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TERMS OF REFERENCE

THE INTELLECTUAL SERVICE: ANIMATION CREATOR (FREELANCE/COMPANY)

1. BACKGROUND

1.1) About Humanity & Inclusion (Handicap International)

Handicap International runs its program under the operating name Humanity & Inclusion (HI). HI is an independent and impartial non-profit aid organisation working in situations of poverty and exclusion, conflict and disaster. HI works alongside persons with disabilities and vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and their fundamental rights. HI is currently implementing projects in more than 60 countries worldwide, including Thailand.

1.2) About Humanity & Inclusion in Thailand

HI started working in Thailand in 1982 and first focused its actions on the delivery of mobility and assistive devices to Cambodian and Burmese landmine victims, most of whom needed lower limb prostheses. Since 1998, the scope of projects broadened, and HI started providing physical rehabilitation services to persons with disabilities.

In Thailand, HI currently implements 3 projects:

• •  
  • Explosive Ordnance Risk Education: conducted towards the overall community, with a focus on at-high-risk groups including refugees willing to return to Myanmar implemented across all 9 temporary shelters in Tak, Mae Hong Son, Kanchanaburi, and Ratchaburi provinces;
  • Disability and Social Inclusion (DSI): Inclusion of disability into a mainstream livelihood, vocational training and protection services providers, support of Self-Help Groups of persons with disabilities, and physical accessibility across all 9 temporary shelters; in Tak, Mae Hong Son, Kanchanaburi, and Ratchaburi provinces;
  • Physical rehabilitation: Physiotherapy and occupational therapy-based services and provision of assistive technology; implemented across all 9 temporary shelters in Tak, Mae Hong Son, Kanchanaburi, and Ratchaburi provinces;

HI Thailand, already runs project focusing on Rehab services for persons with disabilities in 9 refugee camps, as well as acute emergency Rehab for the newly displaced families (post-coup) along the Myanmar-Thailand border. Rehabilitation and inclusive protection services are integral components of the MYTH Country Strategy. The program possesses the requisite rehabilitation and protection proficiency required for project development, along with the essential technical expertise in Mental Health and Psychosocial Support (MHPSS) to effectively execute the project.

The proposed course of action will incorporate the global Rehabilitation and Protection approaches of HI, including innovative approaches such as Friendly Rehabilitation IEC(Animation/Video) for Community Volunteer and Persons with Disability which is off-line tools for support outreach area

1.3) Context in which the project takes places

Under Rehabilitation project, which is in focus for technical support and capacity building on disabilities in outreach area along Thai-Myanmar border, HI seeks to ensure NGOs, CBOs, CSOs, and IDPs local committee have increased access to basic knowledge of early identification and early rehabilitation. The offline capabilities of “Friendly Rehabilitation IEC(Animation/Video) for Community Volunteer and Persons with Disability” its use in the situation with limited internet access.

2. SCOPE AND OBJECTIVES OF THE INTELLECTUAL SERVICE: ANIMATION CREATOR (FREELANCE/COMPANY)

2.1) Objective

The overall objective of the Intellectual Service/Animation creator (Freelance / company), is to create and produce the Friendly Rehabilitation IEC (Animation/Video) for Community Volunteer and Persons with Disability. This Off-Line IEC/VDO tools for sharing knowledge of Basic Physical Rehabilitation Aims for Technical support and Capacity building on hard-to reach area (cross-border) NGOs, CBOs, CSOs, and IDPs local community.

2.2) Specific objectives:

• To Provide Friendly Information, Education and Communication (IEC) tool for disseminating basic physical therapy knowledge in hard-to-reach areas or for learners who are unable to attend On-Site training
• To explain contents of pathology and rehabilitation through visual representation without issue of personal safety information in vulnerable groups.
• To installing this IEC Animation to tablets for distributing for target groups

2.3) Expected results of the Friendly Rehabilitation IEC(Animation/Video)

• Animation in contents of Basic Rehabilitation (Definitions, Pathology, Rehabilitation concepts/ technique in Amputation, Fracture, Traumatic Brain Injury, Spinal Cord Injury)
• Animation VDO should provide as a short clip for each content total length of animation around 30 minutes. The creator can provide friendly tools to select each topic.
• Main language dubbing voice is Burmese and subtitle in Karen language

3. METHODOLOGY

The methodology should be participatory, taking into account the opinions. The storyboard and graphic design will be developed by the Intellectual Service/Animation creator, as well as the post production process such as voice production, subtitle and edit (if relevant).

The style and techniques of animator should be considering together with criteria.  The contents should be developed by the Physical therapist and consultant under supervision of Rehabilitation Project manager.

3.​​​​​​​1) Desk phase, during which the Intellectual Service/Animation creator will:

• Clearly outline the scope, objective, and requirements of your animation project. Determine the style of animation
• In line with HI Procurement procedure
• Coordinate the translation of the tools from English to Karen / Burmese
• Production procedure: story board, design, voice and subtitle production and post production process
• Review and Revise: Review the completed animation project and provide feedback for any necessary revisions or edits. Work closely with the studio to finalize the animation before final delivery.

3.2) Field phase N/A

3.3) A reporting phase N/A

4. DELIVERABLES

• Produce an Animation file in Burmese dubbing and Karen language, including all proposed tools to be introduced at the end of the desk phase. This includes the final edit before lunching.
• The Intellectual Service/Animation creator (Freelance / company) provide installation in hardcopies (Tablets) and soft should be available if HI would like to upload online.
• The Intellectual Service/Animation creator (Freelance / company) provide presentation/portfolio to HI including detailed explanation of the methodology used for the work time frame.

1. Key points from draft outline;
2. A detailed explanation of the methodology used and timeframe;
3. Recommendations.

5. TIMELINE

The Project should start by 15^th May 2024. The final deadline for the submission of the consultancy report is 14^th September, 2024.

6. PROFILE OF THE INTELLECTUAL SERVICE: ANIMATION CREATOR (FREELANCE/COMPANY)

“The Friendly Rehabilitation IEC(Animation/Video) for Community Volunteer and Persons with Disability” can be carried out by an animation creator expert or a team of experts

The animation creator expert or a team of experts should combine the following skills, experience and knowledge:

• Proven experience in animation with a portfolio available for review
• Knowledge of English/Karen/Burmese language, is an asset.
• Ability to provide dubbing voice services in Burmese and subtitle in Karen language.
• Comprehensive services including editing, storyboarding, and all design.
• Available to contact via mobile, E-mail and social media even out off office time in case of emergency condition.
• Able to complete the 30 minutes of animation project by September 14, 2024.
• Location in Thailand, base in Mae-Sot is an Asset

7. FORMALITIES 

Proposals from interested the Intellectual Service/Animation creator (Freelance / company), should include:

1. Letter of expression of interests (compulsory)
2. Technical proposal (compulsory) including the design and methodology, work time frame, (suggested timeline attached) considering contextual limitations (see enclosed below);
3. Financial proposal (compulsory) All costs related to the production without exceptions should be figured into the financial plan or quotation plan
4. Curriculum vitae (compulsory) detailing an Intellectual Service/Animation creator (Freelance / company)’s preparedness, reference of previous assignment done or sample of work accomplished;
5. References if available
6. A list of relevant documents for the contractual process will be requested in case of selection (passport/ID card, insurance, fiscal registration…)

Evaluation of the proposals/ applications will be made through a selection committee through two phases:

• Administrative selection: checking for completeness of application
• Technical selection: criteria to select the best application will be based on the quality of the technical proposal, competitive financial proposal, human resources skills and previous experiences, demonstrated expertise of the applicant.

Incomplete applications will not be taken into consideration for technical selection.

The deadline for submission of proposals is 26^th April 2024 at midnight Thailand time. Applications received after the application deadline will not be considered

Proposals should be submitted to the following email: consultancy.thailand@thailand.hi.org including as subject in the mail: THE INTELLECTUAL SERVICE: ANIMATION CREATOR

Only candidates who pass the administrative selection will be taken into consideration for a technical assessment and will be afterwards notified on the final decision. Selected applicants may be invited for a (phone/skype/MS Team) interview.

HI reserves the right to contact the applicants for further information before the final selection of the selection committee.

HI is committed to protecting children and vulnerable adults from harm. All staff, including Intellectual Service, are expected to comply with the Child Protection and PSEAH policies, Code of Conduct and other HI institutional policies. Applicants for this consultancy will be assessed regarding their suitability to work with children and adults with disabilities.

All information shared by the applicants remain confidential.