Location: Ratchaburi
Country: Thailand
Category: Operations & Administration Support
Employee Category Fixed Term
Job Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No
Application Deadline: 28 May 2024
Background/ IRC Summary
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son province.
Job Overview/Summary:
Perform accounting and finance activities within Finance Department as assigned and assist the Finance Manager in the implementation of policies, procedures, and system.
Major Responsibilities:
To process all bank/ cash accounting transactions within Ratchaburi Finance department, petty cash entries, bank entries, cash count reconciliations and bank reconciliations.
1. checking payment request for petty cash and bank transactions in expenditure upload sheet and ensure that the payment request following the IRC policies and donor regulations are adhered to
- Expenses are allowable as per specific donor regulations.
- The charging codes for payments submitted are correct.
- The calculations are correct. (This includes a test of the mathematical accuracy of invoices, receipts and supporting documents to payments).
- The relevant supporting documents are attached in compliance with the IRC and the donor’s policies, procedures and regulations and ensure proof of receipt of goods and services before payment made.
- The request is approved by an authorized person.
2. Preparation of bank transactions in excel spreadsheet for Ratchaburi office and ensure compliance with IRC/ Donors rules and regulations.
3. Follow-up on any outstanding transactions including invoices and outstanding advances/receivables.
4. Ensure calculate withholding tax in compliance with the Thai revenue department’s rules and regulations.
5. Assist Finance Manager in preparation of the cash disbursement of TH CBAs stipend and ensure supporting documents are valid and correct. Arrange stipend envelope, Assist stipend distribution in Tham Hin Camp.
6. Assist Finance Manager in preparation transaction of payment request for transfer to vendors by banking online (K Cash Connect Plus) and Preparation cheque following details below.
- Summarize total amount to be paid monthly.
- Prepare cheque based on the approved payment document.
- Prepare documents to the bank indicating types of bank notes.
- Prepare and distribute cheques to vendors based on the approved payment request.
7. Assist for banking deposits/withdrawals to vendors and inform to all vendors by phone or Email for transfer confirmation, Send documents and follow-up on receipt from all Vendors.
8. Ensure all the financial documents are properly filed and tagged per requirements.
9. Photocopy and scan all necessary documents.
10. Coordinate with HR/Admin/Supply chain and program focal points to support programs.
11. Clear outstanding balance finance already paid.
12. Support Warehouse/Supply chain for quarterly cycle count for Pharma /non pharma, Inventory and Asset in Ratchaburi and Kanchanaburi.
13. Assist Finance manager to ensure finance task on INTEGRA system
14. Assist Finance manager and All Finance in BKK to perform other duties as requested.
Key Working Relations:
Position Reports to: Finance Manager
Position directly supervises: NA
Indirect Reporting: Finance Bangkok
Other Internal and/or External Contacts:
External: Vendor-Supplier, Agent, Landlord
Internal: IRC staff
Job Requirements:
Education: University degree in accounting, finance, or business administration
Work Experience:
- At least 1–3 years’ experience in similar position or responsibilities.
- Working Experience with Humanitarian NGO is advantage.
Demonstrated Skills and Competencies:
- General Accounting knowledge.
- Effective time management and people skills
- Ability to manage multiple tasks and meet regular deadlines.
- Computer Literacy (Excel, Word)
Language Skills:
- Thai native
- Good command of written and spoken English
Working Environment:
The position is a national post and will be based in the IRC office in Ratchaburi, with travel to Kanchanaburi, Bangkok and Thailand-Myanmar border area as required.
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
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