Terms of Reference

Event Organizer

Celebrating 16 Days of Activism  

Our Voices Our Choices: Youth Unite Ending Violence Against Girls and Young Women

25 November 2023, 5^th floor, Studio B, Room 2, 3, and 4 Union Mall, Bangkok, Thailand

1.Introduction

Founded in 1937, Plan International is a development and humanitarian organization that advances children’s rights and equality for girls all over the world. Plan International works in 71 countries across the world – in 52 developing countries across Africa, Asia and the Americas supported by fundraising in 21 countries and by 4 regional offices, 4 liaison offices and Plan international headquarters in the UK.

Plan International recognises the power and potential of every single child but this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. As an independent organization, Plan International works alongside children, young people, supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children, supporting children’s rights from birth until they reach adulthood, and enabling children to prepare for and respond to crises and adversity. Moreover, Plan International also drives changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For more information visit www.plan-international.org.

2.Background

The 16 Days of Activism against Gender-Based Violence is an annual international campaign that kicks off on 25 November, the International Day for the Elimination of Violence against Women (EVAW), and runs until 10 December, Human Rights Day. Before that, on 20 November, it’s the World Children’s Day, marking the adoption of the Convention on the Rights of the Child (CRC).

The 16-day campaign was started by activists at the inauguration of the Women’s Global Leadership Institute in 1991. It continues to be coordinated each year by the Center for Women’s Global Leadership. It is used as an organizing strategy by individuals and organizations around the world to call for the prevention and elimination of violence against women and girls. Violence against women is a global pandemic that affects millions of women and girls worldwide. It is a violation of human rights and a significant barrier to achieving gender equality. To raise awareness and mobilize action to end this scourge, the international community observes the "16 Days of Activism against Gender-Based Violence" from November 25th, the International Day for the Elimination of Violence against Women, to December 10th, Human Rights Day.

Under the project, Our Voices Our Choices (OVOC), funded by EU, Plan International Asia Pacific Hub is organizing a child- and youth-led activities to celebrate both World Children’s Day and the International Day for the Elimination of Violence against Women (EVAW) on 25th November at Union Mall, Bangkok, Thailand with the leadership of the youth & partner NGOs Thailand Youth Institute and Phayao Youth News Agency (PYNA) as well as the strategic partnership with Child Rights Coalition (CRC Asia), CRC Coalition Thailand (CRCCT) and other NGOs and INGOs. This concept note outlines a youth-focused campaign to commemorate this period, fostering meaningful engagement and commitment to ending violence against women, especially for the girls and the young women.

The event aims to (1) celebrate the World Children’s Day and the International Day for the Elimination of Violence against Women (EVAW) amongst children, youth, civil society organisaitons, and public at national and regional levels; (2) to raise awareness to the public by children and young people about the misconceptions, harmful stereotypes, the widespread occurrence, diverse forms, and profound consequences of violence against girls and women and ensuring the dissemination of accurate information, ultimately nurturing a generation of well-informed and empathetic children and youth; and (3) To generate an intergenerational dialogue amongst children, youth, civil society, and national and regional duty bearers about gender roles, stereotypes, and the importance of equal rights and opportunities for all which is critically link between ending violence against women and achieving gender equality

3. Objective of the TOR

To design and organize a one-day hybrid, interactive, and meaningful participatory event amongst children, youth, civil society, policy makers, and public audience to celebrate World’s Children Day (UN CRC) and International Day to Eliminate Violence Against Women leading to 16 Day on Sunday, 25^th of November on the 5th floor, Studio Area B, Studio Room 2, 3, and 4 (https://unionmall.co.th/37311-2/) at Union Mall, Bangkok.

4. Tasks/Methodology

• Measure and design space for all the activities / booths aligned with the event concept notes
• Meet and discuss with the organizing team to finalize the event design and lay out and materials
• Design event materials, campaign, and T-sheet 
• Coordinate with the relevant persons and/or company (outsourced) and ensure quality and submission of deliverable on time
• Manage the stage and cues on stage with moderators and speakers and point persons
• Provide technical support throughout the event as required
• Set-up, tear-down, and clean-up operations

5. Deliverable/ output

1. Submit the draft 3D rendering perspective including layout and design of the whole space (stage, booth, and public space) of the event in .jpg/.png/.tiff files, image resolution (3840*2160) or (7680*4320) by 3 November 2023
2. Final layout and design after presenting and agreement with the organizing teams by 15 November 2023
3. Share the contact details of the following persons and oranise a meeting between them and organsing team before 20 November 2023
   • • i. A moderator (working 4 hours) 
     • ii. A note taker
     • iii. Photographer/ videographer 
     • iv. Interpretation team
4. Deliver 200 screened T-shirts (different sizes) for the event by 24 November 2023
5. Submit the final campaign materials with logos (for walking campaign) by 24 November 2023
6. Run-through / rehearsal meeting and meeting note by 23 November 2023
7. Stage, and public space set up and decoration by 24 November 2023 (mid-night) which includes
   • Set up the backdrop, lights, audio and sounds, multimedia, screen, and live streaming of the stage Zone B
   • Set up booth (table, chair, and TV) in Studio Room No.2,3 and 4
   • Set up 100 chairs, 10 sofa, one podium with flower and organisers’ logos
   • 10 TV screens at the public space/hall
   • Language interpretation English-Thai-English with 20 headsets
8. Booth set up and decoration by 24 November 2023 (mid-night) which includes
   • 20 tables (with table cloths) and 30 chairs for 10 booths
   • 10 TV screens
   • 1 wooden board (90 x 120 cm) with 2 stands
   • 4 A4 photo frames (portrait)
   • 14 stands for the form board (60 x 85 cm)
   • 10 white boards
9. Live steaming on social medial on 25^th November
10. Tear-down, and clean-up operations by 25^th November (mid-night)
11. Submit a meeting note (from the note taker) by 10 December 2023
12. Submit 5 two-minute-VDO summary clips of the event by 15 December 2023

6. Qualifications

• Strong experience in designing, planning and organizing and managing events
• Experience in building and designing attractive events or activities particularly for children and youth-led activities / with children right based organizations and Violence Against Children and Women
• Familiarity with social development and advocacy for policy changes
• Excellent organizing skills, including multitasking, time management, and attention to detail.
• Creative, out-of-the-box thinking
• Ability to lead a large team and delegate tasks effectively.
• Ability to work independently and meet tight deadlines

7. How to apply?

Please submit your expression of interest/work plan, detailed budget, CVs, and example of previous work as a minimum to Email: thailand.procurement@plan-international.org  refer “Event Organiser International Youth Day” in subject line the latest by  30^th of October 2023.