ThaiNGO

Location: Bangkok
Country: Thailand
Category: Operations & Administration Support
Employee Category Fixed Term
Job Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No

Application Deadline: 20 February 2024

Background/ Summary
 

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently assists displaced persons in Tak, Kanchanaburi, Ratchaburi, and Mae Hong Son provinces.

Job Overview/Summary:
 

The primary objective of this position is to support the Supply Chain function in developing procurement practices to improve program support.  It requires the incumbent to have a deep understanding of humanitarian supply chains including but not limited to need assessment, sourcing, buying, and expediting procurements.

The incumbent requires close collaboration with field staff, country leadership, program teams, and Global Supply Chain Quality Assurance which is located in a different continent.

Major Responsibilities:

A. Procurement Planning

• Perform Market Analyses by collecting, organizing, and analyzing market data and financial reports and monitoring the Supply Market to ensure prices and Supplier offers are authentic and reasonable.
• Coordinate with concerned program staff to ensure Procurement Plans are updated and uploaded.
• Coordinate with supply chain field staff or contact person at the destination place to prepare for the receiving process.

B. Procurement

• Implement all IRC procurement Standard Operating Procedures to ensure compliance with IRC and donors’ procurement policies.
• Work with requesters to develop comprehensive purchase specifications and Item Forecasts.
• Maintain accurate procurement data and records and ensure on-time delivery and procurement reporting.

·         Review and process Purchase Requests in accordance with the IRC and the donors’ guidelines.

• Ensure the completion of delivery and all the required documents for payment including accruals.
• Lead the bidding process, including the Request for Quotation process (RFQ), Request for Proposal process, (RFP) Tender evaluation, and facilitating procurement committee functioning.
• Conduct tender process in collaboration with the supply chain staff in the field to support strategic procurement.
• Conduct negotiations with suppliers ensuring competitiveness with transparency and documentation.

C. Contracting Process

• Prepare, review, and utilize Procurement contracts, including Master Agreements (MPA, MSA) to ensure favorable Procurement Terms and Conditions are met.
• Monitor contract implementation to ensure supplier’s adherence to contract terms and conditions.

D. Supplier Management

• Conduct Supplier performance reviews and feedback processes.
• Ensure the agreement renewal in time.
• Maintain supplier files and documentation.
• Collaborate for vendor data creation and maintenance.

E. Compliance

• Conduct procurement due diligence, including ATC checks, supplier site visits, supplier background checks, and implement any other fraud prevention methods.
• Provide complete documents and ensure the QA and Legal Reviewing process is following the Procurement Threshold.
• Provide constructive support to other functions to ensure effective compliance with policies & procedures.
• Identifying and reporting procurement red flags.
• Support the arrangement of Procurement Training, ensure the certified procurement committee, and maintain training records.

F. Support Team and Field Offices:

• Guide procurement staff and support procurement activities in the fields to ensure effective support in Thailand.
• Facilitate RFP training and maintain training records.

Key Working Relationships:

Position Reports to:   Procurement Manager
Position directly supervises:  N/A

Indirect Reporting:

Internal:  Regular communicate with program staff, Operations, and Supply Chain staff at all  (country and regional).

External:  Supplier, vendor, and implementing partners.

Job Requirements:

Education: Bachelor’s degree in logistics, business administration, or relevant professional certification in supply chain management and/or humanitarian logistics is strongly preferred.

Work Experience: A minimum of three years of progressively responsible experience in procurement, contract management, administration, or related areas is required.

                                Experience in a humanitarian context is desirable. 

Demonstrated Skills and Competencies:

• Demonstrated success as a procurement leader within the supply chain including planning and procurement.

• Good collaborator with effective interpersonal and analytical skills who can work seamlessly across cultures, organizational units, and suppliers.

• Knowledge and experience in procurement plans, strategies, market analysis, procurement, and contracting.

• Good analytical and negotiation skills

• Excellent skills in conducting market analysis and sourcing strategies.

• Able to work effectively in a highly matrixed structure.

• Having flexibility and ability to deal with constraints.

• Fast learner with strong organizational skills.

• Proficient in Microsoft Excel, MS Teams, and other online meeting tools.

Language Skills:                 

Proficiency in English and Thai.

Working Environment:         

The position will be based in the IRC Bangkok office, and occasionally travel to field sites.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
 

If you are interested, please apply via the link below.

https://careers.rescue.org/us/en/job/req47937/Senior-Procurement-Officer-National-Position