ThaiNGO

(Please see full details at APCOM website / "Work with Us")

Or click here for the PDF format.

3.a. FINANCE OFFICER

The Finance Officer will assist in all financial matters relating to implementation of the projects of APCOM. S/he will be mainly responsible for preparing financial progress report, project account, statement of expenditures and other related financial reports as required by the Donors/ Funders. The finance officer will closely work with the project managers of APCOM in both preparation and regular reviews of the project budget.

3.b. ROLES AND RESPONSIBILITIES

Secretariat finance and accounting

• Provide leadership in terms of improving financial system, policy and procedures for the organisation
• Provide regular over updates of organisational finances to the management team, and the regional advisory group
• Ensure improvements of internal control and policies
• Prepare invoice, payment voucher, receipt and other financial documents relating to the project and ensure proper document filing
• Review and ensure up-to-date and accurate financial transactions recorded into the QuickBooks system
• Monitor and verify the partners’ project expenses against the approved budget, review financial reports and prepare grants/imbursement process
• Attend and participate in project meetings and give input to financial related matters
• Notify the supervisor/management of any problems, concerns, feedback, or conflict of interest regarding financial matters
• Work with the team to help with project management and prepare for reports/audits
• Other tasks assigned by supervisor

Budgeting and Reporting 

• Work with management and project team to support budgeting and maintain budget information into system
• Prepare monthly/quarterly/yearly financial reports as per donor requirements, ensuring it is complete, accurate and produced on a time to ensure adequate review, approval and submission to the Project Manager
• Work with the project team to ensure that all donor related information is disseminated to project, finance and logistics staff as well as partners to enable them to abide by donor rules and regulations
• Prepare and consolidate monthly invoice and expense projection. Analyze differences between the projections and actual spending and submit adjustments as required
• Ensure financial reports are produced in compliance with donor policies and requirements.
• Monitor cash flow, prepare cash flow forecasts (consolidate with partners)

4. KNOWLEDGE AND SKILLS REQUIREMENTS

Educations

• The Finance Officer must have a minimum of bachelor´s degree in Accounting or Finance or Business Management, Public Administration or other relevant field
• Ideal applicant must have a minimum of five years of work experience in public sector financial management

Experience, skills and knowledge required:

• Experience working in and/or with non-profit organisations;
• Ability to multi-task and work under pressure, with limited day-to-day support and a willingness to take on different projects and tasks as need arises
• Good communication skills

• Good writing skills
• Excellence command over Microsoft word, excel, power point and other financial computer applications

PREPARING YOUR APPLICATION:

If you think you have the passion, skills and qualifications for this position and would like to join our team please prepare your application by addressing each point listed in section 4 ‘Knowledge and Skill Requirements’ in the above position description/brief in your cover letter. You are required to state how your skills, knowledge, experience and qualifications relate to the position. It is recommended that you address each criterion separately in point form. You should use statements with examples that clearly demonstrate your competency in a particular area.

Applicants who fail to demonstrate that they meet the requirements and failure to submit the concept note will not be invited to attend an interview.

Please attach this application along with your CV, covering letter stating your proposed monthly rate and submit to the APCOM Secretariat by emailing JoinUs@apcom.org no later than (please see the closing date on APCOM’s website).

The completeness and relevance of your application will determine whether or not you are called for an interview. Where a large number of applicants meet the essential and desirable requirements, only those applicants who most strongly meet the requirements will be selected for interview.

SUBMISSION CHECKLIST:

Please ensure that you have attached and included the following information to ensure you application is complete.

☑ CV with 3 references


☑ Application addressing each point listed in Section 4 ‘Knowledge and Skill Requirements’

☑ Cover Letter

(Please explain how you meet the qualifications outlined in this Terms of reference, and why you consider yourself appropriate for the role. Please include proposed monthly salary in Thai Baht)