ThaiNGO

Location: Bangkok
Country: Thailand
Category: Operations & Administration Support
Employee Category Fixed Term
Job Type: Full Time
Open To Expatriates: No

Application Deadline: 18 March 2024

Background/ IRC Summary

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi, and Mae Hong Son provinces.

Job Overview/Summary:
Under the direct supervision of the Supply Chain Coordinator, the Supply Chain Manager is responsible for the efficient coordination and management of procurement, warehousing and inventory, asset, and fleet management in collaboration with the supply chain staff across all IRC field sites.

Major Responsibilities:

• Work closely with internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation and reporting.
• Support implementation of all Supply Chain Policies and procedures to ensure compliance with IRC Standard Operating Procedure and the donors' guidelines.
• Support staff management and capacity development.
• Provide technical back-stopping support to the field-based supply chain staff and provision oversight.
• Support program and partnership activities in the Supply Chain perspective.
• Perform the role of Integra Focal person (ERP) for the Supply Chain Unit in Thailand by focusing on Inventory, Warehouse, and Asset Management Modules.
• Perform other Supply Chain related duties as assigned by the supervisor.

A. Procurement Management (15%)

• Support implementation of IRC Procurement Standard Operating Procedures in Thailand.
• Conduct and support tender process (RFQ and RFP processes) including tender evaluation, negotiation, drafting contracts, and oversight of contracts.
• Prepare, review, and utilize Procurement contracts, including Master Agreements (MPA, MSA) for purchases, and ensure the documentation process.
• Support requester in developing Item Forecasts and comprehensive specifications.
• Demonstrate the best value for money in procurement.

B. Subject Master Expert (20%)

• Perform as Focal person for Thailand Country Program on Integra Inventory and Warehouse Module (ERP) by providing first-line support to end-users and escalating issues to the Hyper Support team for problem-solving.
• Train the Supply Chain users on the Integra Inventory and Warehouse module (ERP).
• Support Delta Data creation and maintenance of Vendor Data.

C. Warehouse and Inventory Management (10%)

• Support warehouse set-up with suitable warehousing capacity.
• Ensure implementation of warehouse system and control mechanism under the IRC inventory policies including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies.
• Ensure inventory management, including drug storage, cold chain, food, and non-food commodities.
• Facilitate supply chain field staff coordination to ensure sufficient spaces in warehouses before receiving or dispatching.
• Coordinate inventory disposal procedures.

D. Asset and Property Management (5%)

• Ensure asset management and updates of asset & property records.
• Ensure the placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process.
• Handle asset and property disposal, and auction management

E. Logistics and Fleet Operation (10%)

• Ensure proper set-up and optimal utilization of IRC vehicles, appropriate driving service arrangement, and provide solutions for Fleet issues.
• Provide effective transportation solutions to support program efficiency.
• Dissemination and adherence to the vehicle safety policies by all vehicle users.
• Develop country-specific fleet management policies that are consistent with local restrictions.
• Analyze reports related to fuel consumption, vehicle maintenance schedules, fleet capacity, and operating costs for all sites and provide recommendations when appropriate.
• Review regular issuance and usage of vehicle monthly reports to support the strategic decision-making process.

F. Support Program and Partnership (20%)

•  Support program and partnership activities, conduct assessments, and train grantees, partners, and other relevant stakeholders on the Technical Supply Chain functions.
•  Conduct assessments, and provide training to improve the capacity of grantees, partners, and other relevant stakeholders on the Technical Supply Chain functions.

Report to:  Supply Chain Coordinator
Position directly supervises:  Senior Supply Chain Officer
Indirect Reporting:  N/A
External contacts:  Vendor-Supplier, Agent, Landlord
Internal:  Supply Chain Team and all client departments

Job Requirements:

Education: Bachelor’s degree in logistics, business administration, or relevant professional certification in supply chain management and/or humanitarian logistics is strongly preferred.

Work Experience:

• At least 4 years of experience in supply chain management in a humanitarian organization, international organization or iNGO would be preferable.
• Experienced in crisis and response operations in Asia would be a plus.

Demonstrated Skills and Competencies:

•  Have a high degree of flexibility and ability to deal with constraints
• Ability to work independently, with high commitment to the assignment and deadlines
• Strong interpersonal and communication skills
• Analytical and problem-solving skills
• Team player, fast learner with strong organizational skills
• Proficient in Microsoft Excel, MS Teams, and other online meeting tools
• Training and mentoring ability

Language Skills:                   

• Proficiency in English and Thai

Working Environment:  
The position is a national post and will be based in Bangkok and required to travel to the field when required.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

If you are interested, please apply for this position via the below link:

https://careers.rescue.org/us/en/job/req46414/Supply-Chain-Manager-National-Position