledge
• Excellent in English competency especially writing and speaking
• Proven experience in grants management and have excellent organizational skills for at least three years
• Ability to communicate with diverse stakeholders
• Proven ability to multitask, work collaboratively across diverse teams, work independently and deliver results

APPLICATION INSTRUCTIONS

All interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae in English to:

Email: recruitment.th@cpintl.org

• The closing date for application is before 17:00 pm on Wednesday, 27 September 2023, Thailand Standard Time.
• Please clearly mention the position and location you are applying for in the email Subject Line.

• CPI is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.
• Candidates are required to declare in advance should there be any relative or family member currently employed in CPI. Failure to do so can lead to termination of the employment contract even after successful selection.

• Because of the large volume of applicants, only shortlisted candidates will be contacted.
• Contract and position are contingent upon successful award of the project and final approval by the donor.