ThaiNGO

Location: Bangkok
Country: Thailand
Category: Operations & Administration Support
Employee Category Fixed Term
Job Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No

Application Deadline: 3 April 2024

Background/ IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi, and Mae Hong Son provinces.

Job Overview/Summary:

The Procurement Manager works to provide supply chain service and ensure IRC and donor compliance in the procurement of goods in corporate with warehouse, inventory, fleet, and assets services for IRC in Thailand.

The success of this role requires close collaboration with field staff, country leadership, program teams, and GSC Quality Assurance.

Major Responsibilities:

A. Major Responsibilities:

• Ensure appropriate running of supply chain activities by the IRC Standard Operating Procedure and the donor’s guidelines.

• Provide technical support to develop procurement service capacity in Thailand.

• Formulates strategies and designs innovative solutions to resolve issues for complex procurement projects.

• Ensure appropriate cross-functional collaboration and raise with the Supply Chain Coordinator for problem-solving activities.

• Ensure the Supply Chain Record Management and compliance.

• Act as Integra Focal person (ERP) of Thailand Country Program for Procurement Module.

B. Procurement Planning

• Support requester in developing Item Forecasts and comprehensive specifications.
• Ensure procurement activities are performed timely, ensuring on-time delivery and effective country program implementation.

C. Procurement Management

• Ensure implementation of IRC Procurement Standard Operating Procedures in all fields.

• Manages/conducts all aspects of the tender process, tender evaluation, and procurement committee functioning.

• Prepare, review, and utilize Procurement contracts, including Master Agreements (MPA, MSA) for purchases, and ensure the documentation process.

• Demonstrate the best value for money in procurement.

• Maintain relationships with suppliers and program staff.

D. Compliance

• Ensure procurement due diligence, including ATC checks, supplier site visits, and supplier background checks, and implement any other fraud prevention methods.

• Ensure the QA and Legal Reviewing process is conducted following the Procurement Threshold.

• Provide constructive support to other functions to ensure effective compliance with policies & procedures.

• Identifying and reporting procurement red flags.

E. Subject Master Expert

• Perform as Focal person for Thailand Country Program on Integra Procurement Module (ERP).

• Responsible for the role of trainer for the Supply Chain users on the Integra Procurement module (ERP).

• Provide first-line support to end-users and escalate issues to the Hyper Support team for problem-solving.

• Support Delta Data creation and maintenance of Vendor Data.

F. Inventory, warehousing, and asset management.

• Coordinate with warehouse staff and related parties including suppliers and partners when appropriate to ensure the availability of space at the destination place and transportation arrangement with documentation before ordering or dispatching.

• Ensure that all assets are controlled and registered following IRC assets management policies and procedures including the donor-specific policies.

G. Transportation Operations

• Ensure effective transportation solutions to support smooth warehouse operation and program efficiency.

H. Support Team and Field Offices:

• Act as a focal point for procurement activities of Supply Chain Teams in Thailand

• Perform other related duties as required or assigned by the supervisor.

Key Working Relationships:

Position Reports to:   Supply Chain Coordinator
Position directly supervises:  Senior Procurement Officer

Indirect Reporting:          N/A

Other Internal and/or external contacts:

Internal:            Regular relationships with program staff, Operations, and Supply Chain staff at all levels

                (Country and regional)

External:           Supplier, logistics service provider, and implementing partners

Job Requirements:

Education:        Bachelor’s degree in logistics, business administration, or relevant professional certification in supply chain management and/or humanitarian logistics is strongly preferred.

Work Experience:         A minimum of five years of progressively responsible experience in procurement, contract management, administration, or related areas is required.

                                      A minimum of two years within the last five years of international field experience in a humanitarian or emergency response context is desirable.

Demonstrated Skills and Competencies:

• Have a high degree of flexibility and ability to deal with constraints.

• Good collaborator with effective interpersonal skills.

• Effective communication skills

• Good analytical and negotiation skills

• Strong organizational and prioritization skills

• Committing to continuous learning and adaptability

Functional Skills:

• Computer literacy (MS Office and ERP)

• Cross-functional competencies

• Supply Chain Management / Logistics Management

• Planning / Procurement

Language Skills:

• Professional working proficiency in English and Thai

Working Environment:

The position will be based in the IRC Bangkok office, occasionally travelling to field sites.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

If you are interested, please apply via the link below.

https://careers.rescue.org/us/en/job/req49536/Procurement-Manager-National-Position