ThaiNGO

ORGANIZATION BACKGROUND

POSITION TITLE

Project Manager

LOCATION

Mae Sot

REPORTING TO

Program Director

SUPERVISING

2 Field Coordinators, 1 Cashier and Admin Assistant

HOURS OF WORK

39 Hours per week

SALARY POLICY

Per ADRA Thailand’s wage scale for local employees

COMPETENCIES

Core:

Leading and Supervising (1.2)

Relating and Networking (3.1)

Writing and Reporting (4.1)

Analyzing (4.3)

Planning and organizing (6.1)

Specifics:

Working with people (2.1)

Adhering to principles and values (2.2)

JOB OVERVIEW

The Project Manager is responsible for the overall operation of the project.  To ensure high quality project implementation and supervision of project activities according to the project plan.

JOB RESPONSIBILITIES

Leading and Supervising (1.2)

1. To ensure proper project staff supervision and support (3 staff); (1.2)
2. To ensure supervision of project activities. (1.2)
3. To ensure transparent and correct project related financial transactions and recording; (1.2)
4. Overall responsibility on project expenditure and budget control; (1.2)

Relating and Networking (3.1)

5. To ensure close communication and coordination with relevant stakeholders, such as Thai Authorities, Federation of Thailand Industries, etc. (3.1)
6. To represent ADRA in all relevant coordination meetings within the project target area; (3.1)
7. Work closely with partnering CSOs to ensure effective cooperation; (3.1)
8. Coordinate effectively with other ADRA projects in Mae Sot and with the ADRA Country Office in Chiang Mai. (3.1)

Writing and Reporting (4.1)

9. Responsible for quality and timely quarterly, annually, and final project reporting; (4.1)
10. Able to analyze and interpret project data and reflect them in the reports; (4.1)
11. To report output indicator achievement during quarterly project committees; (4.1)

Analyzing (4.3)

1. Able to analyse monitoring and evaluation data to improve project performance; (4.3)

Planning and organizing (6.1)

12. Overall responsibility of quality and timely implementation of project activities; (6.1)
13. Overall responsibility for development of Detailed Implementation Plan (DIP) and ensuring action and work plans are in place and being followed; (6.1)
14. Overall responsibility of all advocacy endeavors and make efforts to advance advocacy goals; (6.1)
15. To ensure project implementation according to DIP and to regularly update and revise DIP as needed and appropriate in close communication with the Program Director; (6.1)
16. To ensure the project’s Monitoring, Evaluation, Accountability, and Learning (MEAL) system is effective; (6.1)
17. To gather relevant baseline data required by the logframe from partners and other sources; (6.1)
18. To support external consultants to organize surveys and interviews during the  middle term and final evaluations; (6.1)
19. To join co-implementing partners’ activities periodically to provide feedback; (6.1)
20. To undertake any effort to be frequently and correctly updated on the quick changing situation on migrant workers realities within the project area and adapt work plan to respond to changes; (6.1)
21. Assist Program Director planning new projects to support the migrants as needed; (6.1)
22. Perform other tasks as required by the Program Director.

Measurability

(KPIs)

• Targets in the project logframe achieved as planned;
• Tasks and responsibilities carried out according to agreed work plans;
• High quality reports produced and submitted to the Program Director in a timely manner;
• Ensure funds are spent in line with the budget;
• ADRA Thailand policies and procedures followed.

QUALIFICATIONS

Skills,  Experience and Education Qualifications:

Educational Qualifications:

• Bachelor’s degree or higher

Experience:

• Familiar with migrant context in the country and in Mae Sot, knowing workplace safety issue is a plus;
• Significant experience in working with migrant issues (at least 2-3 years); experience working with factory managers is an advantage;
• Management and team leading experience (at least 3-4 years).

Language Skills:

• Fluent in English and Thai (written and oral);
• Fluent in spoken Burmese is a plus.

Skills and Abilities:

• Significant experience in working with migrant community;
• Sound computer skills;
• Ability to work under pressure and to cope with multi-tasking;
• Ability to interact in a sensitive and diplomatic way;
• Transparent, organized and responsible work style;
• Team spirit.

WHS and security Policy

Work Health and Safety (WHS) and Security is a personal responsibility.  Compliance with WHS and security policies, procedures, and guidelines as well as common sense is a responsibility the employee must take seriously – for the best interest of all stakeholders.