ThaiNGO

SUPPLY CHAIN OFFICER, ASIA SUB REGIONAL OFFICE (ASRO)(THAI NATIONAL)

The Opportunity

The goal of the Supply Chain Officer is to support the Supply Chain Manager and function delivering prompt and effective Supply Chain services to Save the Children (SCI) Asia Sub Regional Office (ASRO), adhering to the highest standards and in full accordance with local legal frameworks and SCI internal policies. This role will play a crucial part in providing supply chain support to SCI entities operating in Thailand ensuring positive work atmosphere and service delivery platform. 

 In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Responsibilities

The Supply Chain Officer is responsible for the following tasks.

Procurement

• Support the Supply Chain Manager in the quality and timeliness of overall procurement activities ensuring adequate communication between various departments and offices.
• Maintain and ensure the procurement tracker is accurately updated on a monthly basis and that requesting teams are kept informed of procurement status.
• Support the Supply Chain Manager in the development and implementation of adequate procurement strategies and planning.
• Communicate with suppliers to obtain necessary quotes, specifications, and quality information in line with Save the Children Supply Chain quality standards and policies.
• Ensure all suppliers and contractors are properly vetted in accordance with internal and donor requirements.
• Facilitate adequate filing of procurement documents including purchase requests, purchase orders, bid analysis, to comply with documentation requirements according to Save the Children and donors’ requirements
• Ensures the delivery and capture of efficient, cost-effective procurement
• Facilitate the communication and dissemination of changes to procurement procedures and requirements as per global guidance.
• Support the Supply Chain Manager to prepare the monthly/quarterly report inputs 

Assets and Stock Management:

• Support the Supply Chain Manager to ensure a proper tracking of all Save the Children assets especially an Asset Register and General Programming Equipment Register for the Country Office
• Support the Supply Chain Manager to ensure all assets are managed according to Save the Children policy (tagged, registered, issued, disposed of correctly, etc.)
• Ensure assets are insured and safe to use
• Participate in a yearly physical check of assets and provide the updated asset register to Finance quarterly 
• Support the Supply Chain Manager to prepare the regional reports

Transport & Fleet Management

• Oversee Fleet Management processes ensuring quality fleet reports are submitted monthly by all offices.
• Ensure safety of the modes of transportation used by staff and visitors (i.e. review of safety standards of rented vehicles, airlines records, etc.).

Facilities Management Support

• Support the Administration Coordinator and work closely with the Administration Officer to ensure overall maintenance of the ASRO office as well as field offices premises (if required) and that assets and equipment are secure and efficiently utilized.
• Work closely with the Administrative Coordinator and the Administration Officer to ensure that all services contracts of ASRO offices in Bangkok and relevant field sites are up to date. 
• Regularly monitor and check all offices’ compliance with Save the Children policies.
• Support the Supply Chain Manager to prepare the regional reports 

Coordination and Reporting 

• Take a proactive approach to collaborate with program teams and other functions/departments to ensure that Supply Chain delivers the essential values promptly and efficiently.
• Assist program teams in coordinating procurement requests and ensure a transparent process for prioritizing procurement demands.
• Support the Supply Chain Manager in coordinating with the Asia Regional Office on Supply Chain matters and attend webinars/trainings/workshops as required.
• Provide orientation, coaching, and ongoing training for staff and partners to ensure all are aware of Supply Chain policies and procedures.
• Ensure that quality Supply Chain internal and external reports are produced timely and in an accurate manner.

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday 
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. 

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers
Closing Date for Application: 8 November 2023

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.