ThaiNGO

Position Title

Program Officer

Classification

Locally-engaged

Position Location

Bangkok, Thailand

Reports To

Deputy Program Director (DPD)

Program Overview 

The Mekong-Australia Partnership on Transnational Crime (MAP-TNC) seeks ‘to build deeper and stronger cooperation between Australia and Mekong countries to address transnational crime and aligns with the strategic priorities set out in Partnerships for Recovery: Australia’s COVID-19 Development Response (May 2020). The sub-regional program will address operational and strategic TNC challenges in five Southeast Asian Countries - Cambodia, Laos, Thailand and Vietnam (the ‘Mekong countries’). MAP-TNC focuses on addressing operational and strategic transnational crime threats identified by Mekong countries, such as drug trafficking, child exploitation and financial crimes. The Partnership is led by DFAT and implemented by Australian Public Services Agencies (AGAs) working on TNC.

Palladium manages the Partnership Support Unit (PSU) to MAP-TNC. The PSU will provide logistical and development support by responding to specific APS agency and MAP-TNC partner requests during the implementation of activities in Mekong countries where needed. 

About the Role

The Program Officer will provide administrative support across the program’s operations and program performance, with a special focus on arranging logistics to support MAP-TNC PSU implementation in accordance with Program policies and procedures. The role will also provide more general operations support where needed, including finance and project administration

Key responsibilities

• Supporting the Deputy Director with program operations, including across finance, procurement, HR, logistics, and stakeholder engagement.
• Support the Program Director to take minutes of key meetings with Australian Government Agencies and DFAT.
• Support the Program Director to update the Program Activity Master spreadsheetSupport the Program Director to manage the ongoing assessment of and response to Program risk including Risk Management Strategy Update; fraud control and safeguarding for the program, ensuring compliance in all program operations and relevant reporting requirements are met. 
• Manage and maintain the Activity Schedule Tracker, paying close attention to budget allocations and establishing a system of regular updates with DFAT to ensure alignment with AidWorks.
• Liaise closely with the MERL lead to ensure alignment of the Activity Schedule Tracker and MERL tracker.
• Work closely with the short-term advisers, Program and Deputy Director, and DFAT to provide necessary support and coordination in preparing and signing of the Activity Schedules as required.
• Lead and provide the AGA Partner’s activity planning support to ensure timely delivery and that PSU provides support tailored to each Partner’s request.
• Manage MAP-TNC approved travel, accommodation bookings, transport and catering.
• Provide logistics and operational support to Country Coordinators located in Cambodia, Laos and Vietnam.
• Support the regional team in the development of program documents, including reports and communications materials, with accurate data and information in collaboration with M&E leads.
• Oversee the Project SharePoint site ensuring program documents are stored in accordance with record management and security protocols outlined in the Program Management Manual, with an emphasis on ensuring knowledge management and appropriate documentation of all activities to date.

Skills, experience and qualifications

• Experience in administration and logistics, preferably across multiple countries.
• Strong written and verbal English skills.
• Proven data analysis experience will be an advantage.
• Proven track record in office management systems and procedures.  
• Knowledge of Microsoft SharePoint will be an advantage.
• Able to use technology effectively to support the operations of a large program or organisation.  
• High level proficiency in Word, Excel, PowerPoint and web browsers.
• Good interpersonal skills, including in a cross-cultural context.  
• Ability to work to deadlines, and to balance competing priorities.  
• Prior knowledge of transnational crime, monitoring and evaluation, and/or GEDSI will be considered an advantage.

Applications: Applications close Sunday 19 May 2024. This role is reserved for Thailand nationals.

Company Overview:

About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due di

How to Apply:

For more information and application details, please visit the Palladium Website at

Career site (csod.com)