ThaiNGO

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment.Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The International Organization for Migration (IOM) Regional Office for Asia and the Pacific (ROAP) in Bangkok, Thailand oversees and provides strategic and technical support to IOM activities within the region. Within the RO Bangkok structure, the Regional Resources Management Unit (RRMU) provides support to 40 IOM Country Offices (COs) within the region.

Under the overall supervision of the Regional Human Resources Officer (RHRO) and direct supervision of the Executive and Admin Assistant, the incumbent provides services to the Regional Office for Asia and the Pacific in terms of chauffer and messenger services including vehicle care and general clerical support.

Core Functions / Responsibilities:

1. As assigned by the supervisor, provide chauffer services for officials/staff of the Regional Office using IOM office vehicle(s).

2. Keep a daily log sheet on usage, mileage, and fuel consumption; submit a report at the end of each month summarizing the statistics.

3. Manage the day-to-day maintenance of the assigned vehicle(s) to ensure roadworthiness; ensure that the vehicle(s) is fueled and clean prior to departure for each trip assignment.

4. Ensure that the vehicle(s) undertake regular service intervals and keep records of spare parts and consumables; inform the RO procurement unit for any repairs needed.

5. Ensure that proper safety measures for the assigned vehicle(s) are in place following IOM safety guidelines; familiarize him/herself with steps required by IOM as well as local rules and regulations (pertaining to driving) in case of involvement in road accidents, and ensure such steps are followed as applicable.

6. Keep a high degree of confidentiality and discreteness in discussions, which involves IOM and its officials. Take proper actions to reduce potential security threats to IOM officials and/or property within the immediate vicinity of the vehicle and along transport routes.

7. Provide messenger services for the Regional Office; collect and deliver documents/parcels to/from the post office, banks, UN or government agencies, embassies and other locations as assigned.

8. Familiarize with applicable visa request procedures for various countries and keep records for reference.

9. Assist in general clerical tasks such as packing/unpacking and dissemination of documents/parcels, photocopying documents, preparation of handout packages during workshops/conferences, etc.

10. Perform such other related duties as may be assigned.

Required Qualifications and Experience

Education

• High school degree/certificate with minimum 2 years of relevant working experience or Bachelor’s Degree from an accredited institution.

• Valid national driver’s licence.

Experience

• Knowledge of driving rules and regulations.

• Experience in driving a variety of makes and models of vehicles

• Skills in minor vehicle repairs. 

• Knowledge of computer, radio, email, telephone and other applications.

Skills

• The ability to work independently

• The ability to coordinate different stakeholders

• Basic knowledge on Microsoft Office applications

Languages

• Fluency in English and Thai languages is required. 

Required Competencies

Values 

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences;encourages diversity and inclusion wherever possible.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards ofconduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

How to apply:

Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above said deadline referring to this advertisement. 

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.

• IOM does not charge a fee at any stage of its recruitmentprocess (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

• Only shortlisted candidates will be called for assessment.

Please ensure that your application is complete with the above-mentioned documents. As incomplete applications generate an immense administrative burden for our organization. As a general rule, candidates who have not properly submitted their applicationwith required documents will be excluded from consideration.