ThaiNGO

VACANCY ANNOUNCEMENT

Supply Chain Officer - Based in Bangkok

Doctors Without Borders (Thailand) Co., Ltd.  

BACKGROUND

Doctors without Borders (Thailand) Co. Ltd, is working with national and international partner organizations in the field of healthcare related support activities in Mae Hong Son province as well as the Southern provinces of Pattani, Yala, Narathiwat and Songkhla since 2017. The projects in the North and South of Thailand employ about 50 Thai staff.

MAIN PURPOSE

Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to DWBT protocols and standards in order to ensure the optimal running of the mission.

ACCOUNTABILITIES

• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role.
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities.
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data.
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
• Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making.
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission.

CONTEXT SPECIFIC ACCOUNTABILITIES

1. The Procurement and Purchasing

• Take lead in the medical procurements by sending out RFQ, obtain quotation and requesting data for exceptional validation as instructed by the Pharma and supply manager.
• Manage all the procurements for projects and capital requested under coordination level by making sure all items are delivered within the specified period/leadtime.
• Conduct procurements for goods and services under the country supply guideline and DWBT procurement policy, use of the supply process and procedures as a guide and most importantly the validation table.
• Conduct market assessment for the high valued procurements both at the bangkok level and the projects side to add value to the supplier data base for (construction needs, watsan, electrical, non food items and many needs that would arise).
• Responsible for the Bangkok procurement for office consumables- such as stationaries and other key item follow up such as toners and printings to avoid stock raptures.
• Giving procurements update on the on going procurements at the coordination level in Thailand and precisely point out the challenges and way forward.
• Proven knowledge of performing and excuting procurements for goods and services without compromising quality and standardization.
• Perform his/her task in purchasing and procurement with high integrity, ethics and professionalism, DWBT maintain zero tolerants to procurement misconducts and unethical standards related to frauds.
• Focal person for all procurement and supply related issues in Bangkok and Thailand at the coordination level.
• Add value to project support on project visit as proposed by the Misson Supply Manager with specific tasks underline in the terms of reference for the visit.

2. Freights and customs clearances 

• Take lead on freights and forwarding agents assessments in case of anyneeds for importations to thailand.
• Responsible and contact person for all the DHL shipment to Bangkok and the projects as instructed.
• Responsible for all freights movements from the vendors to  the projects with correct coordination on shipment movement including proper estimated departures and arrival time and date.

3. Stock management

• Proven knowledge on stock management and warehousing is an added advantage, however DWBT has a standard stool and procedures for stock management that will need to be followed.

4. Archiving

• Strong skills archiving and documents management, this will clearly indicates how best the candidate is interm of organzation and maintaining of tracking dossier/documents.
• Perform other task as assigned by the line manager.

5. Other Logistics Functions/Tasks

• Planning vehicles movements, tracking individual trips, and ensuring implementation of security measures
• Tracking consumption of supplies, fuel, lubricants, used in different facilities (office, house, store, etc.).
• Checking the maintenance of the various open spaces (gardens, courtyards...) and ensuring that domestic waste is correctly discarded
• Checking and ensuring the maintenance of DWBT premises and facilities, as well as the general water supply, electrical, walls, ceilings ect. and security conditions.
• Performing maintenance of logistics equipment for cold chain, energy, IT and radio communications.
• Inventories and the reallocation of equipment.
• Renewing the authorization to use radio material with local authorities, and contracts with mobile phone companies.

REQUIREMENTS

HR & BENEFITS:

• Salary: 38,843 THB gross per month and 13th Month Salary.
• One-year fixed term contract with the possibility of renewable, with 3 month-probation periods.
• Health benefit package.
• Desired starting date: immediately

HOW TO APPLY:

Please send your CV and cover letter in English (in a single PDF file only), stating your motivation and what can you contribute to the position, with the subject Ref: “Supply Chain Officer” to bangkok-hr@dwbthailand.com no later than 8^th October 2023. Only short-list candidates will be contacted and invited for the interview and test.

DWBT IS PROMOTING DIVERSITY AND MULTICULTURALISM IN THE WORKPLACE