ThaiNGO

Administrative Officer

Permanent

Based in Bangkok

The Administrative Officer  is responsible to perform as a providing administrative assistance of the Office in supporting Thailand's smooth operations. Also provide the administrative support for purchase requisition of asset/non-asset from the related staff and responsible for the invoice data entry.

Key Duties:

• Serve as the primary contact point for Greenpeace Thailand, coordination of all forms of communication and administrative support to GPSEA colleagues.

• Facilitate purchase requisitions for assets and non-assets and manage all aspects of travel arrangements, ensuring compliance with policies and cost-effectiveness.

• Oversee maintenance of office equipment, management of office supplies, utilities, and the upkeep of office spaces and meeting rooms.

• Handle asset management, including inventory updates, condition monitoring, and the disposal process, along with managing and reconciling credit card usage under AO supervision.

• Responsible for centralized invoice processing, maintaining accuracy and reliability in the finance system, including input of detailed invoice information.

• Ensure that all reservations (transportation, insurance, accommodation, etc.) are made on time.

• Timely update invoices and credit card usage in the finance system.

• Ensure that procurements are processed on time

Requirements:

• Service minded person

• Time management, able to handle multi-function and work under tight schedule

• Effective communication skills (written and oral) in Thai and English

• Excellent computer skills such as MS Words, Excel, power point.

Interested applicants please send your application form and cover letter to jobs.th@greenpeace.org 

Deadline for Applications: 27 March, 2024