ThaiNGO

Grants and Procurement officer, USAID/Burma Diversity and Inclusion Scholarship Program (Hybrid)

Institute of International Education

Bangkok, Thailand

Yangon, Myanmar

Job description

Job Title

The Grants and Procurement Officer provides monitoring and administrative support to Diversity and Inclusion Scholarship Program (DISP) grantees. The individual is the first line of communication for prospective and selective grantees and will provide key support for accounting, invoicing, capacity strengthening and reporting. In addition to grant, this role assists with procurement function, in accordance with client’s and IIE policies and standards; providing guidance, advice and support to ensure procurement processes are effective, efficient, and ethical and provides the best possible value to IIE. The grants and procurement officer performs as a member of the local Administration Team providing support to other colleagues and providing input to develop and implement procurement tools as appropriate.

Essential Functions:

• Manages all aspects of assigned grant portfolio throughout all stages of project development, implementation, and closure.
• Generates and reviews all aspects of grant agreements, including milestone schedules with grantees.
• Generates and maintains documentation of all grants including grant agreements, grant amendments/addendums, and other grants-related documents until grants close-out and proactively identifies errors and/or missing documentation to ensure compliance.
• Analyzes grant budget estimates for allowability, allocability, reasonableness, and consistency, and reviews and negotiates with grantees on grant budget line items.
• Participates in reviewing and analyzing the budgetary sections of proposed sub awards documents submitted to the home office to ensure that the budgetary sections are completed confirming the established guidelines and are compliant with IIE requirements.
• Reviews sub‐recipient financial statements and reports to ensure alignment of actual expenses and backup documentation; confirms payment requests are aligned with proposed activities; and verifies if necessary IIE prior approval was received. This includes reviewing sub‐recipients' expense reporting and financial account analysis. Performs, reviews, and issues policy-compliant contracts and purchase orders for DISP.
• Solicits bids and quotes from vendors in adherence with program policies for items needed.
• Serves on procurement evaluation committees in accordance with IIE policies/procedures and thresholds, ensuring that the committee works collaboratively to make a final selection of vendors, suppliers, and sub-contractors, as required.
• Provides analysis for decisions regarding procurement of goods and services and related logistics, which impacts budgets, work schedules, and the effectiveness of IIE projects and operations.
• Performs other duties as assigned by the supervisor.

The Institute of International Education ("IIE") has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above. 

Job Requirements 

Education and Work Experience:

• Requires a bachelor’s degree and at least five (5) years of related experience, or an equivalent combination of education and experience.

Knowledge, Skills and Abilities:

• A minimum of 2 years of experience with grants management.
• Knowledge of purchasing under USG regulations.
• Knowledge of procurement techniques, practices, and operations.
• Ability to recognize and analyze difficult situations and to take appropriate action.
• Ability to complete work assignments within established time frames with a high level of accuracy.
• Very good written and oral English and Thai.
• Ability to work independently, in teams, and across departments.
• Strong interpersonal and communication skills.
• Ability to organize and maintain large amounts of detailed information.
• Ability to read and interpret documents.

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status

To Apply 

Interested candidates are invited to submit their applications to Mr. Ye Htut, yhtut@usaiddisp.com.